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HomeMy WebLinkAbout2012-07-26 Commissioner Minutes THURSDAY, JULY 26, 2012 The Franklin County Commissioners met Thursday, July 26, 2012, with the following members present: Robert L. Thomas and Robert G. Ziobrowski. Vice Chairman Thomas presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance proceeded with the business of the day. Vice Chairman Thomas informed everyone that Chairman Keller will not be present today due to attending a meeting in Harrisburg. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved to adopt the agenda. Allen Piper provided public comment and has questions relating to the bridge on Store Lane that will cost of $366,000 for design services. He would like to know why that bridge is outdated and what are the flaws? He is still concerned about the immense amount of costs of these design contracts and particularly with C.S. Davison. Mr. Piper asked what can the County do to reduce the costs? He is also concerned about the agreement with Syntrio Plus Learning Management System for 1,000 launches for a training. He doesn’t understand the description and he has a problem with the figure of $10,500. Who pays for this? He would like an explanation. Commissioner Thomas responded that his questions can be answered during board actions. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved all bills presented and ordered paid. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the minutes of July 17, 2012 and July 19, 2012 meetings. Commissioner Thomas asked John Hart, Chief Clerk to explain further the engineering costs for bridges. Mr. Hart explained that PennDot has a process to select a bridge engineer and there is a number of qualifying elements a firm must satisfy to be eligible. The County put a team together to solicit firms and no local firms answered the solicitation. C.S. Davison was selected per PennDot’s process. As far as cost of bridge the engineer develops the tasks to be accomplished, number of hours for these tasks and hourly rate they charge then PennDot reviews and adjusts as necessary. Mr. Hart responded to the question about reducing costs. Since we receive PennDot funds, they set the perimeters and there is nothing the County can do to reduce the price. This is Transportation Improvement Program (TIP) money and this is different than Liquid Fuels money. TIP has a different requirement that PennDot makes everyone go through. The negotiations are between PennDot and the bridge engineer not the County. Commissioner Ziobrowski responded that this makes sense that the procedure is dictated by the State and what Mr. Jones and Mr. Piper is looking at is a quarter of a million dollars so he asked Mr. Hart who worked on the bridge crew what is it about bridge design that costs a quarter million dollars. Mr. Hart responded that in order to use TIP money the state determines the task that must be completed. Commissioner Thomas said there are 79 pages of what is required of them to do, so it’s out of the County’s hands. We happen to have two bridges on the TIP so have to follow their guidelines. Mr. Hart responded to Mr. Piper’s question about why this bridge needs replaced, this bridge has a low rating and structurally deficient bridges that are weight restricted and one lane add to the deficiency of the bridge. Continued on page 2 Commissioner Thomas wanted to respond to Mr. Piper’s question about the Syntrio Plus Learning Management agreement. He said the County is a major employer and has responsibilities to ensure that we have a workplace that is free of discrimination and that includes diversity training requirements. This mandatory training is to protect the County from lawsuits and if the County does not do this and got sued for a million dollars Mr. Piper would ask why we didn’t provide training. This is an online training and it’s just as good as classroom training. John Hart responded that there is money in the Human Resources budget for training and then the funds will be spread throughout the County departments. The Board reviewed Commissioners’ Office matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Federal-Aid Bridge Project Reimbursement Agreement between the County of Franklin and PA Department of Transportation to provide federal reimbursement to the County in the amount of $192,000.00 for the preliminary engineering services being provided by C.S. Davison for Bridge #54, Store Lane Bridge. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and PA Department of Transportation for C.S. Davison to perform preliminary engineering and final design of Bridge #54, Store Lane Bridge T-572 for a total Phase I and II Engineering cost of $366,710.44. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the change order 1 from Wm. Orr & Sons, Inc. to remove one section of guide rail at northeast corner of Bridge 125 for a decrease of $362.50; to add guide rail at southeast corner and to add typical and alternate concrete bridge barrier to Bridge 112 for a cost of $7,185.00; for a total cost of $6,822.50. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the change order #6 from W. Harley Miller Contractors, Inc. for a credit in the amount of $5,979.00 for modifications converting holding cells to office space in the Sheriff’s Office. The Board reviewed Emergency Services matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Haz-Mat Emergency Response Preparedness Report for Calendar Year 2011, showing that Act 165 generated funds were expended according to prescribed standards within Act 165. The Board reviewed Grants Management matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the agreement between the County of Franklin and Department of Community and Economic Development for Emergency Solutions Grant – Hearth (ESG-H) Second Allocation 2011, which would enable Human Services to provide case management as well as financial and rental assistance for homeless county residents or those at-risk of losing their housing at a cost of $240,000.00, with $120,000.00 covered by the grant. Continued on page 3 The Board reviewed Human Resources matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the agreement between the County of Franklin and Syntrio Plus Learning Management System to provide 1000 launches for Online Diversity Training to employees, a proactive tool to help create a culture of inclusion and respect in the workplace at a cost of $10,500.00 for the period of July 26, 2012 through July 25, 2013. The Board reviewed Information and Services matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Quote from AccessIT Group, Inc. to establish a secondary firewall to protect the internet connection at the nursing home and offering uninterrupted services at a cost of $12,885.00 for purchase and installation. This company is on state contract. The Board reviewed additional Information Services matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the agreement between the County of Franklin and CGI Communications, Inc. to provide a County Video Showcase for viewing a link on the www.co.franklin.pa.us homepage for viewer access at no cost and shall be in effect from July 26, 2012 through July 25, 2015. In accordance with PA Acts 67, 68 and 127 notifications, Shoener Environmental notified the County of a Pennsylvania Department of a General National Pollution Discharge Elimination System NPDES Permit application being applied by Roxbury Project for Discharge of Stormwater during the construction of a solar power generation facility in Lurgan Township. James Faust, Nursing Home Administrator; Carol Knisely, QUnique President CEO; Mary Kimmel, Finance Manager; and Alma Cullers, Director of Nursing met with the Board to review the Falling Spring Nursing and Rehabilitation Center Governing Board Report which is attached and made a part of these minutes. The meeting was adjourned at 10:34 a.m. with a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas. FRANKLIN COUNTY COMMISSIONERS Board of Commissioners Falling Spring Nursing and Rehabilitation Center Quarterly Meeting July 26, 2012 A.Operations: a.Census and Admissions i.Average daily census 169 170 168 168 166 166 165 166 163 163 164 AVERAGE DAILY CENSUS 162 2012 160 158 JANFEBMARAPRMAYJUNJUL* (7/22) ii.Monthly Admissions iii.As of Monday 7/23/12; 1 bed was available on the short term rehabed on the 3 long term wings, and 9 beds on the dementia unit. b.DOH and Life Safety Compliance c.Affordable Care Act initiatives i.Hospital Readmissions ii.Quality Assurance and Performance Improvement d.Administrator transition B.Nursing: a.Pharmacy transition b.RN retirement C.Finance: a.Financial report b.State budget impact c.MA Day One program D.Other: th a.Franklin Meadows Courtyard open house, Friday, August 17.