HomeMy WebLinkAbout2020-03-19 Commissioner Minutes
THURSDAY, MARCH 19, 2020
The Franklin County Commissioners met Thursday, March 19, 2020, with the
following members present: David S. Keller and John T. Flannery. Chairman Keller
presided and after calling the meeting to order, a Moment of Silence, and the Pledge of
Allegiance, proceeded with the business of the day.
Chairman Keller asked to amend the agenda to include two items. Carrie Gray,
County Administrator, explained that she wants to have a discussion of meeting location
and frequency for board meetings and the second item is a request for an executive
session to discuss personnel. On a motion by John T. Flannery, seconded by David S.
Keller; unanimously approved to adopt the amended agenda.
There was no public comment.
On a motion by John T. Flannery, seconded by David S. Keller; unanimously
approved all bills presented and ordered paid.
On a motion by John T. Flannery, seconded by David S. Keller; unanimously
approved the minutes of the March 10, 2020 and March 12, 2020 meetings.
The
Flannery, seconded by David S. Keller; unanimously approved for the Chairman of the
Board to execute change order #011 from Lobar, Inc. for the New & Historic Courthouse
project to include a street excavation permit, second one required for utility disconnect
work for an additional cost of $4,095.77 and adjust for Xypex C-500 per PR-004, based
upon final quantities for an additional cost of $2,362.00 for a total of $6,457.77.
The Board
John T. Flannery, seconded by David S. Keller; unanimously approved for the Chairman
of the Board to execute change order #004 from Lobar, Inc. for the Admin Building
project to include over excavation per Triad testing for an additional cost of $18,654.04
and include a credit for unused permit allowance in the amount of $11,048.74 for a total
change order amount of $7,605.30.
a motion by
John T. Flannery, seconded by David S. Keller; unanimously approved for the Chairman
of the Board to execute change order #001 from Stouffer Mechanical Contractors to add
vent piping for sump basins at the New & Historic Courthouse project for an additional
cost of $8,855.06.
The Board reviewed Elections matters. On a motion by John T. Flannery,
seconded by David S. Keller; unanimously approved for the Chairman of the Board to
execute the agreement between the County of Franklin and Tenex Software Solutions,
Inc. to provide live results election night reporting software that offers summary views in
tabular and graphical formats for an annual cost of $5,800.00 for a period of March 19,
2020 through March 18, 2023. Over the past several years, the County has received
numerous complaints from the public, candidates and the media that our website is very
cumbersome when it comes to election results and unfortunately we are very limited in
what we can change due to our current website platform.
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The Board reviewed Fiscal matters. On a motion by John T. Flannery, seconded
by David S. Keller; unanimously approved for the Chairman of the Board to execute the
quote from Tyler Technologies to provide up to 24 hours of implementation and training
for Munis Salary and Benefit Projections at a cost of $4,440.00. This functionality will
automate the budget process for personnel costs, including wages, vacancies and
benefits. This allows scenario comparisons to assist in budget decisions.
The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery,
seconded by David S. Keller; unanimously approved the grant application to
Pennsylvania Commission on Crime and Delinquency (PCCD) for the Endowment Act
Child Advocacy Centers grant to fund the cost of an administrative support person for
of July 1, 2020 through June 30, 2022. This position would assist with National
Children's Alliance (NCA) accreditation, facilitate day to day workflow for CAC staff and
the Multidisciplinary Investigation Team (MDIT), and provide assistance and information
to individuals accessing the CAC for various reasons.
The Board reviewed additional Grants/CJAB matters. On a motion by John T.
Flannery, seconded by David S. Keller; unanimously approved the grant application to
Pennsylvania Commission on Crime and Delinquency (PCCD) for the Endowment Act
Direct Victim Service Organizations Grant to fund the cost of a navigator to provide initial
amount of $100,000.00 for the grant period of July 1, 2020 through June 30, 2022. The
individual will also provide navigation services to link individuals/families with needed
community resources and provide a warm hand-off, if needed/requested.
The Board reviewed Tax Services matters. On a motion by John T. Flannery,
seconded by David S. Keller; unanimously approved for the Chairman of the Board to
execute the quote from Whitmoyer Ford, Inc. to purchase a 2020 Ford Hybrid Escape at
a cost of $26,100.00 for the appraiser to use in valuing property for the county. Request
for quotes were requested and this was the lowest qualified quote.
In accordance with PA Act notifications, KCI Technologies notified the County of
a Pennsylvania Department of Environmental Protection General Permit being applied
by PA Department of Transportation for McClays Mill Road over Conodoguinet Creek
Bridge Rehabilitation Project located in Southampton and Lurgan Townships.
Chairman Keller mentioned that on Tuesday some counties in response to the
COVID-19 have reduced meetings and the need to be in the office. He asked Ms. Gray
to take that under advisement and report back to the Board. Ms. Gray said that staff
looked at going to once-a-week meetings on Wednesdays to maintain vendor payment
expectations. This also allows staff time for payroll and contract submission through the
review process. She is recommending meetings start at 11:00 a.m. for workshops and
review and take a break and then reconvene to finalize board actions in the afternoon.
These meetings will be held at the Administration Annex where there is more room to
help with social distancing. Chairman Keller asked about Council of Government (COG)
and Metropolitan Planning Organization (MPO) meetings that are held on Wednesdays.
Ms. Gray explained that she is in discussions with Commissioner Ziobrowski who
coordinates COG and she will be discussing with MPO staff. Chairman Keller thinks this
is a prudent move and we are ready for this change. Commissioner Flannery strongly
supports this and it will be more convenient for people who would like to attend the
Commissioners meetings. On a motion by John T. Flannery, seconded by David S.
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On a motion by John T. Flannery, seconded by David S. Keller; unanimously
approved to enter an executive session at 9:43 a.m. this date for the purpose to review
personnel matters. No action will be required after the executive session. The Board
reconvened into regular session at 11:33 a.m.
The meeting was adjourned at 11:34 a.m. with a motion by John T. Flannery;
seconded by David S. Keller.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
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David S. Keller, Chairman
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John T. Flannery