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Home My WebLink AboutID Provider Meeting Minutes 02-3-17Franklin/Fulton Intellectual Disabilities Provider Meeting Friday, February 3, 2017 ID 1 2/3/17 MEETING MINUTES Welcome & Introductions Everyone introduced themselves and their agency affiliation. Fiscal Updates ∾ FY 15-16 Audits FY 15-16 audits were due December 31, 2016. If your audit is not complete and you have not sent the County a request for an extension, please do so immediately. Audits can be sent as a PDF; hard copies are not needed. If you do not require an audit, please send a letter stating so. ∾ Projections Some providers have been turning projections in regularly while others have not. Projections should be received on a monthly basis. If anyone has any fiscal related questions, please call or email Ashley at (717) 264- 5387 ext. 21366 or almccartney@franklincountypa.gov. ∾ Friendly Reminders to our Base Funded Providers » February 15th: Quarterly Expenditure Report » March 15th: Appendix A for Upcoming Fiscal Year On Behalf of Marion Rowe ∾ Incident Management Marion would like to remind providers to review dashboards to ensure incidents are finalized within thirty (30) days of submission or enter a request for an extension. Also, make sure to link any related reports in EIM. ∾ HCQU: Consumer Trainings Schedule HCQU Consumer Trainings are starting. All trainings will be held at the HSB (425 Franklin Farm Lane) from 4:00 p.m. to 5:00 p.m. The deadline for registering is two (2) days prior to the training. The trainings allow for thirty (30) consumers; this does not count the staff that will be accompanying consumers. Staff does not have to stay for the training if consumers can independently attend the training. You may register by contacting Tammy LaGraffe at (717) 835-2275 or tl@theadvocacyalliance.org. In the email to Tammy, please be sure to include the number of consumers attending. The schedule is as follows: » March 6th – Healthy Habits » April 13th – What to do when I don’t feel well » May 4th – Summer Safety » June 13th – Hygiene Intellectual Disabilities Provider Meeting ID 2 2/3/17 » July 13th – Grief » August 8th – Stranger Danger » September 7th – How to make a friend » October 5th – Healthy Eating » November 7th – Handwashing/Flu Prevention » December 7th – Boundaries – what is mine, what is yours? Please contact Tammy if anyone thinks of any other ideas along the way or if anyone has any questions. Lori Young ∾ Provider Monitoring/Qualification Provider monitoring/qualification is every other year now. Provider qualifications are completed at the same time as provider monitoring. All monitorings are scheduled for 2017. If a provider has not been contacted by Lori, you are not scheduled for monitoring. Those who are not scheduled for monitoring do not have to take any action on the bulletins and announcements from ODP regarding qualifications. If anyone has questions, please contact Lori at (717) 264-5387 ext. 21450 or llyoung@franklincountypa.gov. ∾ Regional Collaborative/Communities of Practice Franklin/Fulton was accepted for the Regional Collaborative initiative. Right now the focus for training is on Supports Coordination Organizations (SCOs). Training will eventually be available for providers. More information will be discussed regarding the LifeCourse planning tool. It is a voluntary tool not mandatory for families to use. It is a tool that supports families and loved ones to help get them an everyday life. If you are not a member of the stakeholders group and are interested, the next meeting is February 21st starting at 9:30 a.m. at the Administrative Annex (218 North Second Street). If you know of families who may be interested in attending, please share this information. Booklets will be provided in intake plackets in the near future; as well as copies will be provided to everyone. Jane Cline ∾ MH/ID/EI Administrator The current MH/ID/EI Administrator, Steve Nevada is now the Assistant County Administrator. MH/ID/EI is in the process of hiring a new Administrator. Proposed Waiver Renewal Discussion AEs are hopeful that everyone has been participating in the webinars the Office of Developmental Programs (ODP) has been providing. Intellectual Disabilities Provider Meeting ID 3 2/3/17 In the spring before the new fiscal year starts, Marion and Jane would like to meet with providers of day services to see what assistance is needed for transitioning to community participation supports and to see how providers plan to meet the goals from ODP. As of January 2018, individuals will need to be out in the community 25% of the time, 50% of the time starting July 2018, then 75% of the time starting January 2019. There are 1,000 Supports Intensity Scale (SIS) that have to be done throughout the state. Jane received a list of ones for Franklin County. There are SIS from each provider that are being redone. With the new changes, one of the requirements is a site cannot be physically attached to a nursing facility. Jane has requested ODP come do a site visit for Menno Haven. Someone will be in contact with Jane or Menno Haven on the date of the visit. All changes are to take place July 1st, 2017. If anyone has any questions or needs assistance from Lori, Marion or Jane, please let them know. Go to My ODP website for questions and answers as well. A document is provided on questions about size limit, employment services, not closing workshops, etc. Nancy Thayer sent a letter through My ODP in regards to services in the facility can maintain the same. Individuals are going to be out in the community more; in a small community like ours, it’s going to be hard. We have to get creative! Round Table/Provider Updates ∾ HCQU ~ Tammy LaGraffe HCQU’s Health Coordinator will be leaving; Jared’s last day will is February 10th. HCQU has hired a new Behavioral Health Coordinator that has behavior and teaching experience. She will begin at the end of February. There will be a little gap as the new person is oriented. The next syllabus will be coming soon. The April date has changed from the 21st to the 28th. The May meeting will be in the back conference room at the Administrative Annex instead of the typical front meeting room. Please let the HCQU know if there is anything they can do for you. There are programs available for staff training. If training would be helpful for your staff or consumers, please contact the HCQU. ∾ Keystone Human Services ~ Heather McCoy Heather McCoy is the interim Director for KHS as Bridget Pugh is now the Director of Investigations. Interviews are being done to fill Bridget’s old position; which will be titled the Regional Director. Once the position is filled, providers will be notified. ∾ Menno Haven ~ Vicki Krenitsky Intellectual Disabilities Provider Meeting ID 4 2/3/17 Campus names have changed. Penn Hall is Chambers Point where ElderDay is located. It is no longer called the Penn Hall campus. Transition is taking place at Menno Haven. Vicki will be retiring in April. Katie Ackerman has been working with Vicki for the past month in transitioning. All emails/notifications Vicki sees, she will send to Katie so she is in the loop. ∾ Service Access & Management – Shanna Golden Lauren Dolly is a new Supports Coordinator at SAM. She is taking over for Justine. If you have not received her contact information, please contact Shanna. ∾ NHS ~ Renee Mailloux Renee is the new director for NHS IDD services. Tracy Whitfield is the new Administrator. Tracy has worked for the agency for a year and has a lot of experience in residential. Brandi Carbaugh has been the acting Administrator and will be returning to her position in the Day and Supported Employment Programs. These services will be expanding. ∾ New Light, Inc. ~ Bonnie Miller New Light will no longer be in Franklin County effective this month. PA Mentor will be taking over the New Light home. PA Mentor currently has LifeSharing in Franklin County. This will be their first residential 6400 home in Franklin County. Bonnie will be starting her own agency titled Tender Hearted Services. She will be providing Home and Community Habilitation Services. Events & Info ∾ Upcoming HCQU Trainings Registration can be submitted via email to Tammy LaGraffe: » 2/10 ~ Everyday Lives and Recovery: The Role of Everyday Lives and Recovery (Official ODP dual diagnosis curriculum, #15 in series) » 3/10 ~ Dementia Next Meeting Date Friday, May 5, 2017 at 10:00 a.m. at the Administrative Annex – 218 North Second Street 2017 Meeting Dates August 4th November 3rd Minutes by Erin Nye