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HomeMy WebLinkAbout2019-07-18 Commissioner Minutes THURSDAY, JULY 18, 2019 The Franklin County Commissioners met Thursday, July 18, 2019, with the following members present: David S. Keller and Robert L. Thomas. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. Chairman Keller announced that Commissioner Ziobrowski will not be in attendance today. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the minutes of the July 9, 2019 and July 11, 2019 meeting. Chairman Keller asked Carrie Gray, County Administrator, to provide more meeting. Ms. Gray explained that action item #4 w process for possible sale of a 0.84 acre parcel on Franklin Farm Lane for a purchase price of $625,000. By signing this the Board is agreeing to enter into the process of having a sales agreement in the future. Ms. Gray explained board action #5 is a Chambersburg that is part of the land development plan approval process of the courthouse project. John Hart, Project Manager, explained that Ms. Gray and the County Solicitor worked on the agreement in his absence with the Borough to put in a storm water discharge pipe to take care of site water and water under the basement at the courthouse project. There are two pipes involved and the Borough is paying for all costs for permitting, engineering, putting out the bid and receiving bids. We are paying for the costs of the installation of a new pipe that will go through Rosedale parking lot. Mr. Hart continued that there are some unknowns and the cost is estimated high but there is no guarantee it will be that price. Our costs are estimated at $111,000. Bill Kick from HRG, Inc. explained the path of the in horrendous condition. Dennis E. Black Engineering recommended that the Borough replace the system. Since it would be a substantial job, a partnering scenario between the Borough and the County was suggested. Mr. Hart and Mr. Kick provided more information on the duct banks that were found, the path of the pipes and sump pumps that are needed to complete the project. Mr. Kick is going to recommend to the Borough to do more investigation since there are still some unknowns including existing utilities that are in the street that need to be located. Chairman Keller asked if there are any concerns about our timelines or budget. Mr. Hart responded that this project will not occur for another year but he is moving ahead with construction and coordinating this project. Chairman Keller said this needs to be done and he feels good that HRG and Dennis Black have the experience. He has a high level of confidence in them and we should move forward. Ms. Gray explained the third item that was added is a contract with Nancy Deering Mock to provide facilitation and drafting assistance with the CJAB Strategic plan, which we have a history of doing every four years. Continued on page 2 The Board reviewed Adult Probation matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Grant-In-Aid Continuing Program Application to the Pennsylvania Board of Probation and Parole for the Improvement of Adult Probation Services, requesting an amount of $1,557,006.00 for fiscal year 2019-2020. This program is to help fund Probation Officer salaries. The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Elaine Foreman to provide one painting and instruction session for the Area Agency on Aging Center Without Walls program on July 23, 2019 for no more than 25 sixty and older individuals. This agreement is at a cost of $250.00 and the contractor will provide the 16 x 20 canvas, paints, brushes, table cloths and instruction. 66.6% of the costs will be covered by the PA Department of Aging Block Grant and the remaining 33.3% will be covered by The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute an addendum to the lease between the County of Franklin and Chambersburg Lodge No. 600 Benevolent and Protective Order of Elks dated October 23, 2019. This addendum is to extend the time period an additional thirty days from the first addendum extension of July 20, 2019. The new extension date will be August 19, 2019. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed additional Commissioners Office matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the Non-Binding Letter of Intent from Lew Brill Real Estate, LLC for TH Minit Markets, LLC to commence the negotiation of a definitive purchase and sale agreement regarding the purchase of .84 acres located at Franklin Farm Lane, Chambersburg for $625,000.00. This letter does not create a binding legal obligation on the part of Seller or Purchaser and does not constitute an offer, a contract or an agreement but has been prepared and executed to serve as an aide in preparation and negotiation of the Purchase Agreement. The Board reviewed additional Commissioners Office matters. On a motion by Agreement Related to Water Discharge Management between the Borough of Chambersburg and the County of Franklin for the construction of the new County courthouse and other facilities on the property. The Board reviewed Grants matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Supplemental Appropriation in grant. The grant will pay for a contracted Recovery Liaison position who will be housed funding for training of local medical professionals and EMS agencies on substance-related programs. The Board reviewed Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the agreement between the County of Franklin and Nancy Deering Mock to provide consulting services for the CJAB Strategic Planning Process at a cost of $5,000.00, for the period of July 1, 2019 through December 31, 2019. The consultant will analyze the CJAB Strategic Planning Surveys and Self-Evaluation questionnaires for presentation at the Strategic Planning retreat in September, as well as, assist with developing committee action plans. Continued on page 3 The Board reviewed Human Services Administration matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the updated contract listing for all contracts and addendums for January 2019 through June 2019. Contract listing is maintained for proper accounting of all contacts to include vendor name and address, type(s) of service provided and rate(s) charged for services. The Board reviewed ITS matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the quote from Guardian Network Solutions to add 200 additional user licenses to the new BitDefender Antivirus solution at a cost of $6,166.00. The additional licenses will be used for additional servers and end-user machines not included in the original contract. The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the service agreement between the County of Franklin and Prebish Consulting Service, LLC to provide PREA auditing services at a cost of $3,500.00 for the period of June 6, 2019 through June 6, 2020. This audit is mandatory per the State and will consist of the following: Comprehensive audit, pre- audit, onsite audit, and post audit reporting. An audit is required by law to be complete every three (3) years. The Board reviewed additional Jail matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Waste Connection, Inc. to provide 5 pickups per week of trash removal at the Jail for a monthly cost of $604.00 for a total cost of $14,496.00 for the period of January 1, 2019 through December 31, 2020. Request for quotes were requested and this was the lowest qualified quote received. The Board reviewed Risk Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Mutual Nondisclosure Agreement between the County of Franklin and AllCom Global Services, Inc. The County's security team, through a selection process, has identified AllCom Global as the best fit for our future security integration needs. In order to prepare a proposal to encompass assessment, system design, installation, implementation, and service; it is necessary to share architectural drawings and existing system structure with AllCom. AllCom will be sharing proprietary and intellectual information with the County through the preparation process. The Mutual Non-Disclosure Agreement allows both the County and AllCom to share security related information for the development of the proposal for services. The County Solicitor reviewed the agreement and has no concerns with sharing the information, under the NDA. The Board reviewed Tax Claim Bureau matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved to accept a bid on the repository sale list made by Clifford Pine in the amount of $100.00 to purchase a mobile home in Mercersburg. This property was not purchased at the Judicial sale. Teresa Beckner, Fiscal Director, met with the Board to review the 2019 expense and revenue budget performance through May 2019. Ms. Beckner advised that there are a few areas that exceed their expense budget through May. She mentioned a few of the variances. She continued that general fund expenses are at 41.9% of budgeted expenses, compared to 38.4% in May 2018. Ms. Beckner said revenues are 87.3% collected of general fund revenue budget compared to 75.7% for 2018. Ms. Beckner reported that property taxes for 2019 were billed in March and collections began later in the month. Through June, we collected $38.8 million of the $43.4 million billed. For Continued on page 4 2019, the face amount of taxes billed for both general purposes and debt service total $43.4 million. The value of a mill grew by 1.9% from 2018 to 2019, with one mill of taxes resulting in $1,492,011 in 2019. The growth in dollars is $27,346 per mill. For the five- year period in 2014 through 2018, the average annual growth in the value of a mill was 1.35%. The meeting was adjourned at 10:12 a.m. with a motion by Robert L. Thomas; seconded by David S. Keller. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ Robert L. Thomas