HomeMy WebLinkAbout2013-12- Commissioner Minutes (6) THURSDAY, DECEMBER 19, 2013
The Franklin County Commissioners met Thursday, December 19, 2013, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance proceeded with the business of the day.
Chairman Keller asked to amend the agenda to include an executive session for
the purpose of discussing a personnel matter. Commissioner Ziobrowski also would like
to include approval of Lynne Beeson from Summit Health for an appointment on the
South Central Workforce Investment Board. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended
agenda.
Allen Piper provided public comment and had questions concerning board action
item #1 with CGL, he would like an explanation of functions and why there is a decrease.
Mr. Piper also asked about board action item #13, Sheriff appropriation and would like to
know how this is justified and who determines how much is appropriate.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of December 10, 2013 and December 12, 2013
meetings.
The Board reviewed appointments to the South Central Workforce Investment
Board. Ms. Lynn Beeson from Summit Health was recommended by Patrick O'Donnell,
CEO from Summit Health. On a motion by Robert G. Ziobrowski, seconded by Robert L.
Thomas; unanimously approved to appoint Lynne Beeson for a term to expire on
September 30, 2016.
Chairman Keller asked for more information on board action items 1 and 13 that
were questioned during public comment. John Hart, County Administrator provided
more information on these items.
The Board reviewed Commissioners Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved Amendment No. 5
to the Agreement (dated January 4, 2006) between the County of Franklin and CGL
Engineering, Inc. to provide professional facilities development and management
services, to replace one licensed electrician with one general trade technician,
decreasing the monthly fee to $55,752.55 per month effective January 1, 2014.
The Board reviewed Commissioners Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved Memorandum of
Understanding between the County of Franklin and the Franklin County Visitors Bureau
that effective January 1, 2014 the Franklin County Visitors Bureau will become a
separate non-profit organization with the understanding; the Bureau will remain at 14
North Main street until the completion of their new facility, the county will provide
$40,000 in start-up costs, the Bureau will retain 80% of the hotel tax revenue and the
County shall maintain 20% and all equipment previously purchased by Bureau funds will
transfer to their new location.
Continued on page 2
The Board reviewed Coroner Office matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Lease Agreement
between the County of Franklin and Jeffrey and Phoebe Conner for lease of office space
to conduct Coroner business located at 1497 Loudon Road, Chambersburg at a cost of
$275.00 per month for the period of January 1, 2014 through December 31, 2014.
The Board reviewed Fiscal matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the supplemental
appropriation to shift funding, within the Human Services Block Grant for FY13/14 from
Mental Health and Intellectual Disabilities funding, to the Homeless Assistant Program
for rental assistance to Drug and Alcohol treatment services. No additional county funds
are required.
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Letter of
Engagement from Zelenkofske Axelrod, LLC for independent audit services for the
Integrated Transportation Program, year ended June 30, 2013, at a cost of$7,800.00
per year funded 100% by State funds.
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the supplemental
appropriation to allow proper accounting of the Partial Refund from the 2004 Bonds
authorized by the Board and settled on November 4, 2013.
The Board reviewed Grants Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the grant
agreement between the County of Franklin and PA Department of Community and
Economic Development for the Emergency Solutions Grant Program in amount of
$663,876.00, for the period of September 26, 2013 through July 25, 2015. Grant funds
will be used for operating costs at Waynesboro New Hope Homeless shelter and South
Central Community Action Programs (SCCAP) in addition, costs for case management
and rental assistance to serve families who are homeless or who are near-homeless.
The Board reviewed additional Grants Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
contract between the County of Franklin and Haydee Greene to provide interpretation
services, Spanish to English, to applicants requesting representation through the Public
Defender's Office. Contract term is July 1, 2013 through December 31, 2013 at a cost of
$45.00 per hour, not to exceed $900.00 for the period. 50% of the funds are provided by
the CJAB Initiatives Grant.
The Board reviewed additional Grants Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
agreement between the County of Franklin and Waynesboro New Hope Shelter to
provide intensive case management for participants in the Franklin County's Forensic
Re-entry Housing Program at a total amount of$16,128.00 for the period of October 1,
2013 through September 30, 2015. Services are funded by the 2012 Justice Assistance
Grant from PCCD.
Continued on page 3
The Board reviewed Risk Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the agreement between the County of Franklin and NAC Divisions
to provide service and maintenance of the County's video surveillance systems at a cost
of$3,480.00, building access systems at a cost of$2,640.00 and duress alarm systems
at a cost of$4,368.00 for a total annual cost of$10,488.00 for the period of December 1,
2013 through November 30, 2014. The costs are covered by the Workers'
Compensation Trust.
The Board reviewed additional Risk Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
agreement between the County of Franklin and PMA Management Corporation to
provide a certified safety & loss control (risk control) representative to oversee the
County's formal Health & Safety Program. The representative will be on-site providing
services 16 hours per month at a total cost of$22,080.00 for the period of September
15, 2013 through September 15, 2014. The costs are covered by the Workers'
Compensation Trust.
The Board reviewed Sheriff Office matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the supplemental
appropriation request, in the amount of$25,000.00, to cover additional office supplies
and general supplies (including ammunition, targets and replacement radio batteries),
extradition costs and professional law/legal costs.
In accordance with PA Act 67, 68 and 127 notifications, R. Apel and Associates,
notified the County of a Pennsylvania Department of Environmental Protection
application for the renewal of State Operating Permit No. 28-5029 being applied by
Fayetteville Contractors, Inc. for the operation of their bituminous concrete batch plant,
located in Antrim Township.
In accordance with PA Act 67, 68 and 127 notifications, R. Lee Royer &
Associates, notified the County of a Pennsylvania Department of Environmental
Protection General NPDES Permit being applied by Fil-Tec, Inc., located in Washington
Township.
The Board presented the 2014 Franklin County budget for adoption this date. On
a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously
approved the following resolution adopting the 2014 budget:
RESOLUTION #2013 - 15
WHEREAS, the 2014 Franklin County Budget has been prepared in accordance with the
County Code Act of August 9, 1955 (P.L. 323, No. 130) as amended.
WHEREAS, the 2014 Franklin County Proposed Budget was approved on Tuesday,
November 26, 2013 and was made available for public inspection for at least 20 days.
WHEREAS, the Proposed Budget and date set for the final action on the budget has
been made a matter of public notice.
WHEREAS, the Adopted Budget does not have increased expenditures of more than ten
(10) per centum in the aggregate or more than twenty-five (25) per centum in any
function over the proposed budget as made available for public inspection.
Continued on page 4
WHEREAS, the Adopted Budget reflects as nearly as possible the estimated revenues
and expenditures for the year 2014.
BE IT RESOLVED AND ENACTED, and is hereby resolved and enacted by the Board of
Commissioners of the County of Franklin, PA, to adopt the 2014 Budget as presented
this date.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved that the following Resolution be adopted fixing the millage rate
for real estate taxes for the year 2014 and the specific sums established to be required
for the specific purposes of County Government; hereinafter, set forth during the current
fiscal year:
RESOLUTION #2013 - 16
BE IT RESOLVED AND ENACTED, and is hereby resolved and enacted by the Board of
Commissioners of the County of Franklin, PA.
SECTION 1 - That a tax be set and the same is hereby levied on all real property within
Franklin County subject to taxation for the County purposes for the fiscal year 2014 as
follows: Tax rate for general purposes, the sum of twenty-three and five hundreds
(23.05) mills of each dollar assessed valuation with an additional two and six tenths
(2.60) mills for the purposes of retirement of County debt services.
SECTION 2 - That for the expenses of the County for the fiscal year 2014 the following
amounts are hereby appropriated from the revenue available for the fiscal year for the
specific purposes, which amount are fully itemized in the County budget.
SECTION 3 - That any Resolution, or part of a Resolution, conflicting with this
Resolution be and the same is hereby repealed in so far as the same affects this
Resolution.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the following Resolution imposing a total of one and five
hundreds (1.05) mills of real estate taxes for the purpose of the County Library in voting
districts that have approved imposition of such tax by referendum and as authorized
under the laws of the Commonwealth of PA in those voting districts.
RESOLUTION #2013 - 17
BE IT RESOLVED, that a tax at the total rate of one and five hundreds (1.05) mills on
each dollar of assessed valuation for the fiscal year 2014 for the County Library
purposes, shall be and the same is hereby imposed upon all taxable real estate in
Franklin County as heretofore authorized by the voters of the various voting districts and
as authorized under the laws of the Commonwealth of PA.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 10:14 a.m. this date for the
purpose to review Personnel matters. The Board reconvened into regular session at
11:02 a.m. No action was required after executive session.
Continued on page 5
The meeting was adjourned at 11:02 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS