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HomeMy WebLinkAbout2021-06-02 Commissioner Minutes WEDNESDAY, JUNE 2, 2021 The Franklin County Commissioners met Wednesday, June 2, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. Kim Wertz from Chambersburg provided public comment and would like more information on board action items #8 that deals with Next Gen 911 and she would like a thorough understanding of what Next Gen is and how it works. She would also like more information on action item #9 for the phone system and if Verizon will be a backup to CenturyLink or is the County going away from CenturyLink. Chairman Keller responded that her questions will be answered during review of the agreements. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the May 21, 2021 Election Board meeting and May 26, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. Jake Crider, had an analog system but with new technology they will be going to an internet protocol. PEMA is heading up the transition which will start by the end of the year. The Next Gen 911 calls will be much faster, more accurate and they can transfer the phone faster to its jurisdiction. They will also receive text messages, photos and videos with this new program. Mr. Crider explained item #9 with Verizon is to be a backup to CenturyLink and if wires get cut like they did back in January with two different excavating accidents where 13 counties lost abilities to receive 911 calls, then CenturyLink will make a switch and DES will have 6 cellular phones to receive 911 calls with a rollover effect. It will be seamless to the public. John Hart, Project Manager, explained the two change orders that were over $10,000. The first change order with Lobar is to provide emergency po power goes out due to having inmates on the elevator. Mr. Hart explained action item #5 is with Oracle Elevator to provide security upgrades to elevators 4 & 5 at the request elevators if an inmate is on the elevator and override it if people are pushing the buttons in the elevator. Commissioner Ziobrowski asked what circumstances would have to occur for this to be used? Mr. Hart gave two different scenarios involving Adult Probation clients or inmates where this would be used. Commissioner Ziobrowski has support for using the former State Police barracks until we can construct a new, more o be used for a appropriate to spend $100,000 r until such time as we sell some land or can finance irman Keller responded due to the timeliness of the funding. He thinks there are other more pressing needs in the community that the ARP funds could be used for like public health. The intent for Continued on page 2 down the road for the secon supplemental appropriation and pursuing the new facility if the ARP funds could be used, but he feels it would be during the second round. Commissioner Flannery said that this is what was discussed previously and he mentioned the $20,000 for a forensic dryer and $10,600 for other potential purposes. Mr. Conner explained that this is strictly a transfer of funds from his escrow, not county funds. With the move, he will have a place to put the dryer. Mr. Conner then explained the use of the dryer. Commissioner Ziobrowski can build a new building in 2- items will be decided upon in the afternoon approval session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of May 21, 2021 Election Board meeting and May 26, 2021 meetings. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the amendments to the CARES Act Subgrant Agreements between the County and the following School Districts: Chambersburg, Greencastle, Tuscarora and Waynesboro to release the School districts from the requirements set forth in Uniform Guidance of the COVID-19 County Relief Block Grant as a result of the County's reassigning of funding for other purposes. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #EC-013 from Lobar, Inc. to provide emergency power for elevator 6 at the Judicial Center Project for an additional cost of $10,923.39. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #GC-083 from Lobar, Inc. to add closures to door P-001 at the Judicial Center Project for an additional cost of $1,463.99. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #001 - Elevator from Oracle Elevator Holdco, Inc. to provide isolation couplings and sound dampening materials in the cabs at the Judicial Center Project for an additional cost of $1,452.30. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #002 - Elevator from Oracle Elevator Holdco, Inc. to provide security upgrades for elevators 4 & 5 as requested by the Owner at the Judicial Center Project for an additional cost of $17,553.45. Continued on page 3 The Board reviewed Coroner matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $100,000.00 for building renovations and IT needs for the The Board reviewed additional Coroner matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $20,000 for a forensic dryer in the amount of $9,400.00 with the remaining amount related to other potential purchases not specifically indicated at this time. The Board reviewed Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Letter of Engagement between the Commonwealth of Pennsylvania (acting through the Pennsylvania Emergency Management Agency PEMA) and the County of Franklin for the provisioning of Next Generation 911 (NG911) services. This letter sets the expectations, interoperability, roles and responsibilities to implement and sustain NG911 statewide. NG911 is designed to provide access to emergency services from all connected communications sources and provide multimedia data capabilities. NG911 is a system of software, hardware and data to provide seamless integration of emergency information, devices and incidents. It delivers call routing and handling, data and information to the appropriate public safety answering point (PSAP) in a secure environment. The Board reviewed Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute a quote from Verizon Wireless for 6 Yealink T46 desk phones and mobile client service, at a cost of $150.00 per month. This service will allow the 911 Center to remain operational when our current CenturyLink service goes down. We will not be purchasing any of the additional items, just the phones and service. Act 12 911 Funds will be used to cover the cost that the County expends. The Board reviewed Fiscal matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Letter of Agreement between the County and Zelenkofske Axelrod, LLC (ZA) for agreed-upon-procedures outside of the annual financial and single audits at a cost of $15,000.00 for the period of March 1, 2021 through December 31, 2021. ZA will provide assistance with monitoring and compliance matters for the ERAP funding. Periodic monitoring of eligibility and expenditure of the funds is required. The contract is a not-to-exceed amount. The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Project Modification Request to PA Commission on Crime and Delinquency (PCCD) to request a three month no-cost extension (7/1/2021 - 9/30/2021) for Grant # 30822 - COAP Recovery Liaison. Funding will be moved from the Travel and Supplies/Products line items under consultants to the Consultant Cost line to cover the provision of Recovery Liaison services through September. The Board reviewed additional Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Project Modification Request to PA Commission on Crime and Delinquency (PCCD) for funding used to expand Case Management services for program participants, to offer pro-social graduates to initiate and maintain an Alumni Group for Good Wolf Treatment Court. A new participant is non-English speaking. This PMR is being requested to provide interpreter/translation services for this participant and future participants. Continued on page 4 The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Agreement of Sale between the County and PAC Industries, LLC for a capital expense purchase replacing a 60lb. capacity washer at a cost of $13,975.00. The current washer is almost 15 years old and is beyond repair. The purchase will eliminate continuous repairs and costs with a new machine. Milnor 60lb. washer 30022VRJ quote includes freight and delivery. Three quotes were obtained with the quote for PAC Industries, LLC being the least expensive. The Board reviewed Risk Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Service Agreement between the County and NAC Divisions for preventive maintenance at several county building locations of the County's video surveillance, access control, and duress systems at a cost of $12,324.76 for the period of January 1, 2021 through December 31, 2021. The agreements include annual inspections and preventative maintenance for the surveillance and access control systems and quarterly inspections of the duress systems at the County's existing worksites. This is a sole source vendor for the proprietary access control system. As the County transitions to the new security systems, locations will be removed from the annual agreements and costs reduced, until the service is phased out and no longer needed. The Board met with Tiffany Bloyer, Human Resources Director and the Controller Harold Wissinger for Salary Board matters. Also in attendance was Minnie Goshorn, Acting Children & Youth Administrator; Steve Rock, Director of Property Management; and Stacie Horvath, Human Services Administrator attending virtually. The Board reviewed Personnel matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the job description for the Custodial Worker III position. The meeting was adjourned at 2:20 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski