HomeMy WebLinkAbout2012-07-19 Commissioner Minutes
THURSDAY, JULY 19, 2012
The Franklin County Commissioners met Thursday, July 19, 2012, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance proceeded with the business of the day.
Chairman Keller asked to include Chairman’s time to respond to Ms. Morgan’s
questions from Tuesday. On a motion by Robert L. Thomas, seconded by Robert G.
Ziobrowski; unanimously approved to adopt the amended agenda.
Chairman Keller wanted to respond to Ms. Morgan’s question about grants on
the website that the County is the recipient of that were mostly for Courts, Crimes and
Corrections. Several of these grants are to help folks with mental illness and keep them
out of jail. Other funding has been sought through the Community Coalition for
Prevention of Substance Use and Abuse. A Grant was requested in the amount of
$100,000 with no match from the Drug Free America grant which we haven’t received
but will continue to apply and look for additional grants. Ms. Morgan also asked about
the analysis of the nonprofit project and Chairman Keller provided an update. Staff is
continuing to gather information and answer key questions that were asked by Franklin
and Fulton County Commissioners and the public. Once staff is ready to provide this
information a meeting will be held with Franklin and Fulton County Commissioners and
then a public meeting will be held to get public comments. These meetings will happen
in the next few weeks. Chairman Keller said anyone is welcome to ask further
questions. In answer to the Olmstead Act and whether this will have an effect on block
grants this has been referred to the County Solicitor.
Ken Jones from Chambersburg provided public comment and said according to
the PennDot survey that the County and Public Opinion reported on the Upper Strasburg
Bridge had a count of 600 cars per day. He and Mr. Lightfoot did their own traffic count
and the results were 322 cars per day and 70% of the traffic was during rush hour in the
AM westbound and 2:30-5:30 eastbound. Their study was half of what PennDot survey
had shown and he said either PennDot picked an unusual day or they doubled their
numbers. Mr. Jones also responded to Commissioner Ziobrowski's statement from last
meeting by saying that he still has a problem with open ended contracts.
James Wyrick asked about the number of expenditures for the Visitors Bureau
and if they go into general revenue or are they set aside for TPA. Chairman Keller
responded that most hotel tax funds are set aside for tourism. By Statute, the Treasurer
is permitted to keep 1-2% for overhead costs.
Allen Piper said he failed to get a response to his question concerning the 75
bridges the county is responsible for and the $265,000 for preliminary design of the
bridge in Fannettsburg. He previously asked why PennDot is not interested in taking
over the bridge. Chairman Keller responded that the County did make an inquiry about
five years ago and the State declined the offer but did not provide any rationale why. Mr.
Piper asked if the bridge could be closed off or given to the Township? He said the
bridge is on the historic register but not sure if it’s the State or County historic register.
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Commissioner Thomas said the bride is the 7 oldest bridge in PA so it is historical. Mr.
Piper said there will be ramifications to tearing the bridge down or relocating the bridge.
He requested Mr. Hart or the Board tell PennDot that the County can’t afford the cost
and he asked who is going to bear the brunt or cost of this bridge? He is concerned
because this does not involve a lot of traffic. Mr. Piper would like a response to his
concerns.
Continued on page 2
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of July 10, 2012 and July 12, 2012 meetings.
The Board reviewed Aging matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and Colleen McDonnell, Set Me Free Organizing, to train staff and
providers on understanding what hoarding is, thought processes of hoarders, and
treatment options for the period of July 1, 2012 through July 30, 2012, at a cost of
$135.00 covered by Pennsylvania Department of Aging grant.
The Board reviewed additional Aging matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the License for Food & Drink from the PA Department of
Agriculture/Bureau of Food Safety and Laboratory Services to provide meals to our
senior population at the Waynesboro Senior Activity Center at a cost of $82.00 for the
period of August 4, 2012 through August 4, 2013. It’s a state regulation to have a food
and beverage license that needs renewed annually. No increase from last year. The cost
is covered by Pennsylvania Department of Aging grant.
The Board reviewed Commissioners’ Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Change Order 5 from W. Harley Miller Contractors, Inc. for
deletion of elastomeric coating and parging at former Rahauser Building resulting in a
credit of $314.00.
The Board reviewed Drug & Alcohol matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Subgrant Award Notice (#2012-IP-SD-23400) from Pennsylvania
Commission on Crime and Delinquency for the Franklin County Drug and Alcohol RIP
program for a grant amount of $212,590.00 for the period of July 1, 2012 through June
30, 2013
The Board reviewed Early Intervention matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Report of Income and Expenditures to Commonwealth of
Pennsylvania, DPW, Bureau of Financial Operations for Fiscal Year 2010-2011.
The Board reviewed Grants Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Subgrant Award Notice (#2009-JG-04-21776-2) from
Pennsylvania Commission on Crime and Delinquency for the Franklin County CJAB
Initiatives Project for a grant amount of $100,000.00 for the period of July 1, 2012
through June 30, 2013.
The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded
by Robert G. Ziobrowski; unanimously approved the agreement between the County of
Franklin and Lancaster Plumbing and Heating on state contract for HVAC equipment
preventative maintenance for the period of August 1, 2012 through July 31, 2013 at a
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cost of $21,925.00. This bid was awarded to Lancaster Plumbing on June 26 by the
Board.
Continued on page 3
The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and Grane Hospice Care, Inc. for healthcare services to residents
eligible for hospice services, at no cost to the nursing home.
The Board reviewed additional Nursing Home matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the transfer
agreement between the County of Franklin and Waynesboro Hospital to assure
continuity of care and treatment of Waynesboro Hospital patients to the nursing home
and from the nursing home to the Waynesboro Hospital, and will continue until
terminated by either party.
The Board reviewed Visitors Bureau matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and Hagerstown Magazine – Ridgerunner Publishing for ½ page ads
in the Sep/Oct and Nov/Dec editions for the period of July 1, 2012 through December
31, 2012 at a cost $2,593.35, covered by County room tax revenues.
The Board reviewed additional Visitors Bureau matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and WJAL Family TV for six-month sponsorship of the
weather for the period of July 1, 2012 through December 31, 2012 at a cost of
$3,000.00, covered by the County room tax revenues.
The Board reviewed additional Visitors Bureau matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Your4State.com WHAG – IHAG for advertising
ExploreFranklinCountyPA.com
online to promote upcoming events and drive traffic to
for the period of July 1, 2012 through December 31, 2012 at a cost of $2,600.00,
covered by the County room tax revenues.
In accordance with PA Acts 67, 68 and 127 notifications, William A. Brindle
Associates, Inc. notified the County of a Pennsylvania Department of Environmental
Protection NPDES Permit application being applied by Dollar General for Discharges of
Stormwater from Construction Activities. This commercial development is located along
State Route 75 in Fannett Township.
In accordance with PA Acts 66, 68 and 127 notifications, William A. Brindle
Associates, Inc. notified the County of a Pennsylvania Department of Environmental
Protection NPDES Permit application being applied by Keystone Ford for Discharges of
Stormwater from Construction Activities. This commercial development is located at the
intersection of Walker Road and Gateway Avenue in the Borough of Chambersburg.
Teresa Beckner, Fiscal Director, met with the Board to discuss the following
items: Review of 2012 expense and revenue budget performance through May. Ms.
Beckner advised most departments are under budget except for a few where she
mentioned their variances from the report. Ms. Beckner said revenues are consistent
through May and County is at 72.6% of general fund revenue budget through May.
Continued on page 4
Stu Veinotte, Project Archivist/Telephone Administrator met with the Board to
provide a review of the Tax Accounting/Computer Assisted Mass Appraisal (CAMA)
Project. For the past year a team of County personnel have been investigating the need
for installing CAMA that would be utilized in the Tax Services office. The rationale for
this is the current age of the system which is over 20 years old, integration and
compatibility to allow for more operational efficiencies and flexibility, a new CAMA would
supply increased flexibility to the public, elected officials and county employees. Mr.
Veinotte described the process and how the County elected to use best value
procurement as the mechanism for choosing the new CAMA system. An RFP was
issued in May 2012 which resulted in five proposals. The evaluation team selected three
finalists for consideration from the five providers. The process consisted of a full product
demonstration by each of the vendors, multiple RFP reviews, a follow-up
interview/demonstration with each of the finalists and a meeting to discuss pricing and to
determine the vendor’s best and final offer. The following criteria were looked at:
Software, services, maintenance and web hosting. The evaluation team is
recommending Vision/GSS Solution which best meets the needs and requirement of the
County due to providing the most user-friendly product for the best price at $377,000.
Mr. Veinotte also mentioned the recommendations from current customers were
excellent and alleviated any doubts or concerns the team had regarding the
quality/thoroughness of Vision’s implementation and service. Chairman Keller said there
was money budgeted for this and he asked John Hart to provide more information. Mr.
Hart said $200,000 was budgeted in fund 40 and will pay part of the cost this year and
will pay the balance in increments starting in 2013. Commissioner Thomas mentioned
that decommissioning would not be a consideration because would have to go back to
pen and paper. Mr. Veinotte requests that the Board view a demonstration for the
board’s assessment and final. Chairman Keller said this was a requirement of the RFP
and it’s prudent the Board see the demonstration and staff has scheduled this for
Tuesday, July 24, 2012 at 10:00 AM.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 10:30 a.m. this date for the
purpose to review Real Estate matters. The Board reconvened into regular session at
10:40 a.m.
Chairman Keller announced that the Board has an Agreement of Sale for
consideration for the property at 46 N. Main Street, Chambersburg formerly known as
the Madden Lot which is currently owned by Chambersburg Area Development
Corporation (CADC). The County will purchase the property for $247,500. The
agreement will include that the County will lease 20 of the parking stalls at no cost to
CADC for a term of five years. On a motion by Robert L. Thomas, seconded by Robert
G. Ziobrowski; unanimously approved the Agreement of Sale and to authorize Mary Beth
Shank, County Solicitor to attend the settlement on the Board’s behalf.
John Hart, Chief Clerk asked the Board to consider one additional item. The
Controller’s Office is asking that two vouchers for the Tourist Promotion be approved
today to cut checks to two vendors involved with this weekend’s activities. One is to
Eslinger Lighting and the other voucher is for Keven Walker for the Chambersburg
Burning activities this weekend. The Board has previously approved the contracts for
both these vendors. On a motion by Robert L. Thomas, seconded by Robert G.
Ziobrowski; unanimously approved the authorization of payment for the two vouchers.
Continued on page 5
The meeting was adjourned at 10:58 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS