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HomeMy WebLinkAbout2012-9-14 MH Provider MeetingPage 1 of 4 Mental Health Provider Meeting Human Services Building Friday, September 14, 2012 Meeting Minutes  Welcome and Introductions Everyone introduced themselves and their agency affiliation.  Provider Announcements and Updates  Kim Lucas, CASSP, is re-involved in the Franklin County Forum. The Annual Human Service Expo is being held on September 20th at the Franklin County Fire Company. If you are not registered and would like to be, contact Kim. Also, the Human Service Training Days at Rhodes Grove is October 16th and 17th. The deadline to sign up is September 28th. You may register online or get the registration from Kim as well. Sandy Saleen is the coordinator.  Jennifer Johnson, MH Housing Program Specialist, introduced Michael Rodriguez as the new ICM supervisor for MH/ID/EI Case Management as of September 13th, 2012.  Children’s Services  CASSP Update  Kim Lucas stated that she did not have a lot of updates for CASSP. She is still taking CASSP referrals and is available to come to other agencies to talk about CASSP and how it can help. Kim is trying to get children more involved in the CASSP system earlier so that we can work to prevent out of home placements wherever possible. To arrange a CASSP presentation, please contact her. She is willing to work with your schedule.  TMCA Update – Michelle Mosher  TMCA was not present during the Mental Health Provider Meeting.  CBHNP Update – Brian Gannon  CBHNP offered two day FBA training for BHRS. They will also be holding Autism training but no date has been released yet. Brian Gannon will send out an email when this information is received. If you are not receiving emails from CBHNP and would like to, contact Brian.  NAMI Shippensburg  Theresa Myers came to give a brief overview of the work being done to bring NAMI to Shippensburg. The National Alliance on Mental Illness offers educational courses and self-help support groups. Theresa stated that there are a lot of agencies that are providing help and support for the individuals with the mental illness but not for their families, this is where NAMI comes in. NAMI PA granted permission for Theresa to work on bringing NAMI to Shippensburg. New Visions is giving her permission to use one of their buildings in Shippensburg. NAMI Shippensburg is “building”.AItAisAnotAan official NAMI affiliate yet. If you want to view the history of Page 2 of 4 NAMI and information on the building of NAMI in Shippensburg, you may visit www.NAMIShippensburg.org .  There will be two upcoming trainings to teach individuals to teach or mentor. This training only comes around every 18 months. Over 300,000 people have taken NAMI courses. NAMI is not therapy and the individuals are not professionals. They are people trained to do support groups. Theresa is a certified trainer. If you know any family members who want to share what has helped them, have them contact Theresa Myers.  First week of November there will be an Organizational Group meeting or first part of December. Theresa is looking for individuals who meet the following requirements: 1) identify people who can help do trainings, 2) be willing to join, and 3) be willing to be part of the team to build the organization.  County Announcements/Information  PATH Program has funding for those who are homeless or at risk of becoming homeless.AP THAassistsAwithAoneAmonth’sArentAorAsecurityAdeposit.A nAindividualA must have an eviction notice or proof of being homeless. All HUD apartments are currently full and there is a waiting list. There are 36 total apartments for HUD.  Point in Time homeless inventory was completed on August 15 by Jennifer Johnson and volunteers. This is the first year that a homeless person was found. The total count was 19, which were provided with food, water and supplies, such as sleeping bag, tent, etc. They were also offered to go to the shelter but none wanted to go. November is Homeless and Hunger Awareness month. Jennifer is starting to plan an event. She will be sending out an email asking if anyone is interested in donating hygiene items or non-perishable food items. Jennifer is required every other January to participate in sheltered and unsheltered Point in Time Count. August was an unsheltered count. If anyone is interested in helping with the count in January, contact Jennifer Johnson.  Open Discussion:  County Sponsored Training Opportunities  A listing of training requirements for providers as per the County contract was provided. Cori and Jim discussed continuing with direct care service work initiative (DCSWI) dollars and exploring different ways to utilize money, which brought them back to trainings again.ACoriAstatedA“haveAweA everAaskedAwhatApeopleAwantAoutAofAtrainings?”ASheAsaidAweAshouldAsurveyA staff and find the answers. Cori and Jim did investigations. Cori asked providers if they thought surveying staff would be a good place to start.  Providers went through the list of trainings provided from the hand out, which raised questions. It was mentioned that 70% of the trainings listed were important but there are trainings that are not beneficial for all providers/staff. A provider stated that most agencies have training schedules for the things they know their staff needs, so how do we filter out what each agency needs versus what this list wants them to do? Cori and Jim are asking for suggestions on trainings that would reach a variety across the boardkeeping in mind that it is DCSWI dollars. Page 3 of 4  It was mentioned that MH/ID would be willing to look at the contracts for FY 13-14 and change/update the list of trainings. It was acknowledged that at least some of the training topics listed in the contract maybe there due to regulations. ProvidersAdoAnotAwantAtoA“waste”AtheirAstaffsAtimeAbyAhavingA them attend trainings they already know or have completed. For new staff, the trainings would make sense but for ones who have been employed for years, it would not be beneficial. An individual from the hospital shared that they have a list of trainings that are computer-based divided into modules. Anytime staff leaves the building, it costs productivity. The online training in modules cuts back on the loss of productivity. These trainings are done in house by IS but there are companies that manage such things. One last suggestion was to form a committee to help form these trainings and to provide suggestions on what would be helpful. Anyone interested in participating on this committee, please contact either Cori or Jim before the end of September. Cori stated that she will get back to providers on ideas.  Mental Health First Aid  Cori Seilhamer, MH Program Specialist, discussed that there are 4 separate sessions of Mental Health First Aid training. Flyers were available during the Provider Meeting. The first training is on September 24th and 26th. It is a 12 hour program. The trainings are offered in a variety of settings and are made toAaccommodateAproviders’Aschedules.ATheAtrainingsAareAfreeAandAlunchAisA provided. MH First Aid is for first responders, direct care staff and helps explain what mental health looks like, signs and symptoms and ways to assist. It is for family members and general public.  Friendly Reminders for Our Providers  If you have not submitted your reports that were due prior to this meeting, please get them in as soon as possible. Reports due since our last MH Provider Meeting:  July 10th: Audit engagement/extension letter (FY ending 6/30)  July 31st: Progress report on outcomes in Appendix A  August 15th: Quarterly report of expenditures (April-June) Salary review (for FY ending 6/30) Property Purchased Report Property Leased Report Reports due prior to our next MH Provider Meeting:  September 15th: MCR Report (Program funded providers only)  November 15th: Quarterly report of expenditures (July-Sept.)  Interim Cost Settlement  Ed Franchi, Fiscal Consultant, sent out the MCR report on September 13th, 2012. The State sent Ed the wrong maximum allowed salary report. Ed sent the corrected one this morning before the Provider Meeting. Page 4 of 4  Regarding the interim cost settlement: Ed stated that checks will be going out to providers. Last year was the first year the interim cost settlement was implemented and there were no struggles. However, this year the process went smoother and Ed is pleased. Letters did go out to the providers. Ed discussed that the funding available is retained revenue. If you have any questions, contact Ed.  Mental Health Customer Service Survey Results  Jim Gilbert, MH Program Specialist, directed all present to review a hand out titled Mental Health Administration Customer Service Survey Results. The survey was createdAusingASurveyAMonkey.AJimAaskedAifAtheAproviders’AstaffAwouldAbeAableAtoA complete a survey through survey monkey or would the providers have to send a survey some other way? It was suggested to try a different way than survey monkey because survey monkey may take a while to manage. The survey on the hand out was strictly for Administrative staff not case management. Jim stated that there are plans to have one completed this fall for case management. Overall, it gave helpful feedback and basically all positive feedback. The service we provide is important and is reflective of us as individuals and as an agency. Jim asked providers for more feedback, comments or questions and stated the county would like to do similar surveys periodically.  Psychiatric Admissions Reporting Overview  Jim directed all present to the Community Psychiatric Hospital Admission Report, showing the second quarter comparison: calendar years 2011 and 2012. Jim stated that last quarter we had a high amount of admission days. The trend is going down for number of days and few less admissions. Data as analyzed, we have our unduplicated numbers going down but readmissions are going up. This may be our targeted population. We look at level of case management for those individuals. If they are going in and out of the hospital a lot, we question if they are receiving the appropriate level of care.  Bed count/hospitals:  Holy Spirit has three beds, which are all full. One individual, possibly two are on the waiting list.  Danville has five beds, which are all full and for an extended time. No one is currently on the waiting list.  One individual is at Wernersville State Hospital. The individual has been at the Danville State Hospital but requested to be transferred to Wernersville. This has been the first time we have had someone at Wernersville. This individual was not included on the Admission Report hand out. The meeting was adjourned. Next meeting: Friday, December 14, 2012 starting at 10:00 a.m. in the Human Services Building. Proposed meeting schedule for 2013: (all second Fridays starting at 10:00 a.m.) March 8th June 14th September 13th December 13th