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HomeMy WebLinkAbout2019-06-13 Commissioner Minutes THURSDAY, JUNE 13, 2019 The Franklin County Commissioners met Thursday, June 13, 2019, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. Dave Secor, Treasurer, provided public comment and wanted to bring an issue to the Commissioners attention involving the resolution that was passed in 2017 regarding Hotel Tax. He explained that he is having an issue with Baymont Hotel on Wayne Avenue, Chambersburg that used to be Fairfield Inn. As of now they are behind seven months and in excess of $14,000 in hotel tax funds. He continued that he has used his funds on two occasions to file civil suit but he will not use his funds anymore. According to the resolution the County is to pay for filing civil suits. He also talked to the District Attorney about charging Baymont for theft but according to the District Attorney this is civil restitution which he does not prosecute. Mr. Secor also could call the FBI because these funds are being collected here and being sent to their accountant in New Jersey so there could be money laundering taking place. He said another problem that needs corrected is the resolution in 2017 replaced the resolution in 2001 and it fails to broach the exemptions of payment of taxes. He received information from the solicitor that as a th 4 class county we can exclude federal officials but not state or local officials. This needs clarified for all hotels in our area since there are hotels excluding buses full of doing semi-annual audits of the larger hotels. His second deputy will be participating in the audits as well. He would like this clarified and have the resolution explain what the exemptions are. Chairman Keller responded that he would like a meeting set up to include himself, Ms. Gray, the county solicitor, the Treasurer solicitor, and the Treasurer to discuss this further. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the June 4, 2019 and June 6, 2019 meeting. The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the supplemental appropriation in the amount of $81,563.00 to increase the budget for additional Aging Block Grant funds received during the initial relinquishment/request period to cover increased consumer and operating costs. The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Information Age Technologies, Inc. to provide Co-Pilot software and hardware to Chambersburg, Waynesboro and Greencastle Senior Activity Centers at a cost of $29,265.00 for the period of September 5, 2018 through December 31, 2021. Consumers will enter their daily activities including meals, exercise and socialization using the provided touch screen devices. Co-Pilot will allow the ability to compile and utilize this captured data as well as decrease data entry times for our Senior Center Coordinators. Continued on page 2 The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the amendment to Ground Lease (dated February 26, 1998) between the County of Franklin and Commonwealth Realty VI, LTD, William G. Sesler and Gregory Sesler for lease of 2.64 acres of real estate located at 679 Franklin Farm Lane, Chambersburg which operated as the Chambersburg State Police Substation. This amendment is for the Lessee to surrender possession of the premises to the County, because the Chambersburg State Police Substation moved to a new location. The County agrees to pay Lessee the amount of $146,358.00 as per the original agreement terms. The Board reviewed additional Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from Dennis E. Black Engineering, Inc. to provide engineering services for proposed subdivision/land development projects for the Franklin County Courthouse and Annex sites. The original cost of $95,000.00 will increase to $160,000.00 due to unforeseen conditions at the site. The Board reviewed additional Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #5 from Lycoming Supply, Inc. for the Franklin County Judicial Center Building Demolition project to include extra asbestos containing material costs consisting of mobilization in the amount of $500.00; abatement in the amount of $950.00 and transportation/disposal in the amount of $350.00 for a total change order amount of $1,800.00. The total contract sum will change to $1,282,133.00. The Board reviewed additional Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Post- inspection Escrow Agreement between the County of Franklin and Commonwealth Realty VI., LTD to conduct an inspection of the building on Franklin Farm Lane. After th satisfactory conclusion of the June 11 inspection the Lessee intends to sign the Bill of Sale in favor of the County acquiring the building. On or before June 30, 2019 the County as Transferee shall pay the Lessee as Transferor $146,358.00 plus $3,132.60 in prepaid real estate reimbursements for a total of $149,490.60. The Board reviewed Coroner matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $50,000.00 to request additional budget related to county procedures and policies in relation to the spending of discretionary escrowed funds. The Board reviewed Grant Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the grant application to PA Department of Community and Economic Development (DCED) for the Emergency Solutions Grant Funding to be used by sub-recipients to provide the following services to homeless and at risk of homelessness individuals in Franklin County: SCCAP is requesting $181,068 for Rapid Rehousing, Emergency Shelter Essential Services, Homeless Prevention, HMIS, and Administration; Waynesburg Community Human Services is requesting $157,351 for Rapid Rehousing, Homeless Prevention, HMIS, and Administration; Maranatha is requesting $227,011 for Rapid Rehousing, Street Outreach, Homeless Prevention, HMIS and Administration. The total request is for $565,430. Continued on page 3 The Board reviewed Human Services Administration matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Rhodes Grove Camp and Conference Center to rent the facility for Human Services Training Day on October 16, 2019. Rhodes Grove will provide breakfast, lunch and snacks during the course of the day for 150 people, at a cost of $3,225.00. All expenses are paid by Human Services Block Grant. The Board reviewed Reentry Service Center matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Keystone Health to provide mental health services for Intensive Reentry Case Management (IRCM) participants to extend the agreement signed on January 31, 2019 through December 31, 2019 at no additional cost to the County. The Board reviewed Tax Claim Bureau matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the approval to accept a bid on the repository sale list made by Crystal Barnhart in the amount of $100.00 each, to purchase a mobile home located on lot #4 on Black Gap Road. These properties were not purchased at the Judicial sale. The Board reviewed Veteran Affairs matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract amendment to the contract signed on June 8, 2018 between the County of Franklin and Nolan-Carlson Canine, LLC to increase the maximum encumbrance to $29,040.00 for the dog training services for the Operation Save-A-Vet, Save-A-Pet. All costs are covered by the State grant and the VA Outreach Fund. All other terms and conditions of the original agreement will remain in full force and effect. In accordance with PA Act notifications, Gish Logging, Inc. notified the County of a Pennsylvania Department of Environmental Protection Air Quality Operating Permit and Plan Approval Renewal Application being applied to allow the use of biofuel in its boiler and the extension of the plan approval no. 28-03026B on property located in Fort Loudon, PA. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved Ordinance #2019-01 authorizing the exercise of eminent domain he Pennsylvania County Code, 16 P.S. § 2603. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 9:50 a.m. this date for the purpose to review real estate matters. The Board reconvened into regular session at 10:13 a.m. No action was required after the executive session. Continued on page 4 The meeting was adjourned at 10:14 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ Robert L. Thomas ____________________________________ Robert G. Ziobrowski