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HomeMy WebLinkAbout2019-01-17 Commissioner MinutesTH U RSDAY, JAN UARY 17, 2019 The Franklin County Commissioners met Thursday, January 17, 2019, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. Chairman Keller said that there are two board actions added to the agenda and there is a need for an executive session following the fiscal report to review real estate matters and a personnel matter. He asked for approval to amend the agenda. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the January 7, 2019, January 8, 2019 and January 10, 2019 meeting. The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Blair County Senior Services to assist the Franklin County Aging Office with Service Coordination for the Aging Waiver program while new staff members and a supervisor are trained. Service Coordination does care planning for individuals who are MA funded and receiving services in the community. This contract is for the period of January 2, 2019 through January 1, 2021 unless terminated by either party with thirty (30 days) written notice to the other party. Franklin County will invoice Department of Human Services for $75.12 per hour for their time and then pay Blair County Senior Services at $35.00 per hour. The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Settlement Statement, Agreement of Sale, Deed of Easement and Temporary Easement for Construction between the County of Franklin and Edward G. Simmons and Sherry M. Simmons for land acquisition for the replacement of Bridge 121, at a cost of $704.50. The Board reviewed additional Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Settlement Statement, Agreement of Sale, Deed of Easement and Temporary Easement for Construction between the County of Franklin and Theodore A. Brant and Tona L. Brant for land acquisition for the replacement of Bridge 121, at a cost of $1,312.00. The Board reviewed Courts matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Kristen Hamilton to provide legal services for juveniles involved in the delinquency process to ensure juveniles are adequately represented during case processing at a cost not to exceed $60,000.00, for the period of January 1, 2019 through December 31, 2019. Continued on page 2 The Board reviewed Day Reporting Center matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Recipient Agreement between the County of Franklin and South Central Community Action Programs to provide coordination of the Franklin Together Reentry Coalition which supports the community's efforts in offender re-entry. This agreement is at a cost of $150,568.00 for the period of January 1, 2019 through December 31, 2021. The Board reviewed Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and PA Department of Community and Economic Development to provide funds from the Emergency Solutions Grant to be used to cover Street Outreach, Emergency Shelter, Rapid Rehousing, Homelessness Prevention, HMIS and Administration. This grant is for the amount of $279,972.00 for the period of November 30, 2018 through May 30, 2020. The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Conococheague Institute for the Study of Cultural Heritage to award $36,551.00 from the Franklin County Tourism and Quality of Life Enhancement Grant, utilizing the Marcellus Shale funds. Grant funds will be used to enhance walking trails and construct structural repairs for the Davis -Chambers house, for the period of January 17, 2019 through December 31, 2019. The Board reviewed additional Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the for the Chairman of the Board to execute the Certification of County Funds for 2019 Program Year for total funds in the amount of $150,000.00 for purchasing agricultural conservation easements. The Board reviewed additional Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the first amendment to the 2017 Franklin County Tourism and Quality of Life Enhancement Grant between the County of Franklin and Healthy Franklin County for the walking and running routes project. This amendment is to extend the original agreement to December 31, 2019. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved Resolution #2019- 02 for the purpose of declaring need for an emergency repair of a facility sewer line at 340 North Second Street, Chambersburg. This approval will also include approving the quote with Chamberlin & Wingert for the repair of the sewer line at a cost of $5,525. Quotes were requested and this was the lowest qualified quote. The Board reviewed Risk Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from Autoclear for repair of the x-ray machine at the Administration Annex at a cost of $2,800.00. This repair will replace the diode interface board. In accordance with PA Acts 14, 67, 68 and 127 notifications, Dennis E. Black Engineering, Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES permit application being applied by Willow Creek, LLC for discharges of stormwater associated with 11 lot single family residential subdivision activity on property located in Hamilton Township. Continued on page 3 Teresa Beckner, Fiscal Director, met with the Board to review the 2018 expense and revenue budget performance through November, 2018. Ms. Beckner advised that some areas exceeded their expense budget, representing 11/12th or 91.7% through November. She continued that the noteworthy variances are in the same areas she's mentioned in the previous months. As the year has progressed, certain reasons for variances have fallen off. These include the impact of county contributions to employee HSA accounts as well as large outlays for capital or less frequent purchases. She said general fund expenses are at 84.3% of budgeted expenses through November. That compares to 85.9% through November 2017. Ms. Beckner said revenues are 95.6% collected of general fund revenue budget, slightly behind November of last year at 96.9%. Ms. Beckner reported that the largest share of the county's 2018 general fund revenue budget comes from property taxes, representing the largest share of the county's 2018 General Fund revenue reflect collections through November of 95.3% of what was billed. That's more than 2017, which was 94.9%. She continued that the five- year average from 2013 through 2017 is 94.8% collected through November. Total property taxes billed for 2018 for both general purposes and debt service were slightly over $38.8 million. So the 95.3% collected totals slightly more than $38.5 million. For 2018, one mill of taxes assessed brings in $1,464,665, an increase of .9% or $12,538 over 2017. The five-year average growth in the value of a mill is 1.2%. The 2019 budget reflects growth of approximately 1.6%. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 10:20 a.m. this date for the purpose to review real estate and personnel matters. No action was required after the executive session. The Board reconvened into regular session at 11:18 a.m. The Board reviewed an appointment to the Franklin County Housing Authority Board. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to appoint Hugh Davis to fill an unexpired term through May 31, 2019 and appoint for a new term of May 30, 2019 through May 31, 2024. This is a revision to action taken on January 7, 2019. The meeting was adjourned at 11:19 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS David S. Keller, Chairman Robert L. Thomas Robert G. Ziobrowski