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HomeMy WebLinkAbout2020-07-15 Commissioner Minutes WEDNESDAY, JULY 15, 2020 The Franklin County Commissioners met Wednesday, July 15, 2020, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to adopt the agenda. There was no public comment. The minutes of the July 8, 2020 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. John Hart, Project Manager, explained the two change orders that are both for the Administration Building project. He explained that the first change order is for substrates for tile to provide more support. This is a much stronger and more durable tile material and it will allow the panels to stick better. He continued that the second change order is for vertical sunshades on the East, West and South side of the building to help reduce the sun shining through since there are so many windows. The metal studs were not heavy enough so there was a need to do this change order. This change order also includes a asked for a reduction. Carrie Gray, County Administrator, explained item #7, Allcom agreement is for access control for ingress and regress for the Administration Annex project. Ms. Gray also explained the Coroner action is for an ambulance that was purchased in October 2019 and this action is for purchase and install of a light bar to be installed for the vehicle to be used as a response vehicle. The items will be approved in the afternoon approval session. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to enter an executive session at 11:15 a.m. this date for the purpose to discuss potential litigation matters. The Board reconvened into regular session at 11:35 a.m. No action was required after the executive session. The Board recessed and will reconvene at 1:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 1:00 p.m. There was no public comment. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the minutes of the July 8, 2020 meeting. The Board reviewed Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the proposal from Dennis E. Black Engineering, Inc. to provide engineering services for the Rich Keller Subdivision/LDP in the Borough of Chambersburg at a not to exceed fee of $8,200.00. Continued on page 2 The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #011 for the Admin Building project from Lobar, Inc. for revisions to the tile substrates for an additional cost of $10,886.68. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #012 for the Admin Building project from Lobar, Inc. to revise support for vertical sunshades and to provide a credit for $10,093.19. The Board reviewed Coroner matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the Supplemental Appropriation in the amount of $35,000.00 to provide additional budget to allow spending of Coroner escrow funds to outfit the previously purchased utility vehicle. The Board reviewed Emergency Services matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the Antenna Site Lease Agreement between the County of Franklin and Chambersburg Area School District for the District to install and maintain a two-way radio system and associated $1.00 per year. This equipment will facilitate communications relating to the day to day operations of the school district including student transportation, school security and facilities maintenance. The term of this agreement will be June 23, 2020 through June 22, 2025. The Board reviewed Jail matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the for the Chairman of the Board to execute the quote from Global Tel Link (GTL) to purchase positive ID fingerprinting service in conjunction with the new OMS system at a cost of $12,019.00. This project management system identifies an individual when they are committed into the facility and a fingerprint will be taken upon their release to verify the correct inmate is being released. This will ensure public safety. The Board reviewed Risk Management matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the proposal from AllCom Global Services for purchase and installation of the electronic access and duress systems at the new Administration Building at an amount of $209,981.02. The total cost includes the POE (Power over Ethernet) solution, which reduced electric requirements for the access control system and resulted in a large door hardware credit from Lobar. Traditional door hardware has been replaced by owner provided POE hardware, which is included in this quote. In accordance with PA Act notifications, D.L. Martin Co. notified the County of a Pennsylvania Department of Environmental Protection State-Only Operating Renewal Permit being applied for operation of paint booth, dust collector and parts washers located in Mercersburg. Human Services Administrator Stacie Horvath, Grants Director Glenda Helman, Human Services Fiscal Director Stacy Rowe, and a few members from the Human Services Block Grant (HSBG) Committee some who attended virtually conducted a public hearing on the Human Services Block Grant for 2020-2021. Glenda Helman opened the public hearing by explaining the Block Grant process and that this is one of st two public hearings with the first hearing held on July 1. Ms. Helman explained that the Continued on page 2 th public comment period was opened through July 6 and they did receive one set of comments from the Mental Health Association and these were incorporated into the plan. She explained that that the final draft is here today for review and signature this afternoon and the plan is th due to the State by July 20. Stacy Rowe, Human Services Fiscal Manager, explained that the block grant was established in 2012/2013 as a pilot program which was open to twenty counties to participate. The Block Grant program is now open to all counties. She explained a few changes that occurred in 2017-2018 where the State removed Children & Youth special grants and increased the allowable carry-over from 3% to 5%. Ms. Rowe explained that since the beginning of the block grant we have reinvested funds totaling $1,079,468. An additional $277,431 is projected for FY 19-20 which is our 5% maximum allowable carryover. Ms. Rowe explained the programs where the reinvested funds are being spent and provided some examples on reinvested funds for new programs and services that include the following: $100,000 for the Data Warehouse; $85,000 for expansion of the Supported Living Program in Mental Health for additional apartments; $30,000 for continuation of the Co-Responder Program in Mental Health; $18,000 for start-up costs for - up costs for an additional day program in Intellectual & Developmental Disabilities (IDD); and $34,000 for establishing a Summer Youth Work program in IDD. Stacey Brookens, MH/IDD/EI Administrator explained the Crisis Intervention Team that continues to be a priority for the community and has over 180 members throughout Franklin and Fulton Counties; Critical Time Intervention (CTI) that is an evidenced based practice that will create an adjunct to Mobile Crisis Intervention Services; Certified Clinical Trauma Professional Trauma Course that is looking towards building resilience in the local community post-COVID. Ms. Brookens wanted to point out there is a focus on suicide prevention and to provide more support for persons that have increased anxiety and depression due to COVID. Ms. Rowe explained the 2020- 21 projected budget and individuals served. She explained that funding has been flat since the beginning of the block grant and that in 2012/13 Human Services received a County has received a few one-time allocations in the past but these are not included in the budget annually. Ms. Helman provided information on the by-laws that were adopted in FY 17-18 that establish membership, member roles, voting capability requirements and term limits. She continued that during FY 17-18 procedures were established for On-Boarding and Training of new committee members who outline the purpose of the Block Grant and the -19 an internal committee was formed to review policies and procedures. The committee formulated the Request for Additional Funds Policy and Procedure statement and Request Form; Working committees continue to be formed when needed for special projects or to review ongoing operations and procedures; and there is continued work on recruiting new HSBG committee members to fill vacancies. Ms. Helman provided who the Community Experience Representatives and Persons with Living Experience committee members are as well as the county staff that is on the Planning Committee. She explained there are two vacancies on the Persons with Lived Experience Committee and the commitment is four meetings for an average of eight hours while serving on the committee per year. Chairman Keller asked if there were any modifications based on the discussions or feedback. Ms. Rowe responded that there were no modifications to the budget at this point. Programs revert back to the original allocation and they also do allocations throughout the year. Continued on page 4 Chairman Keller stated that before he opens the floor for public comments he asked if there were any questions on the specific allocation. Dr. Sheri Morgan, Mental time. The other concern she has is that she was the only member of the public that attended the first hearing. She would like to see records of who attended past meetings. She is concerned about how the information is getting out to the public and that they need to examine how the information is sent out. She attended a meeting that was scheduled for 1:00 p.m. but the information was not sent out till 11:05 a.m. She is concerned that a motion was approved without anyone reviewing the plan and that this was stated and it was recorded during that meeting. She knows that County employees do a great job but the committee voted and approved a plan without reading it first so she feels there needs to be more oversight of this committee. Kim Wertz asked why there were cuts to the mental health funding and she would like the dollar amounts. Stacy Rowe responded that there were no cuts to the Mental Health budget and that they are getting their original allocation. Ms. Gray responded that the information Ms. Wertz heard ma been flat lined funding for twelve months but there is no confirmation that there would not be cuts from six to twelve months. Ms. Wertz asked if this was due to COVID funding. Chairman Keller responded that based on the uncertainty of state revenue it looks like the state felt uncertain about committing funding beyond November so it could be politics involved about not wanting to make cuts or raise taxes but this is his opinion. Ms. Wertz asked if the county has any influence in requesting an increase in mental health funding from the state. Chairman Keller explained that one of the top priorities of CCAP is to ask the state to restore 100% of the funding but the association has not been successful. Now they are asking to restore half of it but the counties have been issue. Dr. Morgan stated that she feels where the funds are spent is the issue and there seems to be more spent on law enforcement and not everyone who has mental illness is involved in criminal activity. Dr. Morgan said that Ms. Rowe told her that the Drug & enough money so it would be a good place to put that money. Ms. Rowe responded that we are only allowed to carry over 5% but due to the pandemic we found that we were $160,000 over the 5% so needed to look at areas reimbursing for expenses that we incur. Drug & Alcohol were into their reserves so they had a need because they had exhausted their funding. Ms. Helman explained the Co-Responder Program that was initially a PCCD grant was a very successful program. In the two years they helped 830 individuals who were presentenced and precharged that they had been able to divert from becoming involved in the criminal justice system. Ms. Wertz asked for physical data and outcomes of the Co-Responder Program. She feels in one of the townships they serve the suicide rate has not decreased. Chairman Keller asked to have a presentation of the Co-Responder Program at a later date. Chairman Keller asked staff to review all comments that were made today and if any changes are needed regarding the process be made to the plan. Carrie Gray said feedback from this public hearing. The Board agreed. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the Human Services Block Grant Assurance of Compliance to the Pennsylvania Department of Human Services to comply with the State Fiscal Year 2020-2021 Block Grant. This approval is this public hearing. Continued on page 5 The meeting was adjourned at 1:47 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski