HomeMy WebLinkAbout5-16-18 Minutes
Franklin County Commissioners COMMISSIONERS
Human Services Administrator’s Office David S. Keller, Chairman
Human Services Building Robert L. Thomas
425 Franklin Farm Lane Robert G. Ziobrowski
Chambersburg, PA 17202
www.franklincountypa.gov
Hearing Impaired Number: (717) 264-8474
Stacie Horvath
Telephone: (717) 261-3893 Human Services Administrator
FAX: (717) 261-0999 smhorvath@franklincountypa.gov
Franklin County Human Services Block Grant
External/Committee Meeting
May 16, 2018
3:00 p.m. – 5:00 p.m.
(Administration Annex, 218 N. Second Street, Chambersburg)
Attendance:
Voting Staff Staff Public
Committee
Anne Larew Stacie Horvath Doug Amsley Alicia Kanelopoulos
Kim Wertz Christy Briggs April Brown John Patterson
Amy Hicks Traci Kline Missy Reisinger
Karen Johnston Stacy Rowe Cori Seilhamer
Ann Spottswood Lori Young Ashley Yinger
Glenda Helman Julie Dovey (Fulton HS)
Welcome/Introductions
Approval of the 4/16/18 Minutes
Anne Larew motioned to approve
Kim Wertz seconded the motion
All approved
Fiscal
Stacy Rowe reviewed the Human Services Block Grant Summary FY 2017-2018 and Human
Services Block Grant FY 2017-2018 Approved Redistribution of Funds – FY 2016-2017 Carry-
Over
o Year to date through March. Projecting for the end of this Fiscal Year there will be $202,341 to
carry over to FY 2018-2019.
o The next meeting date, August 20, 2018, there will be a discussion about the Proposal
Frequency for carry-over funding. There will be a vote of where the FY17-18 funds will be
directed. It will then be presented to the state.
o Human Services Development Fund (HSDF) is projecting $9,346 over budget. Will need to get
feedback and a vote from the committee on funding the overage with available funds from other
areas, for FY 17-18.
o The funds redistributed for the Data Warehouse Development Plan is $58,508. Depending on
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where the project is, out of the $58,508, they are unable to spend $17,567.81 by June30. With
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this being FY 17-18 funds, the total amount needs to be spent by June 30 or the money will
need to be sent back to the state.
Drug & Alcohol has a proposal for the remaining $17,567.81 for the ASAM (American
Society of Addiction Medicine) Training. The total amount would be $12,904.
Drug & Alcohol has a second proposal in the amount of $5,000 for the Medication Lock
Boxes. The Medication Lock Boxes hold medications that are issued out to the community
so individuals can safe guard their medications.
Approval to Cover the HSDF Overage of $10,000
Karen Johnston motioned to approve
Kim Wertz seconded the motion.
All Approved
Approval of the 2 (two) Drug & Alcohol Proposals
Anne Larew motioned to approve
Amy Hicks seconded the motion
All Approved
“Block Grant Vote Request”
On May 22, 2018, April Brown sent out a vote request, via email:
At our last block grant advisory committee meeting, a vote was cast to re-allocate remaining FY16/17
funds in the amount of $17,904 to Drug/Alcohol to fund the following services/purchases by 6/30/18:
-ASAM Training: $12,904
-Medication Lock Boxes: $5,000
*Total of $17,904
Since the meeting, we reached out to the vendor/manufacturer of the medication lock boxes and were
made aware that due to back-ordering and manufacturing delays, they would not be able to receive them
by 6/30/18 which jeopardizes expending the funding for the medication lock boxes
by 6/30/18. Drug/Alcohol is requesting that the committee vote to approve/deny the following
expenditure plan (as we have seen an increase in the costs of the ASAM Training as well as increased
need for Vivitrol and Outpatient Treatment services) since we last met.
-ASAM Training: $13,179
-Vivitrol: $3,900
-Outpatient Treatment: $825
*Total of $17,904
Approval of the Block Grant Vote Request
All voting members approved the request
Report out from the Bylaws Committee held on 4/27/18 and 5/8/18 and discussion of
seated members current terms and term end dates ( handouts/minutes)
The primary reason for this meeting is to review and discuss the Categoricals.
There are 12 (twelve) voting members to the new Bylaws.
There are 7 (seven) component categories that will have voting memberships when talking about
phases and memberships:
o Mental Health
o Intellectual Developmental Disabilities
o Early Intervention
o Drug and Alcohol
o Human Services Development Fund
o Homeless Assistance
o Aging
Other 5 (five) voting Members
o 3 Consumer Representatives
o 1 Criminal Justice Advocate
o 1 Education Advocate
o 1 Faith Based Advocate
o 1 At-Large
Staff members will be at the Human Services Block Grant Meetings but they will not be voting
members.
Stacie Horvath is working on a form that will go out to anyone that is interested in becoming a
Block Grant Member. This form will be County approved. Stacie will compile the list of interested
individuals to present to the Commissioner’s. The Commissioner’s will have the final approval of
who will serve on the Committee.
Terms begin and expire for the 5 (five) existing members
o Term ending June 30, 2018 will be the following existing Committee Members:
1. Karen Johnston
2. Megan Shreve
The Committee will submit 2 (two) new committee names to the Commissioners for their approval to
the Human Services Block Grant Board. Their term will begin July 1, 2018 through June 30, 2020.
o Term ending June 30, 2019 will be the following existing Committee Members:
1. Kim Wertz
2. Amy Hicks
3. Anne Spottswood
The Committee will submit 3 (three) new committee names to the Commissioners for their approval to
the Human Services Block Grant Board. Their term will begin July 1, 2019 through June 30, 2021.
o Term ending June 30, 2020 will be the following 2 (two) existing Committee Members:
1. Anne Larew
2. Sheldon Schwartz
The Committee will submit 2 (two) new Committee Member names to the Commissioners for approval
to the HSBG Board. Their term will begin July 1, 2020 through June 30, 2022.
o
Term ending June 30, 2021. The 7 (seven) Committee Member positions will represent:
1. 3 Consumer Representatives
2. 1 Criminal Justice Advocate
3. 1 Education Advocate
4. 1 Faith Based Advocate
5. 1 Housing Advocate
The Committee will submit 7 (seven) new Committee Member names to the Commissioners for
approval to the HSBG Board. Their term will begin July 1, 2021 through June 30, 2023.
Discussion of the formation of the orientation and onboarding Committee Members
The Block Grant Subcommittee New Group-Orientation and Training scheduled for May 18, 2018 was
rescheduled for May 25, 2018.
This meeting is too talk about what you as a committee member did not get as coming into the Block
Grant and what would be beneficial for the new members coming in. The meeting is not just for future
committee members but orientation for everyone in the group.
There will be a discussion of what should/will be on the Committee Member’s Interest Form.
The following names have expressed interest in attending the meeting: Stacie Horvath, Sheldon
Schwartz, Kim Wertz, April Brown. Amy Hicks, Anne Larew, Karen Johnston and Missy Reisinger.
Discuss the FY 18-19 Grant (Handout)
Public Notice
o Initial Public First Draft Plan Meeting, May 16, 2018 at 2:30 p.m. (today’s meeting)
o Second Public Draft Plan Meeting, May 29, 2018 at 9:30 a.m.
o Final Approval of the Draft Plan May 31 at 9:30 a.m.
Review the FY18-19 Submission
Review Timeline
o Anne Larew recommended acronyms be defined.
o When discussing Cross Collaboration on page 6 (six) of the Franklin County Human Services Plan,
Stacy Yurko and Ashley Yinger stated that section could use some additional work. Stacy has
volunteered to provide additional detail to add to the Cross Collaboration, Housing section. Stacy
will have that to Glenda Helman by Wednesday, May 23, 2018.
Fulton County
Since the passing of Jean Snyder, the former Fulton County’s Administrator, the Fulton County
Commissioners have designated the Human Services Administration to the Fulton County Family
Partnership. Julie Dovey is 1 (one) of the directors at Fulton County Family Partnership.
This year’s Block Grant application will look very similar to last year’s application.
Review the FY 17-18 PowerPoint Presentation which was presented to the Commissioners
In discussing the PowerPoint Presentation for the Board of County Commissioners it was recommended
that a Summary of the reallocated funds be included. Stacy Rowe will have this information for
presentation.
The addition of a Moving Forward slide talking about the work the By-Laws Committee and adoption of
the By-Laws and the formation of the new Orientation and Training Committee.
It was also noted that Jean Snyder from Fulton County passed away last fall and that she should be
remembered in the presentation. Julia Dovey will provide a picture and a write-up for Jean.
Discussion of the Human Services Data Warehouse
The Data Warehouse is not part of the Human Services Block Grant base funding. It is only funded by
the Human Services Block Grant if carryover funds are available. There will be a discussion of the
carryover funds at the next meeting on August 20, 2018.
The Human Services Data Warehouse is not fully funded by the Block Grant but also comes out of
Medicaid funds.
Status Update:
o All vendors have been contacted of the multiple different data systems.
o All systems have been tested by internal staff.
o The Office of Aging will not give their data and are working with the vendor for Children & Youth
to insure the data received is accurate information.
o The vendor that will do the uploaded transfer and the cleaning of the data met with them in May and
expect to have their first and second deliverable by the end of the year.
o The reason for the delay with the contract related to insurance policy issues.
o All of the information is ready to be uploaded into the Data Warehouse.
Public Comment
John Patterson expressed the question; does the planned closing of the Keystone Psychiatric
Rehabilitation Center affect Block Grant funds? Might those funds be available to other providers?
Staff stated that some providers have come in with larger budgets this year and the funds may be needed
to address those budgetary needs prior to being available to additional providers.
There is a Mental Health Association (MHA) Helpline, through the Community Support Program. They
are available 7 (seven) days a week from 5:00 p.m. until 10:00 p.m.
Next Meeting: Monday, August 20, 2018 from 2:30 to 4:30 at the Human Services Building