HomeMy WebLinkAboutEI Provider Meeting Minutes 1-15-16Early Intervention Provider Meeting
Friday, January 15, 2016
EI 1 1/15/16
Staff Present: Trish Elliott, Ashley McCartney, Steve Nevada, Erin Nye
Providers: Holly Whiteside and Matt Yingling (Service Access & Management, Inc.) Lauren
Everetts (Fulton County Medical Center), Jenn Hawbecker (UCP of South Central PA), Krista
Miracle (Pediatric Therapy Specialists of South Central PA), Adam Rowland (Advanta
Therapy), Beth Fairchild (Early Intervention Technical Assistance)
Providers Absent: Lincoln Intermediate Unit #12, BOPIC, Inc., Keystone Autism Services,
Tuscarora Intermediate Unit #11, Building Blocks Therapy, Invo HealthCare
MEETING MINUTES
1. Welcome & Introductions
Everyone introduced themselves and their agency affiliation.
2. Budget Impasse/Fiscal Update
EI is receiving payments. The first and second quarter advances have been received;
the third quarter advance should be received on January 20th. Funding is based off
the most recent allocation which does not reflect the additional funds requested for
the program in FY 14-15. An exact allocation has not yet been received for this
current FY. Trish and Ashley are closely monitoring contracts.
3. Training Logs
Part of Verification (as discussed below) is making sure training logs are in place.
Providers should make sure to send Trish updated licenses as they are received,
CPR training hours should be documented, certificates of training hours should be
filed, etc. Trish will be in contact with providers over the next week or so to make
sure that all documentation is available.
4. EITA Portal
One major thing the Bureau has been talking about is ECO training. Entries and exits
have been completed but the question is if they are being done right, are they
reflecting the services provided and is the child making progress.
A handout was provided on Ounce Scale training that will be taking place on March
4th at the Ag Building in Chambersburg from 1:30 p.m. – 3:30 p.m. Jeannie Goryl and
Beth Fairchild will be the trainers. The handout contains seven (7) questions; please
talk to therapists to see if they have any specific answers to the questions.
ECO 201 is a face-to-face training that everyone will be required to attend per the
Bureau. There are four (4) to five (5) different dates of training in Harrisburg. ECO
101 is on the portal and should have been completed by providers already.
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Friday, January 15, 2016
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The portal is constantly being updated. Professional Development tab should be
easier to access all the items. The following will be added: ECO FAQ, two more job
aides around ECO, home based coaching, etc. If providers are interested, there is a
Routines Based and Natural Environments webinar under Professional
Development. EITA Portal: http://www.eita-pa.org/.
5. Verification
Verification will be taking place February 1st, 2nd and 3rd. The state comes every five
(5) years to complete onsite verification; self-verification must be completed every
year using a tool the state provides. The tool is sixty-seven (67) questions.
Verification consists of the state verifying the county is doing what they have been
asked to do. Verification involves such things as:
› Fiscally and programmatically all policies and procedures are followed.
› Individuals receiving services are getting the services stated in the IFSP.
› Outcomes set up are what the family and team feels are in the child’s best
interest and the outcomes are clear to the family, therapist and anyone who
may read them. There must also be documentation of every time someone
comes to the home that the outcomes are discussed and the family is fully
aware of what their outcomes should be.
› Transition is discussed from the first time a therapist goes into a home.
› If the families have been given a choice of provider, agencies and shown the
state wide provider list.
› Most importantly, if something is not documented, it did not happen.
› State sends out information requesting forty-two (42) records. Some records
are checked in detail while others are spot checking transition, waiver
paperwork, billing, session notes, etc.
› Data is pulled from data warehouse and fourteen (14) day deadline
information is viewed.
› Home visits are conducted using a checklist to observe the session.
Day one (1) will consist of an Intro meeting where Trish will give a speech on the EI
program in Franklin/Fulton, day two (2) consists of interviewing people, looking at
paper copies to confirm things that are not in Pelican, etc. and day three (3) is the
day the state “grades” the program. If a 100% is not received then a corrective
action plan is needed.
6. Miscellaneous
› Changes within EI
Jim Coyle resigned as the Bureau Chief of Early Intervention; Emily
Hackleman will stand in for his position.
› Jenn Hawbecker – UCP
The Results Grant is continuing the Coaching part this year. Through the
grant, UCP is able to pay anyone who attends the Community of Practice
meetings. If interested, please contact Jenn at 717-261-0931 so she can send
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Friday, January 15, 2016
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a W-9 to be completed. Also through the grant, UCP will be hosting a three
(3) hour live webinar with Sheldon-Rush on March 11th from 9:30 a.m. –
12:30 p.m. The webinar will be hosted at locations in Chambersburg,
Greencastle and possibly Fulton. If unable to attend one of the locations, lines
will be available to attend. Attendees would need access to a phone line and
internet if unable to attend one of the sites.
› Upcoming Training Dates
Date Time Training Location
February 19 11:00 a.m. – 1:00 p.m. Community of Practice Agricultural Heritage
Building
March 4 1:30 p.m. – 3:30 p.m. Ounce Training Agricultural Heritage
Building
March 11 9:30 a.m. – 12:30 p.m. Coaching Webinar
Agricultural Heritage
Building/Greencastle
Library/Fulton County
Medical Center
March 18 12:00 p.m. – 1:00 p.m. Community of Practice Agricultural Heritage
Building
April 8 12:00 p.m. – 2:00 p.m. Community of Practice Agricultural Heritage
Building
May 13 9:00 a.m. – 11:00 a.m. Follow-up to Coaching
Webinar
Agricultural Heritage
Building/Greencastle
Library/Fulton County
Medical Center
February 12 webinar on Routines Based Intervention has been canceled.
Instead, we are asking that everyone who would like to participate in the
March 11th Coaching Webinar go to the EITA portal and take the Routines
Based Intervention session.
Next Meeting: Friday, April 15, 2016 starting at 10:00 a.m.
Located at the Human Services Building (425 Franklin Farm Lane)
Remaining 2016 Meeting Schedule
July 15th October 14th
Minutes by Erin Nye