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HomeMy WebLinkAbout2021-06-16 Commissioner Minutes WEDNESDAY, JUNE 16, 2021 The Franklin County Commissioners met Wednesday, June 16, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. Chairman Keller made an announcement that the Commissioners meeting next week will be held at 11:00 AM that morning and there will be no afternoon meeting. The agenda will be brief for that meeting. Chairman Keller asked to amend the agenda to include an executive session to discuss potential litigation matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the June 9, 2021 meetings were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. John Boozer, Project Manager, was present to provide information on the following actions for the Court Facilities Improvement Project: change order #84 for milling and overlaying is a PennDOT requirement since we made a number of cuts in the street. This was not anticipated in the budget; change order #87 is required by code officials to go to a higher fire rated system and will paint it to match room interiors and this is a code requirement adaptation; Amendment #007 with Noelker and Hull is customary if added work requires the architects do additional drawings or spec work. It is part of their contract and Mr. Hart negotiated it down from 10% to 7.5%. Commissioner Flannery said that he is struggling with this action; if we decide we want to put a more expensive façade on the outside they will make an additional 7.5%. Mr. Boozer responded that this does cause considerable additional work and they do spend time on every change on our behalf. Chairman Keller said with the initial design and floor plans of the courthouse, out of budgetary concerns, they were asked to do additional work to rework that design and bring it into the confines of the budget. It was substantial additional work. It is . Chairman Keller responded that when we solicited proposals for this project, percentages were the standard for a project of this size. The items will be decided upon in the afternoon approval session. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 11:16 a.m. this date for the purpose to review potential litigation matters. The Board reconvened into regular session at 11:36 a.m. No action was required after the executive session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. Continued on page 2 On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the June 9, 2021 meetings. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #002 from eciConstruction, LLC to delete self- adhering waterproofing at basement foundation walls and coat new CMU-infilled window openings with fluid-applied waterproofing at the Archives Phase II Project for an additional cost of $7,144.00. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #084 from Lobar, Inc. to core-drill precast pavers where required so that lighted railing posts can be attached to concrete substrate at the Judicial Center Project for an additional cost of $6,105.74. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #085 from Lobar, Inc. to cut an outlet for the electrical contractor in the cabinets of Room 1010 at the Judicial Center Project in the amount of $209.70. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #086 from Lobar, Inc. to mill and overlay affected area of Main Street/US Route 11 as required by Chambersburg Borough and PennDOT at the Judicial Center Project in the amount of $35,063.75. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #87 from Lobar, Inc. to paint steel angle frames at fire-rated clerestory windows in courtrooms and courtroom vestibules at the Judicial Center Project in the amount of $961.25. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved amendment #007 to the agreement dated October 30, 2020 between the County of Franklin and Noelker and Hull Associates, Inc. for the additional fees for current work on the redesign of the Courthouse Annex. All terms and conditions of their master contract remain in force. Fees will be equal to 7.5% of construction cost. The amendment includes Courthouse Annex feasibility study through construction administration and architectural/structural/MEP redesign of the interiors. The Board reviewed GIS matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Pictometry International, Corp. to provide an additional software extension for imagery viewing in 911 FlexCAD software. This is part of the Spillman FlexCAD software implementation. Licensing is needed in order for individual computers running FlexCAD to view existing Pictometry imagery. There is no cost associated with this agreement. The Board reviewed additional GIS matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the renewal of the agreement between the County of Franklin and ESRI, Inc. (Environmental Systems Research Institute, Inc.) to provide licensing and support for GIS software at a cost of $31,200.52 for the period of July 1, 2021 through Continued on page 3 June 30, 2022. Software is used in support of daily operations for assessment, parcel mapping, addressing, 911 dispatching, municipal support, public reference, and various analysis and mapping requests. Software also serves as a framework for custom applications and solutions built for supporting County workflows. The Board reviewed additional GIS matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the renewal of the agreement between the County of Franklin and Pictometry International Corp./Eagleview for the period of July 15, 2021 through July 14, 2022 in the amount of $3,300.00 to provide access to the online aerial imagery viewing platform. Access is utilized by several county departments and partners, as well as law enforcement and emergency responders. The platform allows users to view existing and historical aerial imagery from previous flight purchases overlaid with GIS services. The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Project Modification requesting a 3-month extension for PCCD grant #30821, RSAT Jail to Community Treatment. The current period of July 1, 2019 through June 30, 2021 would be extended to September 30, 2021. The Board reviewed Information Technology Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute annual agreement between the County of Franklin and Gimmal, LLC, (formerly known as Infolinx) for the period of May 5, 2021 through May 4, 2022 in the amount of $5,900.00. Gimmal Records Management Software is used by the Archives Department to track the location, retention, and disposition of physical records. The meeting was adjourned at 2:08 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski