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HomeMy WebLinkAbout2014-04-24 Commissioner Minutes THURSDAY, APRIL 24, 2014 The Franklin County Commissioners met Thursday, April 24, 2014, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. The Board participated in "Take Our Children to Work Day" with 17 children and their family members participating. Chairman Keller explained how public comment is done during the board meeting. He said last week Allen Piper asked what the County is doing to reduce crime as well as reduce the county jail population. Chairman Keller explained a few initiatives that the County is doing such as: Evidence based programs in Drug &Alcohol; adding a probation officer in Adult Probation and a detective in Drug Task Force; partnering with the community such as Franklin County Prospers' initiative to help people find work and supporting efforts to improve early childhood education. Chairman Keller introduced Phil Tarquino, Planning Director, who provided a presentation on "Trees for Tomorrow". This initiative encourages residents to plant more trees in the county. Mr. Tarquino said the goal of the program is to plant one tree per person in the county and we are half way to that goal. Mr. Tarquino provided all the children with a tree donated by Bartlett Tree Service and pamphlets on the program. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the April 15, 2014 and April 17, 2014 meetings. The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Pennsylvania Fish and Boat Commission for the Fish and Boat Commission's use of the Radio Tower/Repeater/Base Station at Clark's Knob in Upper Strasburg, PA for a fee of$1,192.00 paid to the County for the period of July 1, 2014 through June 30, 2015 and $1,228.00 for the period of July 1, 2015 through June 30, 2016. The Board reviewed Fiscal matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Maximus Consulting Services for the preparation of the county's annual Central Services Cost Allocation Plan (CSCAP)for the years ending December 31, 2013, 2014, and 2015 with the optional extension for 2016 and 2017 at a cost of$8,250.00 per year. The County issued an RFP for these professional services and Maximus provided the best qualified proposal. Continued on page 2 The Board reviewed Grants Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the proposal from Berkshire Systems Group, Inc. to replace the outdated Siemen's NCC unit at the Jail, which operates with the existing fire alarm control system at a cost of$10,500.00 with 50% being paid by the Franklin County Security Technology (year 2) Grant. Berkshire Systems Group, Inc. is a sole source vendor on State Contract. The Board reviewed Human Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2014 Supplemental Appropriation in the amount of$19,522.00 to reflect the fourth shift in funding within the Human Services Block Grant for Fiscal Year 2013-2014. The Board reviewed ITS matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from Tyler Technologies to add a MUNIS module to the existing Employee Self Service (ESS) which will allow employees to enter reimbursement expenses online and utilize workflows for approvals. This proposal is at a cost of $10,580.00. The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved Resolution# 2014-09 to authorize Commissioner Robert L. Thomas, Chairman of the Metropolitan Planning Organization, to execute all documents pursuant to the Metropolitan Planning Organization's grant with the Pennsylvania Department of Transportation. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from CMI to provide a fungal air sampling survey at the Penn State Ag. Extension Building for a one-time cost of$1,390.00. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from CMI to provide an indoor air quality evaluation at the County Archives building for a one-time cost of$1,480.00. In accordance with PA Act14, 67, 68 and 127 notifications, Shelly &Witter Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES Permit being applied by Sheldon Eby for a development plan for a single family dwelling, located in Montgomery Township. In accordance with PA Act14, 67, 68 and 127 notifications, William A. Brindle Associates, Inc. notified the County of a Pennsylvania Department of Environmental Protection General NPDES Permit being submitted to Franklin County Conservation District for the construction of a chicken house, located in Southampton Township. In accordance with PA Act14, 67, 68 and 127 notifications, Shelly &Witter Inc. notified the County of a Pennsylvania Department of Environmental Protection General Permit being applied by Lynn Eberly— Mt. Pleasant Farms for a concentrated animal feeding operation, located in Greene Township. Continued on page 3 Teresa Beckner, Fiscal Director, met with the Board to review the 2014 expense and revenue budget performance through February, 2014. Ms. Beckner advised most departments are under budget except for a few where most variances relate to one-time or front loaded expenses for the new year. She said general fund expenses are at 15.7% of budgeted expenses. Ms. Beckner said revenues are 2.8% collected of general fund revenue budget. She reported that in 2013 it was 4% so revenue is down due to a grant in aid in Juvenile Probation which was historically paid by the end of January but was not received by end of February this year. It is being done differently so we still haven't received it. Ms. Becker reported the property taxes will be reflected when she does the March report. The meeting was adjourned at 10:08 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. John A. Hart Chief Clerk/County Administrator FRANKLIN COUNTY COMMISSIONERS David S. Keller, Chairman Robert L. Thomas Robert G. Ziobrowski