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Home My WebLink About2012-02-03 ID Provider meeting Franklin/Fulton Intellectual Disabilities Program Providers Meeting February 3, 2012 Minutes Introductions: Everyone introduced themselves and their agency affiliation. Fiscal Updates ~ Linda Hess  Suspension and Debarment (see handouts): As per the MA bulletin #99-11-05, providers must complete employee screenings monthly through EPLS, LEIE, and Medicheck. Linda gave a tutorial on how to access all three sites and tips for saving the information. Providers must notify their assigned Program Specialist monthly that the checks were completed as per the MH/ID/EI procedure statement. If the corporate office completes the checks, local provider must ensure that the information is forwarded to the Program Specialists. One provider asked if it was necessary to complete checks on therapists and referral sources. Bureau of Program Integrity was contacted for clarification. Waiting for response. Are providers who do not hold base contracts with the county required to submit information for clearance checks monthly? Although they are still required to complete the checks, this information does not need to be forwarded to our office. Do Providers need to send just a statement that the checks were completed or the actual results monthly? Providers only need to send a statement that the checks were completely monthly to the Program Specialist. However, they should maintain a record of actual findings for their organization. Fiscal Updates ~ Ed Franchi  Prior years cost settlement is completeis complete. You should be hearing from the County within the next month or so if your agency is eligible to receive any of the cost settlement dollars owed to them.  Desk Reviews for Cost Reports have been completed. Audited financial statements must be uploaded by 3/31/12.  Transportation cost reports should not be uploaded, rather they should be sent directly to Ed Franchi via e-mail for review by 2/21/12 at eefranchi@4umgt.com SCO ~ Kelly Truman  Physicals are required within 365 days. As per the recent SCO monitoring, a current health status will suffice as MA will not pay for physical exams within the 365 day period. This is inconsistent with licensure requirements for 6400 & 6500 homes as they have 15 days beyond the 365 day requirement to have the physical completed. A couple of the provider have the own agency health status forms and will forward to the SCO to reference. A form will need to be developed for individuals who live on their own or with their family. Lori Young  IM4Q Provider Reports (see handout): Reviewed HCSiS access for considerations and signs of quality. Signs of quality are new this year and provide positive feedback to specific staff and/or agency. Lori has suggested that if they are finding that the monitors are leading individuals during the interview, to please complete the survey card and mail in. Also, if individuals want staff present during the individuals, they can participate.  2012 QM plan: Plan has been approved. No major changes other than the addition of voter registration.  Provider Monitoring: process has begun. May be time consuming depending on the provider agency. Contact Lori if you have any questions. Marion Rowe  HCQU 1. Nurse’s Training Day is scheduled for 4/18/12 at the Child Welfare Building. Contact the HCQU to register. 2. HRI (Health Related Incidents): the Nurses review health related incidents on HCSiS and may contact Providers directly to over training and education. Please use them as a resource for information and training. They will due individual specific as well as staff education and training. 3. CDCs (Consumer Data Collection): great tool to have another set of eyes review medical history and offer suggestions, education, and training. All HCQU referrals must be approved by a Program Specialist, so please forward directly to our attention first and we will the n forward to the HCQU.  IM 1. IM Refresher: is scheduled for 5/18 /12 at 10am at the Administrative Annex. Please e-mail me to register by 5/11/12. 2. ODP clarification on Corrective action, staff identification (ensure your unique identifier is consistent within your organization), staff disciplinary action, and timeliness (see handout): reviewed the DPW letter regarding incident documentation Jane Cline  Friendly Reminders for our Base Funded providers:  Jan 31st: Progress reports in outcomes  Feb 15th: Quarterly report of expenditures (Oct-Dec)  Mar 1st: Fixed asset report  May 15th: Quarterly report of expenditures (Jan-Mar) Round Table Discussion:  New Light: preparing for licensing inspection scheduled in 2/14/12  PA Mentor: Room & board contracts will be re-sent  Family Care Services: discussed the requirement to have the ISP within 30 days after the review. The SCO and AE will discuss the current process and revise to ensure ISPSs are distributed within the required time frame. Events:  Upcoming HCQU trainings: 2/10~MRSA, 3/9~Schizophrenia, 4/13~Depression, 5/11~Diabetes, 6/8~Behavioral De-escalation  Open Hearing on MH/ID/EI Nonprofit Transition Investigation (see handout): opportunity to hear about the upcoming changes. This should be a seamless transition for individuals and providers.  Next Meeting date: May 4, 2012 at 10am(Human Services Building- 425 Franklin Farm Lane)