HomeMy WebLinkAboutConstitution and By-Laws CONSTITUTION AND BY-LAWS
s
OF THE
GREATER CHAMBERSBURG 21ST CENTURY PARTNERSHIP, INC.
ARTICLE I
PREAMBLE
The Greater Chambersburg 21St Century Partnership Inc. is organized to address
regional planning concerns.
ARTICLE II
NAME
The Corporation shall be known as the "Greater Chambersburg 21St Century
Partnership Inc."
ARTICLE III
• PURPOSE
This corporation is formed for the purpose of considering and discussing
questions and subjects pertaining to the best methods for the improvement of the
Greater Chambersburg Area and the promotion of mutual cooperation among the
various elements of the private and public sectors. This Corporation shall serve
in an advisory capacity and offer its recommendations to the leadership and/or
governing bodies of the Greater Chambersburg Area.
ARTICLE IV
MEMBERSHIP
Section 1.
Membership shall consist of representatives from the private and public sectors,
which number shall be determined as necessary, and an independent
chairperson. Each member shall be eligible to vote at each meeting. Voting
members shall be provided by the following organizations: Joint Townships; the
Borough of Chambersburg (2 members); the Townships of Guilford, Hamilton
and St. Thomas; The Chambersburg Chamber of Commerce (2 members); the
Franklin County Builders Association; the Chambersburg Area United Churches;
• the Franklin County Farmer's Association; Summit Health; Downtown
Chambersburg, Inc.; Franklin County Reuse Committee; Franklin — Fulton
• County Banker's Association; CADC; CCIA; LIDA; Franklin County Housing
Authority; United Way; Penn-Mar Association of Realtors; Franklin County
Commissioners; Chambersburg Area School District.
Section 3.
New members of the board may be nominated by any existing member of the
Board; membership will be decided by a majority vote at a regular board meeting.
ARTICLE V
OFFICERS
Section 1.
The Officers of the Board shall consist of a (1) Chairman independently selected
by the Board; (2) two Vice-Chairmen, one each from the public and private
sector; (3) Secretary; (4) Treasurer. The Secretary and Treasurer shall keep all
records accurate and current at all times and be subject to an annual audit.
Section 2.
• The term of service for the Chairman shall be two years. The term of service for
the Vice-Chairmen shall be two years. Secretary and Treasurer shall be for one
year. The Chairman shall begin his term of service on a different year than the
Vice-Chairmen, so that the Chairman and Vice Chairmen never all leave office at
the same time. The term of office shall begin on the first Monday of January of
each year.
Section 3.
The Officers of the Board shall be elected in November of the year prior to their
term beginning the first Monday of January. In the event that a Board member is
unable to attend the November meeting at which time Officers of the Board are
elected, a proxy vote will be accepted by the Chairman.
ARTICLE VI
DUTIES OF OFFICERS
Section 1.
The Chairman shall call all regular meetings, preside at all meetings, appoint all
committees and be an ex-officio member of each and perform all other duties
generally incumbent on a Chairman.
Section 2.
•
The two Vice—Chairman shall preside at meetings in the absence of the
Chairman and perform such other duties as assigned. In the event the Chairman
is unable to attend a scheduled meeting, the Chairman shall designate which
Vice-Chairman is to preside in his absence.
Section 3.
It shall be the duty of the Secretary to keep records of the membership, record
the attendance at meetings, record and preserve the minutes of such meetings,
and perform all other duties that the Chairman may require.
Section 4.
The Treasurer of the Board shall receive and collect all monies due the Board
and shall deposit same in a bank in the name of the Board and pay out same on
approved orders.
Section 5.
The Board may or may not require that the Treasurer be bonded, and if bonded,
• it shall be at the expense of the Board.
ARTICLE VII
SUCCESSION IN OFFICE
Section 1.
In case the Chairman should for any reason be unable to perform the duties of
his office, the co-Vice-Chairman as the Chairman may designate or as the full
Board may appoint shall serve in his stead until the Chairman is again able to
serve.
Section 2.
In case the Secretary or the Treasurer becomes incapacitated to perform the
duties of the office or to direct them to be done, then the Chairman with the
approval of the Board shall appoint someone with full authority to serve until such
time as the Secretary or the Treasurer is again able to perform the duties.
Section 3.
• The Officers shall not serve more than six (6) years consecutively.
• Section 4.
If any time a member of the Board perceives that an officer is not performing his
duties, the matter shall immediately be brought to the attention of the Board for
discussion and action. An officer may be removed for cause upon majority vote
of the body at any meeting where a quorum of all members of the Board are
present.
ARTICLE VIII
COMMITTEES
Section 1.
The Chairman shall appoint the following standing committees:
Nominating Committee
Auditing Committee
Budget Committee
Each committee shall consist of individuals selected by the Chairman. The
Chairman shall also appoint special committees for specific purposes as
occasion may require.
• Section 2.
The Nominations Committee shall present to the Board the names of persons
who are suitable and eligible to serve as Officers of the Board. Other nominations
may be offered from the Board.
Section 3.
The Auditing Committee shall be appointed to audit the accounts of the
Treasurer. This committee shall make its report annually to this Board and may
make recommendations to better serve the Board.
ARTICLE IX
FUNDING
Section 1 .
It is the intention of this Board to become financially independent. Attempts will
be made to secure independent funding for this organization.
•
• Section 2.
The Budget Committee shall be responsible for formulation of an annual budget.
The budget shall be presented and approved each year at the November
meeting.
Section 3.
As part of the annual budget process, attempts will be made to identify and
approve potential funding sources. Any funds becoming available during the
course of the years not approved as part of an annual budget will be brought
before the Board for its review.
ARTICLE X
MEETINGS
Section 1 .
Monthly meetings shall be held at a time and place within the Greater
Chambersburg Area as shall be determined by the Board. The format of each
meeting shall follow Roberts Rules of Order. Other meetings of the Board may be
• held at the call of the Chairman.
Section 2.
A quorum to conduct business and take action shall be a majority of members.
Once established, a quorum shall remain throughout the meeting. A simple
majority of those members present shall control the outcome of all votes unless a
different standard is set forth in these By-Laws.
Section 3.
If a Board member is unable to attend any scheduled meeting notification must
be given directly to the Chairman or his designee in order to be excused. If a
Board member has three unexcused absences in any one year it is expected that
the Board member will promptly submit his resignation to the Chairman. In the
alternative, the Board shall have the option of voting upon such a member's
dismissal from the Board for three unexcused absences in one year and
requesting a replacement from said organization represented.
• ARTICLE XI
AMENDMENTS
This constitution and By-Laws may be repealed, altered or amended in whole or
in part by the Board. In order for a vote to be taken on any such amendment to
the Constitution and By-Laws, two-thirds of all members of the Board must be
present and a simple majority of those present will then control. Any proposed
amendments to the Constitution and By-Laws must be submitted to the members
of the Board of ten (10) days prior to the meeting at which the vote is to be taken
on the proposed amendments.
ARTICLE XII
ADOPTION
These By-Laws approved and adopted by a majority vote of members on
Secretary Eugene Ga an
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