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Home My WebLink AboutID Provider Meeting Minutes 2-5-16Franklin/Fulton Intellectual Disabilities Provider Meeting Friday, February 5, 2016 ID 1 2/5/16 MINUTES Welcome & Introductions  Everyone introduced themselves and their agency affiliation. Fiscal Updates  Friendly Reminders to our Base Funded Providers › Quarterly Expenditure Report ~ February 15th › Appendix A and Budget (if applicable) for upcoming FY ~ March 15th - Appendix A and Budget packets will be sent to providers on February 10th. If you are running into issues or know of ways to improve these reports, please let us know.  Cost Report for Waiver Transportation Providers › The cost report for waiver transportation providers is due to Ed Franchi on February 19th. If you are required to submit this report and have any questions, please contact Ed (eefranchi@4umgt.com). Steve Nevada  State Budget › There is still a budget impasse; however, the state of Pennsylvania has released monies in regards to County budgets. Franklin and Fulton counties were covering expenses until monies were released. There was a delay in Fulton County for a few providers that were willing to forgo payment. Invoices are now being processed. Thank you to all providers for working together and delivering services!  MH/ID/EI Advisory Board › Per the MH/ID Act of 1966, MH/ID/EI has an Advisory Board for the program. Currently, the Board is looking for potential candidates to fulfill the following vacant Franklin positions: - Community Group (ID) - Community Group (MH) Individuals interested can be a family member of an individual with mental health or intellectual disability, a consumer representative or professional. Previously, if the County contracted with a provider they could not serve as a member on the Board. Due to barriers this rule has since changed. Providers are now able to be members of the Board but must exclude themselves from any discussion regarding their organization. If anyone is interested or knows of anyone who may be interested, please let Steve (sanevada@franklincountypa.gov) or Erin (ednye@franklincountypa.gov) know. A resume is required from those interested in being a member. The Franklin/Fulton Intellectual Disabilities Provider Meeting Friday, February 5, 2016 ID 2 2/5/16 candidate’s information gets reviewed by the Board who then sends the recommendation to the Commissioners. The Commissioners assess then determine if the individual(s) is appointed as a member. If there are no current positions open at the time of interest, the individual(s) will be put on a waiting list and contacted when a position becomes available. The Board has a one page overview to provide an idea of what is expected of all members. The Board meets six (6) times a year: three (3) in Chambersburg and three (3) in McConnellsburg. Marion Rowe  HCQU Trainings › As a reminder, please use the newest referral form. The newest form asks if the individual is over the age of eighteen (18). If you do not have the form electronically, please let Marion (mrowe@franklincountypa.gov) know and she can send the form. Please continue to send all referrals to Marion so she can review them to make sure the requests are clear for the nurses in terms of training needs. Marion will then sign off on the referral and fax to Tammy (HCQU). › If you are coordinating training for staff and something comes up that staff is unable to attend, please contact the HCQU to reschedule the training as they are coming from an hour away. If you would like the HCQU to come to your agency to complete multiple trainings throughout the year, please let them know. They can come on a regularly schedule (monthly) or one time. › Marion sent a request to providers on who is interested in a Medication Error Task Force. The meeting will be individualized by provider. The first one is scheduled to take place in the next week or two. Marion will keep everyone apprised on how the meetings are going.  Unit Utilization › The fiscal year is more than half way through. Providers should be looking at the unit utilization. If you are not slightly above 50% at this point, a discussion is needed at the next quarterly meeting with the Supports Coordinator (SC) on whether there should be a reduction or increase in units. Review the unit utilization spreadsheet in HCSIS. Unit utilization is part of Provider Monitoring. If unit utilization is under 90% providers will receive non-compliance unless there is documentation that prior discussion was held on the reason for the utilization being under.  Enterprise Incident Management (EIM) System › Discussion was held on providers experience with the EIM system. Some concerns of the new system are: - Slow - Getting kicked out of system Franklin/Fulton Intellectual Disabilities Provider Meeting Friday, February 5, 2016 ID 3 2/5/16 - Hard to do a search on a particular incident - Reports are different (as they are custom reports that need created) - Character limitations - Alerts are not being received - Roles upon different systems (HCSIS, LMS, EIM) are an issue Marion has been attending Question & Answer sessions. There are still modifications taking place to the system; expect to see some changes coming soon. Everyone is encouraged to email the Help Desk (ra- pwodpeimassist@pa.gov) and Theresa Toombs (c-ttoombs@pa.gov) of any issues they encounter so they are aware and can address the problem.  Pathways Update › Pathways has narrowed it down to two locations on where to open Pathways in Franklin County. An estimate was received from a contractor on renovations and another is scheduled to come this week. Pathways is waiting on the estimate before moving forward. Pathways has a potential Program Manager. The Program Manager will be able to start training at other Pathways locations soon. Once training is completed, the Program Manager will be able to start working with Franklin County and other providers in the area. Pathways also has a meeting with Diana Steele to discuss possibilities of adding other potential programs to their organization. ID Program Specialists are working on getting letters sent out to individuals that may be interested in the program. There is an initial referral form that needs completed. It will be reviewed by the ID Program Specialists then sent to Pathways. If anyone is receiving questions from individuals or families regarding Pathways, please refer them to Marion (mrowe@franklincountypa.gov), Jane (jcline@franklincountypa.gov) or Lori (llyoung@franklincountypa.gov). Lori Young  March – ID Awareness Month › “What’s Your Story?” is the campaign for ID Awareness Month in March. A meeting will take place next week to discuss what will be done in March for ID awareness. The website for the campaign is: http://publicimagesnetwork.org/2016campaign.  Employment Fair Update › Employment is one of the action steps for the Quality Management Plan. A draft flyer was reviewed during the Provider Meeting. Next week the draft should be approved and sent out electronically. - When: Thursday, May 12, 2016 ~ 9:00 a.m. – 4:00 p.m. - Where: Chambersburg Recreation Center (235 South Third Street) - Employer Event: 9:00 a.m. – 12:00 p.m. Franklin/Fulton Intellectual Disabilities Provider Meeting Friday, February 5, 2016 ID 4 2/5/16 - Community Event: 12:30 p.m. – 4:00 p.m. Registration will take place for businesses at 9:00 a.m. followed by Keynote Speaker, Stacy Kyle from PA Business Leadership then lunch and networking after. Discussion will be held on the benefits to a business of hiring individuals with disabilities and businesses that already hire individuals with a disability. The businesses will stay for the Community Event to do onsite applications and interviews. This is a free event so if you know of any businesses interested in participating, please let Lori know.  Everyday Lives Conference › The Everyday Lives Conference will be held this year September 14th – 16th in Hershey. More information will be sent out at a later date. Jane Cline  IM4Q › Surveys are starting now for Independent Monitoring for Quality (IM4Q). The IM4Q Manual (that was started in 2008) has finally been released. It is mostly for IM4Q monitors; however, there is a section for providers and how they should be using it, as well as a section for Supports Coordinators.  Revalidation › Jane passed out a list of service locations that are not validated; either the site is not open or there is a service attached to the site that is no longer provided. Validation is due by March 24th. Please check your sites. If a site does not exist, there must be an end date in HCSIS. Providers are able to check in HCSIS what validations they have. Round Table/Provider Updates  Kaleidoscope ~ Erin Malcomson & Elizabeth Fox › Kaleidoscope is now providing services in Franklin and Fulton counties. They provide home and community based, respite, companion services, behavior supports and job supports. If anyone is interested in more information or would like to have a presentation of Kaleidoscope done, please contact Erin or Elizabeth. Please refer to their brochure for more information.  Person Directed Supports ~ Tim Morris › PDS has a new home on Warm Springs Road; hoping to see someone move into the location this month.  The ARC ~ Angela Glocke › The ARC has fundraisers coming up: - Walkathon ~ March 19th - Basket Bingo ~ April 17th - Additional fundraisers: Smith’s BBQ and Golf Tournament Franklin/Fulton Intellectual Disabilities Provider Meeting Friday, February 5, 2016 ID 5 2/5/16 - More information will come on these events. Events & Info  Upcoming HCQU Trainings You can submit registration via email to Tammy LaGraffe: › 2/12 ~ Understanding Behavior: Target Symptoms of Mental Health Challenges vs. Challenging Behavior (Office ODP dual diagnosis curriculum, #10 in series) › 3/11 ~ When to Seek Emergency Treatment Next Meeting Date Friday, May 6, 2016 at 10:00 a.m. At the Administrative Annex located at 218 North Second Street Remaining 2016 Meetings August 5th November 4th Minutes by Erin Nye