HomeMy WebLinkAbout2014-02-18 Commissioner Minutes TUESDAY, FEBRUARY 18, 2014
The Franklin County Commissioners met Tuesday, February 18, 2014, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance proceeded with the business of the day.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas;
unanimously approved to adopt the agenda.
Kim Wertz provided public comment about board action #7 and if Dell could
donate computers to the County to save costs. Chairman Keller responded that the
Board will provide a response to Ms. Wertz at a later time.
The minutes of February 11, 2014 and February 13, 2014 meetings were
reviewed. These will be approved Thursday, February 20, 2014. Commissioner
Thomas said the Board came in during the snow storm last Thursday to approve the
bills. The Controller would not pay the county's bills if they didn't approve them that day.
Chairman Keller announced that the Board chose not to approve the contracts
last Thursday due to the snow closure. He recommended the Board sign today the
following contracts from last week.
The Board reviewed Commissioners Office matters. On a motion by Robert G.
Ziobrowski; seconded by Robert L. Thomas; unanimously approved the Supplement to
Federal-Aid Bridge Project Reimbursement Agreement between the County of Franklin
and PA Department of Transportation (dated 8/2/12) to provide federal reimbursement to
the County, increase funding to $465,000.00, for the preliminary engineering services
being provided by C.S. Davison for Bridge #116, Fannettsburg Road. All other terms
and conditions of the original agreement will remain in full force and effect.
The Board reviewed Controller matters. On a motion by Robert G. Ziobrowski;
seconded by Robert L. Thomas; unanimously approved the contract between the County
of Franklin and William F. Kaminski to provide contracted attorney services at a cost of
$12,222.00 per year for the period of January 1, 2014 through December 31, 2014.
The Board reviewed Information Technology matters. On a motion by Robert G.
Ziobrowski; seconded by Robert L. Thomas; unanimously approved for the Chairman of
the Board to execute the quote from Candoris to replace/increase Random Access
Memory for virtual server, current memory usage is at maximum capacity, with a one-
time cost of$4,955.01. Company is on State contract pricing.
The Board reviewed Jail matters. On a motion by Robert G. Ziobrowski;
seconded by Robert L. Thomas; unanimously approved for the Chairman of the Board to
execute the renewal agreement between the County of Franklin and NCH Chemsearch
to provide a water quality assurance program for the cooling and heating system at the
Jail to permit the most useful life and operating efficiency for which it was designed at a
cost of$2,128.00 for the period of February 15, 2014 through February 14, 2015.
Continued on page 2
The Board reviewed Jail and District Attorney matters. On a motion by Robert G.
Ziobrowski; seconded by Robert L. Thomas; unanimously approved the Maintenance
Agreement between the County of Franklin and PA District Attorney's Institute to provide
maintenance on the PA SAVIN victim notification system at a cost of$2,236.70 to be
paid by the District Attorney and $2,236.70 to be paid by the Jail for the period of
January 1, 2014 through December 31, 2014.
The Board reviewed Property Management matters. On a motion by Robert G.
Ziobrowski; seconded by Robert L. Thomas; unanimously approved for the Chairman of
the Board to execute the quote from DUCTZ for the cleaning of all duct work,
mechanical components, supply and return grills and associated equipment for the Penn
State Ag. Extension Building 3, for a one-time cost of$16,350.00. Three quotes were
requested only one responded.
The Board reviewed additional Property Management/Commissioners matters.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas; unanimously
approved contract between the County of Franklin and RE/MAX Realty Agency to list
available suites at 14 N Main Street on the MLS listing, perform background checks on
potential renters, and schedule site inspections with the County for the period of January
13, 2014 through December 31, 2014 in the amount of one month's rent upon lease
agreement.
Sean Crager, Chief Information Officer and Kevin Eaton, GIS Coordinator,
provided a presentation on board action item 8, agreement with Pictometry International
Corporation. Mr. Crager explained that Pictometry will fly over the whole county and
take 3 inch resolution pictures in populated areas and 9 inch resolution in rural areas.
The pictures will be a higher resolution and higher quality pictures than Google maps.
This program will integrate with programs being used throughout the county and will
enhance the following: emergency preparedness visualization, hazard assessment and
planning, tactical response planning. Mr. Crager mentioned that this program will help
with variances in building footprints, and any changes to properties so that the
Assessment Office can investigate that the property is properly assessed and will also
give assessors the tools needed to look at properties while performing assessments. If
the County would have a major disaster Pictometry would do a flyover to document the
damage after the disaster. With this contract there will be two flights one in Spring of
2014 and one in Spring of 2017 and the payment will be spread out over six years. After
a question and answer period with the Commissioners the Board agreed this will be a
real benefit to the County.
Chairman Keller asked Sean Crager to explain item #7, quote from Dell and if
they would be willing to donate to the County. Mr. Crager responded that Dell has a
history of donating to nonprofits but we are not nonprofit and he feels they will not
donate anything to us. Mr. Crager said with support ending April 8th for Windows XP
machines plus many of the computers are outdated these computers need replaced.
They will no longer have security and will be open to hackers which is the driving force in
replacing all 40 laptops and 150 desktop computers. With buying so many the price is
lower than what we normally would pay.
The Board reviewed Agreements, Contracts and Reports. Commissioner
Thomas asked about item #14, quote for a scanner/printer in Register& Recorder's
Office, if the printer is necessary? Kevin Eaton explained that this is an all in one unit
and Linda Miller, Register& Recorder, felt a printer should be available for her
customers. John Hart explained that this was discussed with Ms. Miller and it was her
choice. Chairman Keller suggested talking to Ms. Miller to be sure this is still her
recommendation. The following items were approved today and the remainder items
will be approved Thursday, February 20, 2014.
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The Board reviewed Information Technology matters. On a motion by Robert G.
Ziobrowski; seconded by Robert L. Thomas; unanimously approved the quote from Dell,
Inc. to replace existing windows XP desktops and laptops with updated machines at a
cost of$176,157.13. Windows XP machines will no longer receive support from
Microsoft after April 8, 2014.
The Board reviewed additional Information Technology matters. On a motion by
Robert G. Ziobrowski; seconded by Robert L. Thomas; unanimously approved the
contract between the County of Franklin and Pictometry International Corp. for aerial
imagery data collection and related services in order to provide updated and high
resolution imagery and specialized building data for the County's GIS program, for the
period on February 2014 through February 2019 at a cost of$402,656.00. This contract
will cover two separate projects, the first occurring in spring 2014 and the second in
spring 2017.
The meeting was adjourned at 10:35 a.m. with a motion by Robert G. Ziobrowski;
seconded by Robert L. Thomas.
FRANKLIN COUNTY COMMISSIONERS