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HomeMy WebLinkAbout2013-09-05 Commissioner Minutes THURSDAY, SEPTEMBER 5, 2013 The Franklin County Commissioners met Thursday, September 5, 2013, with the following members present: David S. Keller and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved to adopt the agenda. Allen Piper provided public comment and asked how Commissioner Thomas is involved in the political process relating to governance of this county and would like to know how the board updates him. Mr. Piper also asked about the salary board item relating to a performance based increase for the Chief Information Officer in the IT Department. Mr. Piper would like to know what his starting salary was, how they derived at this decision and why they are giving a performance based increase. Chairman Keller responded that the Board will respond to Mr. Piper’s questions in a timely fashion but in regards to the CIO action this will be discussed in salary board. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved all bills presented and ordered paid. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the minutes of August 27, 2013 and August 29, 2013 meetings. Chairman Keller asked to amend the agenda to include an addition to the board action list. The action is a subgrant application to PA Commission on Crime and Delinquency (PCCD) for the STOP Domestic Violence Program grant requesting a total grant amount of $125,000.00. This application will be considered in addition to the list of board actions today. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved to amend the agenda. The Board reviewed Commissioners Office matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the contract between the County of Franklin and the Borough of Waynesboro to utilize the County’s emergency radio system, for public safety and service radio communications. The contract period is September 5, 2013 through September 5, 2016. The Board reviewed Commissioners Office matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the proposal from Noelker and Hull Associates, Inc. to provide building assessments for the Administrative Annex and the adjacent Sheetz structure as well as updated assessments of the Chambersburg Trust Building, Courthouse, and Courthouse Annex; at a cost not to exceed $35,400.00. The Board reviewed Fiscal matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Supplemental Appropriation to record additional funding from Act 24 2003, DUI fines and a reduction in Department of Drug and Alcohol Programs and Restrictive Intermediate Punishment Program funding with a corresponding reduction to expenditures. Continued on page 2 The Board reviewed Grants matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the revision to Emergency Shelter Grant Agreement (dated May 2011) between the County of Franklin and PA Department of Community and Economic Development (DCED) for the South Central Community Action Programs (SCCAP), to transfer the funding budgeted for administration cost to cover operating costs. The Board reviewed additional Grants matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the Subgrant Application to Pennsylvania Commission on Crime and Delinquency (PCCD) for the STOP Domestic and Sexual Violence Program to cover costs for a Director of Community Services, a Legal Advocate, an Assistant District Attorney, in addition to cover domestic violence services as well as operational expenses, training for law enforcement and SANE nurse certification. This grant is for a grant total amount of $125,000.00 for the period of January 1, 2014 through December 31, 2014. The Board reviewed Information Technology Services matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the contract between the County of Franklin and General Code to provide software that will automatically populate data scanned into Laserfiche thus increasing scanning and record keeping efficiency. Contract will begin on September 5, 2013 at a cost of $17,850.00 for the first year and $3,300.00 the second year forward. The Board reviewed Nursing Home matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the amendment to the contract between the County of Franklin and Hospice Preferred Choice d/b/a Asera Care Hospice to comply with new federal regulations to provide an increased level of communication in regards to patient are by a hospice provider. The Board reviewed Property Management matters. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved the proposal from Bonded Applicators to repair the roof at Building 426 to extend the life of the structure at a cost of $14,393.00. Three quotes were requested and two vendors responded. This was the lowest qualified quote received. In accordance with PA Act 67, 68 and 127 notifications, Carl Bert & Associates notified the County of a Pennsylvania Department of Environmental Protection GP-5 general permit application being applied by Cumberland Valley Regional Development Corporation to develop commercial retail lots and industrial lots, located in Southampton Township. In accordance with PA Act 67, 68 and 127 notifications, William Brindle Associates, Inc. notified the County of a Pennsylvania Department of Environmental Protection water supply construction permit being applied by Quincy Township Supervisors to construct a water treatment facility, located in Quincy Township. In accordance with PA Act 67, 68 and 127 notifications, Martin and Martin, Inc. notified the County of a Pennsylvania Department of Environmental Protection Water Quality Management Permit being applied by Snow Time Inc. to develop additions to Whitetail’s existing Waste Water Treatment Plant, located in Montgomery Township. In accordance with PA Act 67, 68 and 127 notifications, Fairfax Compliance Group, Inc. notified the County that Wipro Enterprises will be submitting a Pennsylvania Air Quality Approval Application to the Department of Environmental Protection for their facility located at 1101 Sheffler Drive in Chambersburg PA. Continued on page 3 The Board met with the Human Resources Director, the Deputy Controller, the Assistant County Administrator, and the County Administrator for Salary Board matters. Sam Thrush, Planner and Phil Tarquino, Planning Director was present to conduct a public hearing for the 2013 Community Development Block Grant (C.D.B.G.). Mr. Thrush explained the two previous meetings held on May 23, 2013 which was the 2013 CDBG kick off meeting where the guidelines were explained and received any issues or concerns of needs of the program and on July 2, 2013 the CDBG Public Information meeting was held to review the nine applications received that requests totaled over 2 million. Mr. Thrush explained this is the third meeting and all applications received met the requirements of the Comprehensive Plan and the 2013 CDBG grant requirements. The County received notice from the State that $302,679.00 was awarded to the County for these projects. Planning is recommending the following two applicants receive the CDBG funds: Indian Lake Camp Corporation for their water well- house replacement for a total amount of $138,197.00 and Washington Township for their Calimer Drive Sewer Extension project for a total amount of $110,000.00. The State is requesting to see multi-year projects close to completion be approved so the County can give the CDBG funds to other applicants in 2014. The other projects met the guidelines as well but there are not enough funds to spread around. Mr. Tarquino explained that the Planning Department intends to file the other applications received for entitlement funding. He said there is more opportunity for funding the other projects. Mr. Thrush also asked the Board to review CDBG related plans and policies that PA Department of Community & Economic Development is requiring Counties to update or create this year. These plans/policies are only applicable to the CDBG program and Planning is asking the Board to adopt all the policies that are mandatory as part of this process today to go along with the application to the State. The County Solicitor gave her approval of the policies. Chairman Keller opened the floor for public comments on the CDBG hearing. Mike Christopher from Washington Township thanked the commissioners for their previous support. He said with this approval they will be close to end of the project. This allocation gets them three-quarter of the way finished. He thanked them for their support. Angelo Tesoriere, GeoSource Engineers for Indian Lake Camp Corporation said this portion of grant series will go toward the municipal water treatment plant and right now they have a 4x10 watershed, so this will get them closer to final completion, will be able to go to bid and finish project next year. Rachel Scofield, President of Indian Lake Camp asked Mr. Tesoriere to thank the Board for their support on her behalf. Chairman Keller asked Mr. Tarquino about other funds available for the other projects. Mr. Tarquino explained that Planning will file for competitive funds for six or seven applicants and will probably receive funds for one or two of them. The competitive funds can only be used for water and sewer projects. If can give the CDBG funds to Washington Township and Indian Lake that will clear out funds for other projects in 2014. Continued on page 4 John Brake from Peters Township said he learned yesterday that funding for Peters Township to upgrade their sewer system pumps would not be approved. When initiated this project they were under the assumption these grants would follow through till the project was completed. He asked what the reason is and why not following through on this. Mr. Tarquino responded this application is one that looking at to file competitively and feel they have a good shot at receiving these funds. If they would have approved Peters Township that would have taken $50,000 away from the other projects and they would have had to continue those projects into next year. Chairman Keller explained the guidance from the State is to try to complete some of these projects. Mr. Tarquino said they have not forgotten about Peters Township and will strive to get dollars for them. Mr. Brake said the work done has been beneficial and have cut 10,000 gallons a day since pumps have been replaced. Commissioner Ziobrowski said he wanted to reiterate the commitment to Peters Township to find other funds to keep their project moving. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved Resolution #2013-08, which is attached and made a part of these minutes, for the purpose of adopting the 2013 CDBG Application. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved Resolution #2013-09, which is attached and made a part of these minutes, for the purpose of adopting CDBG plans and policies. On a motion by Robert G. Ziobrowski, seconded by David S. Keller; unanimously approved Resolution #2013-10, which is attached and made a part of these minutes, for the purpose of adopting the Fair Housing Resolution. The meeting was adjourned at 10:34 a.m. with a motion by Robert G. Ziobrowski; seconded by David S. Keller. FRANKLIN COUNTY COMMISSIONERS County of Franklin (3 Resolution No. 2013-U 2013 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION ADOPTION WHEREAS, the Commonwealth of Pennsylvania has enacted a State Community Development Block Program; and WHEREAS, said State Community Development Block Grant Program is providing a$302,679 grant to Franklin County for the benefit of non-entitlement municipalities; and WHEREAS, the County held public hearings on July 18, 2013 and September 5, 2013 relative to the proposed use of Community Development Block Grant funds for fiscal year 2013. NOW, THEREFORE,BE IT RESOLVED BY THE FRANKLIN COUNTY BOARD OF COMMISSIONERS that 1. The Franklin County Community Development Block Grant Application for fiscal year 2013 is hereby approved. 2. The Chairman of the Board of Commissioners is authorized to execute all required forms and assurances for the application submission to the Department of Community and Economic Development in accordance with Act 179 of 1984. IN TESTIMONY, WHEREFORE, ON BEHALF OF FRANKLIN COUNTY, We have subscribed our names and caused the Official Seal to be hereunto affixed on this 5th day of September 2013. ATTEST: COUNTY OF FRANKLIN J Hart, Chief Clerk/Administrator David S. eller, Chairman Robert L. Thomas Robert G. Ziob • ,ski County of Franklin Resolution No. 2013-1 COMMUNITY DEVELOPMENT BLOCK GRANT PLANS AND POLICIES WHEREAS,the Commonwealth of Pennsylvania has enacted a State Community Development Block Program; and WHEREAS, said State Community Development Block Grant Program provides annual entitlement grants to Franklin County for the benefit of non-entitlement municipalities; and NOW, THEREFORE, BE IT RESOLVED BY THE FRANKLIN COUNTY BOARD OF COMMISSIONERS that Franklin County approves the following plans and policies for Franklin County's Community Development Block Grant Program: • MBE/WBE Plan • Antidisplacement Plan • 504 Plan • Citizen Participation Plan • Section 3 Plan • Code of Conduct Policy • Procurement Policy • Excessive Force Policy • Monitoring Plan IN TESTIMONY, WHEREFORE, ON BEHALF OF FRANKLIN COUNTY, We have subscribed our names and caused the Official Seal to be hereunto affixed on this 5th day of September 2013. ATTEST: COUNTY OF FRANKLIN f Jo i A. 1 art, Chief Clerk/Administrator David S. eller, Chairman Robert L. Thomas .-?0 ,erk241 Robert G. Zio o ski County of Franklin Resolution No. 2013-I FAIR HOUSING RESOLUTION LET IT BE KNOWN TO ALL PERSONS of Franklin County that discrimination in the sale, rental, leasing, financing of housing or land to be used for construction of housing, or in the provision of brokerage services because of race, color, religion, ancestry, sex, national origin, handicap or disability is prohibited by Title VIII of the Civil Rights Act of 1968 (Federal Fair Housing Law) and the Pennsylvania Human Relations Act. It is the policy of Franklin County to implement programs to ensure equal opportunity in housing for all persons regardless of race,` color, religion, ancestry, sex, national origin, handicap or disability, or familial status (families with children). Therefore, Franklin County does hereby pass the following resolution. BE IT RESOLVED, that within available resource Franklin County will assist all persons who feel they have been discriminated against because of race, color, religion, ancestry, sex, national origin, handicap or disability or familial status (families with children) to seek equity under federal and state laws by filing a complaint with the Pennsylvania Human Relations Commission and the U.S. Department of Housing and Urban Development. BE IT FURTHER RESOLVED, that Franklin County shall publicize the attached Fair Housing Advertisement and through this publicity shall cause owners of real estate, developers, and builders to become aware of their respective responsibilities and rights under the Federal Fair Housing Law, the Pennsylvania Human Relations Act, and any local laws or ordinances. Effective Date: ATTEST: COUNTY OF FRANKLIN J6 A. art, Chief Clerk/Administrator avid S.`Keller, Chairman Robert L. Thomas / I ` Robert G. Ziob ski