HomeMy WebLinkAboutIDD Provider Meeting Minutes 05-21-21Intellectual & Developmental Disabilities
Provider Meeting
Friday, May 21, 2021
MEETING MINUTES
Welcome & Introductions
This meeting was held via Google Meet. Lori Young confirmed which providers were
present prior to the beginning of the meeting.
Katie Freeman
Health Care Quality Unit (HCQU) Updates
The deadline to get all individuals receiving residential services scored and
assessed with the Health Risk Screening Tool (HRST) is June 30, 2021. The Office of
Developmental Programs (ODP) is allowing providers to submit a letter with a
plan of completion if they are unable to meet this deadline. It would give
providers until the end of the year to get all individuals scored and assessed.
There are117 individuals in Franklin and Fulton Counties that have been identified
as needing the HRST. Only three (3) individuals still need to be screened.
The HCQU is continuing to do virtual only trainings per the guidance of Dr.
Cherpes (ODP). If providers need specific in-person training, they can reach out
to Katie Freeman to discuss this option.
The HCQU offers a “Hanging with the HCQU” virtual session every Wednesday at
1:00 p.m. Activities include trips to the zoo, cooking, puzzles, and movies.
Registration is not required and the link is included in the HCQU syllabus.
The HCQU is currently down two (2) full-time nursing positions. The HCQU staff
currently consists of two (2) nurses, behavioral health coordinator, and the
director. The staffing situation has not impacted the HCQU virtual training
schedule. Providers may refer any potential candidates for the vacant nursing
positions to Katie.
Matt Yingling
Supports Coordination Organization (SCO) Updates/Refresher
Providers were reminded that any medication changes for LifeSharing and
residential individuals need to be reported to the supports coordinator (SC).
Providers were reminded to notify the SC if any residential individuals move.
There have been instances where the SC has learned about the move from the
Administrative Entity (AE) or from someone living in the home.
Providers need to complete the residential assessment thirty (30) days prior to the
individual’s Annual Review to ensure the SC has adequate time to review it.
The SC must complete a Free from Abuse form with the individual privately prior
to the Annual Review. The individual’s caretaker should not be present or
listening in while the form is being filled out.
o Tony Fisher requested a copy of the Free from Abuse form. A copy of the
form will be included with the meeting minutes.
IDD Provider Meeting
Lori Young
Vaccine Clinics Update
Keystone Health will be hosting a vaccine clinic at the Franklin County Visitors
Bureau in downtown Chambersburg on May 22nd from 11:00 a.m. until 2:00 p.m.
The clinic will be offering the Johnson and Johnson vaccine to individuals
eighteen (18) and older. It is a walk-in clinic so appointments are not required.
WellSpan Health has partnered with Franklin County to offer a community
vaccination site at the Chambersburg Mall. Walk-ins are accepted on Tuesdays,
Thursdays, and Saturdays from 12:00 p.m. to 3:00 p.m. Appointments can be
scheduled using WellSpan’s website as a guest without creating an account.
Quality Assessment & Improvement (QA&I) Interim Review
ODP will be conducting an interim review process and will not be starting Cycle 2
for QA&I. The tool is supposed to be similar to the one that was previously used.
The QA&I random sample of providers and the tool will not be available until July
1, 2021. Due to the interim review, the provider qualifications will be out of
alignment. This past year the provider qualifications were for Cycle 2 Year 1 with
a Master Provider Index (MPI) number between 0-2. All providers that Lori is the
lead for have been completed for FY 20-21. The Year 2 provider qualifications will
start for FY 21-22 for providers with a MPI number between 3-5. The information
for Year 2 should be released around January or February of 2022.
Fiscal Year Renewals (on behalf of Jane Cline)
Fiscal Year Renewals for waiver individuals are due to Jane Cline and Marion
Rowe by the middle of June. The renewals will be finalized during the last two (2)
weeks of June.
Provider Letter from ODP (on behalf of Jane Cline)
Lori went over the actions that ODP is taking to accommodate providers as they
are dealing with staffing and program management challenges presented by
COVID-19. These actions were announced in a letter from ODP on May 17th.
o “Postponing full implementation of the updated Incident Management
process that requires a Department-certified investigator to complete
investigations for reported abuse to an individual by another individual
and incidents of injuries requiring treatment beyond first aid as a result of
an accidental injury.”
o “Agencies unable to complete the Health Risk Screening Tool (HRST) for all
individuals will be asked to provide a plan for completion with the
anticipated benchmark and completion timelines for their agency.”
o “ODP is extending the period in which the Modified Medication
Administration Course can be used until December 31, 2021. ODP is also
indefinitely extending the timeframe for those staff to be subsequently
trained with the Standard Medication Administration Training Course.”
Incident Management Updates (on behalf Marion Rowe)
Marion will send any pertinent information/updates in a follow up email to
providers.
IDD Provider Meeting
o Tony informed meeting participants that the Certified Investigator and
Quality Management trainings are currently full. The next schedule of
available trainings will not be released until September.
o Tony and Nathan discussed the new policy where any suspicion of an
incident would lead to an investigation. Also, Individual to Individual (I2I)
abuse will now require an investigation.
o All self-harm issues need to be documented in the Individual Support Plan
(ISP) in order to have a record of mitigation efforts. Tony and Bonnie Miller
confirmed that these steps can be taken prior to the new bulletin going
into effect on July 1st.
Reports
Friendly reminders of due dates for our Base funded providers
(See Procedure Statement MHIDDEI-416)
o June 30th – Audited Financial Report for Calendar Year ended December
31st
o July 10th – Audit Engagement/Extension Letter for FY ending June 30th
o July 31st – Progress Report on Outcomes in Appendix A
o August 15th – Quarterly Report of Expenditures (April – June)
o August 15th – Property Purchased/Property Leased (FY ending June 30th)
o August 15th – Fixed Assets Purchased with IDD Funds (FY ending June 30th)
If you have any fiscal questions, please contact Ashley McCartney
(almccartney@franklincountypa.gov).
Round Table/Provider Updates
Person Directed Supports (PDS) – Rachel Travis
Community Participation Supports (CPS) is up and running. PDS is currently
looking for staff to assist with CPS and other day services. Individuals in the
residential programs are doing very well and more consistent family visits are
being scheduled. PDS held a vaccine clinic in February. Everyone who wanted a
vaccine was able to receive one. There were two (2) individuals who did not
receive a vaccine and one (1) individual who declined the second dose. Virtual
activities are still being offered each week. These activities are less popular since
individuals are getting out more.
AHEDD – Sarah Guyer-Marshall
AHEDD has been making several job placements as individuals return to work.
There are many available positions in the community. The CareerLink building is
still closed so intakes are being completed virtually. Job coaching is still being
conducted on site. AHEDD will be looking to hire an employment specialist.
Tender Hearted Services – Bonnie Miller
Clients and staff have been enjoying the opportunity to get out more.
Occupational Services, Inc. (OSI) – Jenny Rockwell
All individuals that wanted to return to OSI’s programs have done so at this time.
IDD Provider Meeting
ARC of Franklin & Fulton Counties – Lorrie Miller
The ARC is currently looking for direct care professionals.
Family Care Services (FCS) – Tony Fisher & Nathan Sullivan
Jessica Coons was promoted from a LifeSharing specialist to a supervisor. Jessica
will be trained to be a certified investigator to work with Incident Management.
An increase in investigations and incidents is expected based on the latest
Incident Management bulletin. All LifeSharing specialists have completed the
ODP Incident Management training. Several FCS employees have been
attending the Everyday Lives Conference. Tony reminded everyone of the
upcoming LifeSharing Conference that will take place in November at the
Kalahari Resort.
Nathan Sullivan asked day program providers if there were any anticipated
changes to the requirement that individuals wear masks indoors even if fully
vaccinated. Individuals who are unable to wear a mask are currently limited to
outdoor activities. At this time no update was available. Lori will reach out to
ODP for further guidance.
Tony Fisher wanted feedback on the current electronic platforms used by other
providers for record management.
o Chuck Nussbaum confirmed that Keystone Human Services is currently
using CareLogic and is satisfied with this platform.
o Rachel Travis confirmed that PDS uses Horizon for medical documentation
and billing services.
o Lori shared that ODP is transitioning from the Home and Community
Services Information System (HCSIS) to Enterprise Case Management. ODP
expects Enterprise Case Management to be active by 2022.
Keystone Human Services – Chuck Nussbaum
There have been some major shifts in personnel resulting in a couple of supervisor
positions that need to be filled. Transition planning for Chuck’s retirement in
August is currently taking place.
Upcoming Trainings
See attached HCQU trainings
Everyday Lives Virtual Conference
Next Provider Meeting
Friday, August 20, 2021 at 10:00 a.m.
Remaining 2021 Schedule
November 19th
Minutes by Larry Reed