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HomeMy WebLinkAboutMH Provider Meeting Minutes 9-12-14Mental Health Provider Meeting Human Services Building Friday, September 12, 2014 MEETING MINUTES  Welcome & Introductions Everyone introduced themselves and their agency affiliation.  Provider Announcements and Updates The 2014 Human Service Expo is Thursday, September 18th at the Franklin Fire Hall located on Franklin Street, Chambersburg from 10:00 a.m. to 1:00 p.m. OSI has purchased a building for their recycling program. As part of that program, OSI is going to be starting work crews. It is in hopes to encourage the mental health population to participate in the program. At this point, the recycling is for paper and cardboard; hoping to get into electronics in the new building. OSI is certified to shred confidential documents. SAM is having a Yard Sale on Friday, September 19th at 1061 Lincoln Way East, Chambersburg (located across the street from Burger King and Hess Gas Station) from 9:00 a.m. to 3:00 p.m. All proceeds will benefit the Salvation Army. Franklin Family Services is conducting an Autism Spectrum support group on the third Wednesday of every month from 5:00 p.m. to 6:30 p.m. at no cost. The support group starts next week. If anyone is interested, please contact the receptionist at 717- 267-1515 and let her know. The Autism Fair is tomorrow (September 13th) at the CAMS South from 11:00 a.m. to 3:00 p.m. The Department of Emergency Services is having an open house tomorrow (September 13th) at 10:00 a.m. located on New York Avenue, near Letterkenny.  Children’s Services  CASSP Update – Kim Lucas Kim is available to speak to agencies about Child and Adolescent Service System Program (CASSP). If providers have a child they are having issues with, the child needs a higher level of care or discharge planning and your team needs extra help, please let Kim know by calling 717-709-2307.  TMCA and PerformCare Update Brian Gannon and Michelle Mosher were unable to attend the meeting.  Child Protective Services Documents (four handouts) Providers were given the opportunity to sign up to receive four handouts electronically following the provider meeting. For those who were unable to Mental Health Provider Meeting Human Services Building Friday, September 12, 2014 attend and would like to receive the handouts, please let Jim know. The handouts were: ~ The Child Protective Services Law (23 Pa.C.S. Chapter 63) ~ Child Protective Services Law Legislative Update ~ Summary of Child Protection Legislative Amendments ~ A PowerPoint from the Department of Public Welfare, Office of Children, Youth and Families  Student Assistance Program ~ Christy Unger, Healthy Communities Partnership Healthy Communities Partnership is the contractor for the Student Assistance Program (SAP) in both Franklin and Fulton County for the past four years. There is a SAP team in every secondary school in all of the school districts in both counties. The process and model is mandated by the State. The teams include: teachers, nurses, counselors, administrative personnel, etc. SAP takes referrals from any source: kids, parents, self, friends, teachers and staff. The program is designed to identify barriers to learning that are not academic specific. There are sixteen teams through Franklin and Fulton counties. The team meets weekly to help figure out resources that the student should be connected with. SAP is a voluntary process so the student is able to refuse. It is also mandated that the parents be involved. After the parent gives approval, a checklist is sent out of observable behaviors so they can be documented. Once the checklist is back, SAP decides if it is necessary for the student to see the liaison who uses a variety of screening tools. It is then decided if the student should be referred to mental health or drug and alcohol services. SAP would work with the parent to get the student into services and have a level of care assessment at those agencies. SAP tries to decrease barriers as possible, such as transportation, awareness, etc. There are different groups that are ran in schools, such as Tech Addiction, Girls Circle, Boys Circle, Grief and Loss Education Groups, Conflict and Communication Groups, Study and Life Skills, etc. This year, SAP is in the process of putting together a new group called Healthy-U. It’s a broad group that focuses on the aspect of health (physical, mental, etc.). There are about 100-150 students seen a year in groups. The groups are in the school setting during the day or right after school. Groups are voluntary. One goal this year is to make sure SAP keeps group topics on topic with what schools see the needs are. SAP asks schools what they want and what groups they wish they had. If SAP cannot meet their need(s), they find someone who can. SAP is seeing a big increase in issues related to family dynamics/child’s ability to function in a school setting. There are a lot of family issues. Children & Youth sometimes gets involved. Only children in schools are seen through SAP. Last year, SAP served 337 students through screening; 38 were Fulton County and 299 were Franklin County. Of that, Mental Health Provider Meeting Human Services Building Friday, September 12, 2014 SAP had 78 there were MH, 50 that were co-occurring and 9 that were D&A. HCP is trying to make sure that awareness of SAP is out there. There are a lot of parents who are not aware of SAP. There were a total of 620 referrals last year and only 337 were seen. This may be because the child is already in services (SAP does not screen children already seeing a psychiatrist) or if the parents do not give permission. SAP cannot go by age of consent due to state mandating the parents be involved. If anyone has any questions, please email Christy at christy.hcp@gmail.com. For other information, HCP’s website is www.hcpfranklinpa.org. To make a referral, call HCP at 717-264-1470 or call the school counselor to complete a referral.  A Simulation of Hearing Distressing Voices ~ Cori Seilhamer This was a voluntary exercise done by Cori. Hearing Distressing Voices is a program from National Empowerment created by Pat Deegan. It is recommended to be a three hour training: one hour video to introduce/talk about what it is like to hear voices; one hour to do the exercise/listen to the voices; and, one hour of debriefing and processing. It allows everyone who participates to see what individuals experience when they say they are hallucinating. It comes with a book full of activities as well. If anyone is interested in sharing the hearing distressing voices simulation at a staff meeting, Cori is able to loan out the curriculum. She has 30 MP4 players and 50 CDs.  County Announcements/Information  Reports due since our last MH Provider Meeting: REPORT DUE DATE Audit Engagement/Extension Letter (FY ending 6/30) 7/10/2014 Progress Report on Outcomes in Appendix A 7/31/2014* Quarterly Report of Expenditures (April – June) 8/15/2014** Salary Review (FY ending 6/30) 8/15/2014** Property Purchased Report (FY ending 6/30) 8/15/2014** Property Leased Report (FY ending 6/30) 8/15/2014** Fixed Assets Purchased with MH/ID/EI Funds (FY ending 6/30) 8/15/14** *Generally not required for contracts with an encumbrance under $50,000. **Not required from providers whose service is being paid at a “state-set” rate.  Reports due prior to our next MH Provider Meeting: MCR Report (program funded providers only). Ed sent an email this week to those providers who must complete the report. If anyone has any questions, please contact Ed at 717-264-5387 ex. 21121 or eefranchi@4umgt.com.  Psychiatric Admissions Reporting Overview (handout) Mental Health Provider Meeting Human Services Building Friday, September 12, 2014 The psychiatric admission reporting is for the second quarter comparison between 2013 and 2014. Typically it fluctuates; however, there is a significant decrease since last year. Holy Spirit EAC – we have three beds. There continues to be a significant amount of movement. The average length of stay is approximately 135 days (4 ½ months). There is a discharge scheduled for later this month then another individual will be admitted. The beds do not stay vacant long. Danville State Hospital – we have five beds. There is not much movement with these beds. The average length of stay for the current individuals ranges between three to five years. Our goal is to have lengths of stay less than two years. It is difficult to find appropriate housing for the individuals currently inpatient in this hospital. One individual will be touring a home soon, which may result in a possible discharge.  Finance ~ Ed Franchi and Becky Leidig Ed is working on finalizing the FY 13-14 interim cost settlement. With the block grant, it has created some extra hurdles in completing the process. Ed is hoping to have this done and the letters mailed out early next week. Ed has completed prior years cost settlement. Prior to FY 10-11, it is basically 100% done and no other dollars should be expected. There is still final cost settlement needed for FY 11-12 and 12-13. If providers should have any questions, please contact Ed. It is understood that it is extremely hard to project an entire fiscal year of expenses in July. However, it is very important that providers are completing their projection sheets as accurately as possible. Fiscal staff at the County compares billing and projections together. If projections are not in line with what providers are billing throughout the year, we may decide to utilize dollars in another program. With the block grant, when we get to a certain point in the FY we have no say in how the unutilized dollars are spent, it is up to the block grant committee. If providers have any questions, please contact Becky or Ed.  Contracts ~ Jim Gilbert Staff will be taking a closer look at projection sheets. Providers may receive an email in regards to setting up a conference call in late October, early November to discuss their projections. This is for the County to get a sense of how much money is needed (for those who need an amendment) and when it would be needed. Mental Health Provider Meeting Human Services Building Friday, September 12, 2014 Projections should also show the Franklin/Fulton split. Each provider received a personalized projection spreadsheet that contains the amount that was budgeted to each county. FY 14-15 contract rates sheets also split those dollars out. The County cannot pay providers over in one county even if the entire encumbrance still has money. We encourage those who attend the provider meetings to pass this information onto their fiscal staff. If there are any questions, please contact Becky or Ed.  CCRI Provider Enrollment Application ~ Cori Seilhamer CCRI is Consolidated Community Reporting Initiative. CCRI POMS reporting is the same as we have always done; however, the state has gotten more advanced in computer technology. We are now able to upload from 837 reports and capture all information without creating a handwritten report. We are working towards this for all contracted providers. As we move forward, some contracted providers will be given an application. Just because a provider is enrolled with Promise does not mean they are a CCRI enrolled provider. Some providers are already CCRI enrolled but are not enrolled specifically for Franklin/Fulton, while others need a base application to be enrolled. The County must report to the state every dollar we spend on every service, how many people were served (unduplicated) and how many units of service were provided by us. Cori will keep everyone updated. The meeting was adjourned. Next Meeting: Friday, December 12, 2014 starting at 10:00 a.m. in the Human Services Building Meetings in 2015: (All second Fridays of the month beginning at 10:00 a.m.) March 13th June 12th September 11th December 11th