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Home My WebLink AboutIDD Provider Meeting Minutes 02-19-21Intellectual & Developmental Disabilities Provider Meeting Friday, February 19, 2021 MEETING MINUTES Welcome & Introductions This meeting was held via Google Meet. Lori Young confirmed which providers were present prior to the beginning of the meeting. Lori Young  Provider Qualifications Updates Providers should have received the Office of Developmental Programs (ODP) Announcement 21-007 regarding Provider Qualifications. It is currently Cycle 2 Year 1 for Provider Qualifications. Any provider with a Master Provider Index (MPI) number ending in zero (0), one (1), or two (2) will have Provider Qualifications this year. Lori has already contacted all providers for which she is the assigned Administrative Entity (AE). There is a new version of the Provider Qualifications Documentation Record. Providers do not need to use this version unless they offer Adult Autism Waiver (AAW) services. AAW providers must complete a separate tab which is specific to these services. All employees must be included on the Documentation Record but supporting documentation is only required for those that were hired after the provider’s most recent Provider Qualifications submission. Providers must submit the version of the DP 1059 that was updated in May 2018. Earlier versions of this form will not be accepted. The DP 1088 is for AAW providers only. All Provider Qualifications documentation must be submitted to Lori by March 31st.  Provider Quality Assessment and Improvement (QA&I) Update QA&I will not be aligned with Provider Qualifications this year due to an interim review. If this interim review is similar to the one that occurred last year, a self- assessment will not be due. Lori will contact providers to inform them of any additional QA&I updates. Marion Rowe  Incident Management (IM) Updates The finalized IM Bulletin is expected to be released at the beginning of March. Marion has forwarded communication from ODP to all providers which encourages them to sign up for two (2) webinars that are scheduled for late March. These webinars will feature an introduction and overview of the IM Bulletin which goes into effect on July 1st. Marion observed that more investigations will be required as a result of the IM Bulletin and advised each provider to hire an investigator for their agency in order to prepare for its implementation. IDD Provider Meeting Marion reminded providers to review Dr. Gregory Cherpes’ recent Health Alert on pressure injuries. Providers with individuals in their programs that are potentially prone to pressure injuries should contact the Health Care Quality Unit (HCQU) to request training for their staff. The HCQU has also been reaching out to providers to offer training if individuals in their programs have appeared on ODP’s Medical Assistance (MA) claims list for pressure injuries. ODP has released a finalized Human Rights Team Bulletin. Providers may view a pre-recorded webcast on MyODP and reach out to Shannon Rico if they have any specific questions about this bulletin. ODP has scheduled webinars on its Behavioral Support Best Practices Bulletin for March 24th and 26th. A link to sign-up for these webinars was included with the communication that accompanied the bulletin’s release.  Vaccinations Marion has received communication that ODP is currently in the process of developing COVID-19 vaccination clinics for individuals/staff at Community Participation Supports (CPS) and Agency with Choice (AWC) providers. ODP had initially been focused on finalizing these clinics for Residential Habilitation providers. Marion shared that ODP will be reaching out to CPS and AWC providers to inquire whether they are interested in hosting an on-site vaccination clinic. Another potential option would be for individuals and staff to attend a Sunday clinic at a local Rite Aid location. Marion asked providers if there were any vaccination updates within their programs. Adrienne High confirmed that Keystone Human Services had participated in the recent vaccination clinic for Residential Habilitation providers at Merakey and individuals/staff will return for their second dose on March 9th. Adrienne reported that this clinic was well attended and went smoothly. Rachel Travis shared that most of Person Directed Supports’ (PDS) individuals received their first vaccine dose on February 8th without any significant side effects and will receive their second dose on February 28th. Lorrie Miller stated that The Arc of Franklin & Fulton Counties has been unable to access the vaccine to date but is interested in hosting a clinic. Michelle Lane mentioned that Occupational Service, Inc. (OSI) had contacted several local pharmacies to inquire about vaccine availability but is still waiting for responses. Marion recommended that providers begin to put together a list of individuals/staff that are interested in receiving the vaccine at a clinic. IDD Provider Meeting  HCQU Updates A HCQU representative was not able to attend today’s meeting. The HCQU continues to offer online training sessions on various topics. February and March HCQU syllabuses will be sent out with the meeting minutes. Reports  Friendly reminders of due dates for our Base funded providers (See Procedure Statement MHIDDEI-416) o March 31st – Appendix A and Budget Packets o May 15th – Quarterly Report of Expenditures (January – March) If you have any fiscal questions, please contact Ashley McCartney (almccartney@franklincountypa.gov). Round Table/Provider Updates  Occupational Services, Inc. (OSI) – Gabby Snider Pending Franklin County’s return to a Moderate level of COVID-19 community transmission for two (2) consecutive weeks, OSI anticipates reopening and bringing individuals back in the following phases starting March 1st: o March 1st – Arc, walkers, and private transportation individuals o March 8th – Christian Residential Opportunities and Social Services (CROSS) individuals o March 15th – Individuals that take Alliance for Nonprofit Resources (ANR) Transportation five (5) days per week o March 22nd – Individuals that take ANR Transportation less than five (5) days per week The CPS Hub will continue for current CPS individuals so that they will not have to stay home and wait for ANR Transportation to resume its services. At this time, only eight (8) have indicated that they are not interested in returning to OSI’s programs. OSI will continue to have small pod sizes at its facilities and will conduct trainings on proper hand washing/hygiene and social distancing as more individuals return.  Service Access & Management (SAM), Inc. – Shanna Golden and Matt Yingling SAM has hired Laura Dibert to be a full-time supports coordinator in the Shippensburg and Chambersburg areas. Laura previously completed an internship with SAM which involved attending meetings and shadowing supports coordinators.  Person Directed Supports (PDS) – Rachel Travis Three (3) of PDS’ individuals recently moved to new homes within the agency that will better support them. PDS also had a new admission to its program in the middle of January following the completion of renovations and licensing at another home. IDD Provider Meeting  AHEDD – Sarah Guyer-Marshall An AHEDD staff member has been out for an extended period of time. AHEDD is currently considering whether there is a need to hire additional staff. AHEDD continues to receive referrals for adults in the community and has been working with schools on student referrals. Upcoming Trainings  See attached HCQU trainings Next Provider Meeting Friday, May 21, 2021 at 10:00 a.m. 2021 Provider Meeting Schedule May 21st August 20th November 19th Minutes by Dan Rhodes