HomeMy WebLinkAbout9-10-20 - BG Minutes ~
FRANKLIN COUNTY COMMISSIONERS
COMMISSIONER’S
Human Services Administrator’s Office David S. Keller, Chairman
Human Services Building John T. Flannery
425 Franklin Farm Lane Robert Ziobrowski
Chambersburg, PA 17202
www.franklincountypa.gov
Hearing Impaired Number: (717) 264-8474
Human Services Administrator
Telephone: (717) 261-3893 Stacie M. Horvath
FAX: (717) 261-0999 smhorvath@franklincountypa.g ov
Franklin County Human Services Block Grant Meeting
Minutes
Date: September 10, 2020
Time: 10:00 – 11:30 a.m.
Location: Google Meet
Attendance:
Voting Members Staff Staff Staff Public
Michael Straley Stacie Horvath Stacy Rowe Teresa Beckner Nicole Baker
Drug & Alcohol Human Services Human Services Fiscal Director 2020 Census
Advocate Specialist Administrator Fiscal Manager
Carey Freeman Glenda Helman Stacey Brookens Ashley McCullough
Intellectual & Director MH/IDD/EI Aging
Developmental Disabilities Grants Administrator Deputy Director
Advocate Specialist Management
Michelle Sedgwick John Thierwechter Ashley McCartney Missy Reisinger
Early Intervention County MH/IDD/EI TMCA
Advocate Specialist Assistant Fiscal Executive Director
Administrator
Erin Grant Doug Amsley Christy Unger Jim Gilbert
Mental Health Children & Youth Drug & Alcohol MH/IDD/EI
Advocate Specialist Administrator Director
Thomas Reardon Bonnie Speaks James Eagler
Housing/Homelessness Aging/Fiscal Drug & Alcohol
Community Advocate
Ann Spottswood Jane Cline
Cori Seilhamer
Health Planning MH/IDD/EI
MH/IDD/EI
Community Advocate
Sherri Sullivan Erin Nye Stacy Yurko
At Large MH/IDD/EI Information &
Community Advocate Deputy Referral/211/
Administrator Training Coordinator
Douglas Wilburne Payton Mummert Sharyn Overcash
Criminal Justice Ombudsman HSA
Community Advocate Administrative
Assistant
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Acronyms:
C&Y = Children & Youth HSDF = Human Services Development Fund
D&A = Drug & Alcohol HUD = Housing and Urban Development
DHS = Department of Human Services I&R = Information & Referral
EI = Early Intervention MH/IDD/EI = Mental Health/Intellectual &
ESG = Emergency Solutions Grant Developmental Disabilities/Early Intervention
HCP = Healthy Communities Partnership SCCAP = South Central Community Action
HS = Human Services Program
HSBG = Human Services Block Grant TMCA = Tuscarora Managed Care Alliance
Meeting Documents/Sent Out:
September 10, 2020 Meeting Agenda
Meeting minutes from the last meeting, July 1, 2020
HSBG Fiscal Report
HSBG Retained Earnings 5%
HSBG Membership
I. Welcome and Introductions
An introduction from each individual.
Welcome Shawn Haines, the new Administrator for the Area Agency on Aging.
Erin Grant is the newest voting member to the Human Services Block Grant Committee. Erin’s title
is Mental Health Advocate Specialist.
II. Guest Public Speaker, Nicole Baker – The 2020 Census Presentation.
Nicole Baker is working with the 2020 Census. She hopes to collect a count of all Franklin and
Fulton County residents. For each resident that is not counted, that certain County will lose $2,000
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towards road repairs, schools and etc. Where an individual is living as of April 1, that individual
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would be counted as living in that household. If it is after April 1 that individual will not be
counted as living in the household. If anyone has resources to help with the 2020 Census count,
please contact Nicole at her work phone number at 208-353-3565 or her email address,
nicole.h.baker@2020 census.gov.
III. Approval of July 1, 2020 Meeting Minutes
Sherri Sullivan approved the motion
Thomas Reardon seconded the motion
All approved
IV. Fiscal Review of 2019-2020 Year (Handout)
Slide #1 is the summary of Fiscal Year 19/20 – Stacy Rowe
o The numbers on this slide are not final. Still closing the Fiscal Year 19-20 year. Mental Health
and Intellectual & Developmental Disabilities have slightly changed. The numbers are within
$5,000 to $8,000.
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o The deadline for the Fiscal Year 19-20 close will be at the end of the day, September 11, 2020.
o Out of the total 19-20 allocation of $6,902,429, which includes FY 18-19 retained earnings of
$155,497; the Block Grant spent $6,633,086. The total FY 19-20 carry-over is currently
estimated to be $228,110.
o The County is required to contribute 2.7% annually on all State funded expenditures. The total
County Match for FY 19-20 is estimated to be $166,700.
o The Block Grant can only carry-over State dollars. Federal dollars will need to be returned.
There is no flexibility on Federal money.
Slide #2 – Fiscal Year 19-20 Summary – Stacy Rowe
o The Block Grant allows us to retain up to five (5)% of State funding. The total allowable carry-
over for FY 19-20 is $277,431, we’re estimating to carry-over $228,110 which is under the five
(5)% allowable for FY 19-20.
o A vote will be needed for the proposed FY 19-20 Retained Earnings Plan.
Slide #3 – Proposed Distribution of Fiscal Year 19-20 Retained Earnings – Stacy Rowe
o Stacy Rowe sent out the proposed Retained Earnings Plan. The Retained Earnings Plan is
submitted to the State with the annual Report of Income and Expenditures.
o Drug & Alcohol – Certified Recovery Specialist (CRS) Training ($15,000) – Christy Unger
Certified Recovery Specialist is a certification that is offered. In Pennsylvania it is granted
by the Pennsylvania Certification Board. The Certified Recovery Specialist is a lived
experience peer role. Interested individuals need to have personal continuous recovery for
eighteen (18) months and they need to have a high school diploma or GED. They are
required to go through a fifty-four (54) hour training program and then take an exam to
become a Certified Recovery Specialist. Drug & Alcohol is working with Penn State Mont
Alto to bring the training closer to this area. The training has not been held in Franklin
County for several years. In October, Penn State Mont Alto will be hosting the training in
Chambersburg. The training enrollment/registration fee, per person, is $995.00. The
individual also needs to pay to submit the application and they need to pay for their exam.
The provided block grant funds will cover scholarships to qualified individuals covering
$795 of their registration costs.
Erin Grant had a question asking if there is a plan for the individuals after they are trained.
Christy Unger replied that there isn’t a plan and that the County does not employ Certified
Recovery Specialists. As of now, there hasn’t been anything formulized.
o Drug & Alcohol – BALM Program Training – Intervention ($15,000) – Christy Unger
BALM stands for Be a Loving Mirror. This is a support class and training that uses
evidence-based strategies to train family members and others to do brief interventions with
individuals struggling with Substance Use Disorder. The program takes twelve (12)
principles/lessons and teaches those over seven (7) weekly classes. The funding would be
to hold four (4) of the trainings.
o Drug & Alcohol – National Recovery Month Events/September ($5,000) – Christy Unger
National Recovery month is September. They have a series of events scheduled for this
month. These funds include: an outreach campaign to decrease stigma and increase
awareness. To promote recovery support services which includes purple lights, yard signs,
shirt project, a proclamation, a virtual “town hall” event and billboards.
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o Drug & Alcohol – Out-patient Treatment Services ($17,000) – Christy Unger
Drug & Alcohol usually requests funding at the end of the year when there are funds that
are left over. This year they decided to request funds at the beginning of the year to help
fund individuals who are underinsured or uninsured.
o Mental Health – Family Housing – Rental and Utility Assistance ($50,000) - Erin Nye
In FY 19-20, this program was able to utilize approximately $41,000 to assist twenty-five
(25) individuals/families with rent and/or security deposit and nine (9) individual/families
with past due utilities. The families need to provide documentation of one (1) family
member that resides in the home that has a mental illness. It does not need to be a Serious
Mental Illness (SMI). At this time, Tracy Radtke (Mental Health Housing Program
Specialist) has approximately $7,000 dollars’ worth of requests for this assistance for the
new fiscal year.
o Mental Health - The New Vision’s Clubhouse – Social Rehabilitation ($15,360) – Erin Nye
This is a very big resource for individuals. It is a place for individual’s to go to develop
friendship and social skills. This may be the only place that individuals have a warm meal.
New Visions would like to purchase kitchen appliances and complete some building
repair/maintenance on the Clubhouse. The repairs would include: exterior painting, brick
repair of the building and additional cookware. This would serve approximately 115
individuals.
o Mental Health – Housing Support – Temporary Lease/Pest Control & Furnishings –
($3,925) – Erin Nye
A recent occurrence between a landlord and a tenant – consisted of labor fees, cleaning fees,
pest control treatment, furnishings and a three (3) month temporary lease.
o Intellectual & Developmental Disabilities – Respite Care – Start Up Costs for a Keystone
Resident – ($30,000) – Erin Nye
There is an apartment that can be used for Emergency Respite Care due to Adult Protective
Services and families who are in need of Respite Care. The Intellectual & Developmental
Disabilities Program will pay for the monthly apartment rental fee and Keystone will pay for
the utilities. If an individual would go into the Respite Program, the service rate will
increase when the service is being provided.
o Human Services Development Fund – Aging Personal Care Services ($50,000) – Ashley
McCullough & Bonnie Speaks
Aging has used this Human Services Block Grant funding to supplement the Personal Care
Services which helps the seniors in the community. The funds will be used to provide
personal care services such as: bathing, dressing, feeding, ambulation, medications and etc.
The services are ordered for older adults so they can remain safe in their homes. They are
able to serve approximately 150 individuals, which covers approximately 3000 – 3500 hours
of time of the Personal Care providers. These are individuals who do not qualify for the
State Waiver Programs.
o Human Services Development Fund – Information and Referral Program ($13,000) – Stacy
Yurko
Information and Referral is available to anyone seeking information in regards to available
services. Also, to have referrals placed to the most appropriate agencies, especially in
regards to the housing systems. The way of contact can be through email, text, calling in or
to just walk in. In a typical month, there are easily, 500 different responses to referrals that
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were made. Last month’s report, there were 511 contacts with clients. From the 511
contacts, there were 1,109 referrals that were made. The services are mainly handled via
phone.
Erin Grant asked what the difference is between 211 and Information and Referral.
Stacy Yurko’s reply was that there is a separate phone number for Information and Referral.
The Senior Citizens of the community prefer to use the Information and Referral line rather
than the 211 line. If the line is busy, the call will forward to a voicemail so the individual
could leave a message. The phone number for this service is 717-261-2561.
If calling the 211 line, there could be as much as a two (2) to three (3) hour wait time. This
is due to an extreme amount of volume. If the line is busy, the individual’s call would go
back into the queue until someone is available to answer.
o Human Services Development Fund – Data Warehouse ($13,825) – Missy Reisinger
Approximately four (4) years ago, Tuscarora Managed Care Alliance teamed up with
Franklin County in an agreement to take data from certain Human Services departments
from proprietary and State systems and pull into a database. Tuscarora Managed Care
Alliance has a Management Information System, in which they perform informatics and
analytics for the departments so the County has the ability to cross-reference multiple
information systems to get a better idea of the status of the departments and the needs of
the Community. There are currently eight (8) data systems in the Data Warehouse. They
have an agreement with Franklin County, for 2021, to maintain the systems.
In the next four (4) years, Tuscarora Managed Care Alliance will add Data from the Jail,
Emergency Services, Area Agency on Aging and Children & Youth. Once the data is
entered into the Data Warehouse system, the staff of Tuscarora Managed Care Alliance
will work with the County’s department directors to create a stylized dashboard. The staff
will educate each County office how to use it and customize it based on what their
individual needs would be. The platform they are using is Tablo Software. The request for
funding the Data Warehouse is not the total cost. For this year, the total cost of the
warehouse will be $68,845. The additional funds and the County programs will be paid by
the Tuscarora Managed Care Alliance and by the County programs.
V. Fiscal Year 2019-2020 Retained Revenue Plan – Vote to Approve Allocation of Retained Revenue –
Stacy Rowe
The Retained Revenue Plan will be submitted to the Commissioners for approval along with the
Annual Income and Expenditure Report. This will be submitted to the Commissioners September 24,
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2020 for signature on September 30. The due date to the State is September 30, 2020. The State
needs to approve the Retained Revenue spending plan, this typically occurs in January. All of the
projects proposed are eligible within their respective categories. Stacy Rowe feels there will not be
any problems with obtaining State approval. We cannot move on to the next steps until the
committee votes to move forward.
Thomas Reardon asked if there are any of the programs where it may be difficult to expend the total
amount of the requested funding? And, is this money already expended?
Stacy Rowe replied that some of the projects that were proposed were pulled from the original list
due to not knowing if the project would be able to move forward. One of the projects was under
Mental Health, the expansion of Suicide Prevention Programs in the schools. Because schools are
not currently in session that was not able to move forward at this time. The project will be re-
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evaluated in January. The proposed projects do not have any restrictions related to the pandemic and
will be able to move forward immediately. For example, the Certified Recovery Specialist Training,
it is proposed that virtual training occur if in-person training is not possible.
Stacy Rowe explained that there is a Funding Request Policy and Procedure statement. There are
three (3) levels that determine how available funds are allocated.
Ensure the needs of the programs in the seven categoricals within the Block Grant are met. A good
example is Drug & Alcohol, they did not receive adequate funding in their State allocation for
Treatment services.
After review of the seven (7) categoricals, if funding is still available to be allocated, we would look
at Human Service programs who have a need and could be served through the Human Services
Development Fund (HSDF). A good example is Aging, services have increased over the last few
years and funding has remained flat.
If all needs have been met and there are still funds available to be allocated, a funding notice would
be released through the Directors of the programs within the Human Services Block Grant
categoricals to be released to Community Health and Human Services Providers. Providers would
need to submit an application for funding. A subcommittee would be established to evaluate
applications received.
Vote to Approve Allocation of Retained Revenue
o Thomas Reardon approved the motion
o Michael Straley seconded the motion
o Carey Freeman abstained the motion
o The remaining members approved
VI. Fiscal Year 2020-2021 State Budget Update and Tentative Allocation
The Fiscal Year 20/21 Plan was submitted to the State in July, 2020. That is pending approval.
The Fiscal Year 20/21 Allocations have not been released. Programs are currently operating on a
tentative Budget.
Currently, the State has only approved a five (5) month Budget. The programs are basing their
budgets on the Fiscal Year 19/20 allocation levels.
VII. Program Updates
Ashley McCullough & Bonnie Speaks – Aging Agency on Aging
o Intakes are coming in steadily for the different services and programs they offer.
o Currently, there are two (2) open positions. A new position is opening up for a Protective
Services Investigator and they will be filling a position to perform assessments.
o The Tuscarora’s Senior Center Pilot Program will be opening back up the week of September
21, 2020 for only four (4) days.
o Once or twice a week, the Senior Centers have been offering some outdoor activities and also a
grab and go lunch.
o Starting to see consumers and other individuals coming back into the office.
Payton Mummert – Ombudsman
o On Monday, September 14, 2020, they will have a State wide phone call regarding the new
Guidance that was recently sent out. This includes visitation, especially compassionate Care
visitation for the residents who have more than one (1) significant decline. The resident is
permitted to have one (1) or two (2) family members visit them as their health declines.
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o Payton Mummert recently spoke to an Administrator in one (1) of the nursing homes. The
Administrator said that there is more staff that are testing positive for the virus.
She feels it is due to the increase in positivity rate that the County is currently seeing.
Cori Seilhamer & Erin Nye – Mental Health/ Intellectual & Developmental Disabilities/Early
Intervention
o Interviews and assessments have continued for the Forensic Specialized Community Residence
(FSCR), eight (8) bed residence. Several individuals have been tentatively accepted to the
program. Keystone Service Systems continue to wait for the state license to occur. Staff
recruitment and training is still in process.
o Crisis Intervention Team Training (CIT) will be next week, September 14 through September
18, 2020. Cori Seilhamer and the Co-Responders will conduct the training. Social distancing
and CDC guidelines will be in place.
o Recently, there was a Crisis Intervention Team International Conference. The conference is a
way to learn what other states are doing with CIT. This conference was very beneficial.
o Cori Seilhamer, as the Crisis Intervention Team (CIT) Coordinator, has provided testimony
during the House Democratic Policy Committee Hearing on Police Approach to Mental Health
Calls. The testimony included information related to the Franklin/Fulton County CIT and Co-
Responder Program.
o Participants continue to submit their certificates to Cori Seilhamer for the Certified Clinical
Trauma Professional Training Course. This course was offered to County employees and
contracted providers. If anyone is interested in this training course, please contact Cori
Seilhamer.
o MH/IDD/EI staff are back in the office at least three (3) days per week.
o With this being Suicide Prevention Awareness month, there are Question Persuade Refer (QPR)
trainings available with no charge. The trainings will be virtual. There are trainings through
Wellspan and the Mental Health Association. To access the trainings, go to Healthy Franklin
County Calendar.
Missy Reisinger – Tuscarora Managed Care Alliance (TMCA)
o Continuing to see services being delivered in a telehealth manor.
o Most of their Outpatient providers are seeing an increase in referrals. A lot of them have
moved and are giving individuals the opportunity to be seen face to face.
o The more intensive family services are still seeing some declines in service delivery.
o They did not see a spike in Crisis numbers. All providers are required to provide Critical
Incident Reports.
o Medicaid eligible have increased. There are several Medicaid requirements that are
suspended during COVID.
o There has been an outbreak of COVID in two (2) of non-hospital Drug & Alcohol rehab.
Facilities. Both facilities contacted DOH and had DOH help them litigate. Both facilities
handled the outbreak very well.
Glenda Helman – Grants
o Glenda Helman commented that the purple lights, in downtown Chambersburg, Waynesboro
and Mercersburg, look very nice. She thanked everyone who participated in putting them up.
o There is a Law Enforcement Corrections Grant for body worn cameras and Policy and
Implementation of Procedures. Glenda is working with the District Attorney’s Office, Law
Enforcement and the Jail with this grant.
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o This morning the PCCD released the Fiscal Year 20/21 Community Violence Prevention
funding announcement. Glenda will forward the information to the Criminal Justice
Advisory Board Members by the end of the day tomorrow, September 11, 2020.
o Funding through the Cares Act, there is Emergency Solutions Grant funding in the amount of
$480,526 going out to three (3) sub-recipients in Franklin County. They are; SCCAP (South
Central Community Action Program), Waynesboro Community and Human Services, and
Maranatha Ministries Candleheart. They will be utilizing these funds to help with Rapid
Rehousing, Shelter, Homelessness Prevention and Street Outreach.
o There is Pennsylvania Housing Finance Agency money in the amount of $500,000. This can
be accessed through SCCAP (South Central Community Action Program). There is a
process for this. Contact: Stacy Yurko at 211 or SCCAP (South Central Community Action
Program) directly.
o There is PHARE and Home4Good money. There is approximately $35,000 that can be used
for rent and utility assistance.
o The Community Development Block Grant for both the County and the Borough of
Chambersburg were submitted on August 31, 2020.
o They have been working with landlords in the community. Stacy Yurko and the group held a
very good Landlord Engagement Summit, early August, 2020. Phase II will be coming up,
September 18, 2020. Contact Stacy Yurko or Glenda Helman for information.
Ann Spottswood commented that she appreciates the work from all of the team leaders.
From the Healthcare System perspective, they are extremely busy as our team leaders. This
is why everyone should collaborate and work together as quickly and efficiently as possible.
There are many individuals struggling, in need of the services that were described today
during this meeting. This is a very busy time with many issues and then there is COVID on
top of that.
Stacie Horvath thanked Ann Spottswood along with all of Wellspan.
VIII. Discussion in Regard to Public Participation - Stacie Horvath
There was a very good conversation led by the Mental Health Association that gave some really
great ideas regarding more public participation at this Human Services Block Grant Meeting.
We are trying our best to get as much public participation as possible. The meetings are
advertised in the Information & Referral Newsletter. Advisory Board participants are passing on
the message to please participate at the meetings. It is posted on the County Website. Stacie
Horvath expressed, that these are public meetings and public money. We are trying our best to
advertise for more public participation. Any further advertising suggestions for the Block Grant,
please contact Stacie Horvath.
IX. Recruitment for the Two Open Voting Positions
Erin Grant recently filled one (1) of the positions.
The current open position is an advocate with lived experience to talk about Housing or
Homelessness.
X. Next Scheduled Meeting: To Be Determined
XI. Adjournment
- Ann Spottswood motioned to adjourn
- Thomas Reardon seconded the motion
- All approved
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