HomeMy WebLinkAbout2021-06-30 Commissioner Minutes
WEDNESDAY, JUNE 30, 2021
The Franklin County Commissioners met Wednesday, June 30, 2021, with the
following members present: David S. Keller, John T. Flannery and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
The meeting was live streamed.
Carrie Gray, County Administrator, asked to amend the agenda to include the
donation of a passenger van and a motion to receive the van and authorize the County
Administrator to sign documents to facilitate the transfer. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the
amended agenda.
Mayor Dick Starliper wanted to remind the Commissioners that Waynesboro is
having a parade on Saturday morning at 9:30 a.m.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
The minutes of the June 23, 2021 meeting were reviewed. These will be decided
upon in the afternoon approval session.
The Board reviewed Agreements, Contracts and Reports. Commissioner
Flannery wanted clarification from John Boozer, Project Manager, on items #2 and #6
related to the Judicial Center Project. Mr. Boozer explained that item #2 is in our favor
and a benefit. This action is to protect workers while they are on the roof. This is a new
requirement that was not included in the design. Action #6 is a system to protect two
rooms in the basement that hold weapons if a fire happens. Commissioner Ziobrowski
asked for more information on the sheriff sale contract. Deputy Chief Ben Sites
explained that the virtual sheriff sale is the result of the COVID pandemic. They wanted
to wait until other counties used this new system before contracting with the company.
This reduces overhead costs and will put the sale out to more people and more
platforms. He continued that it will increase the amount of bidders and will provide more
revenue back to the County. Commissioner Ziobrowski said he would like to see the
information for the sales and how it works so he asked to be included on the emails that
go out about the Sheriff sales. Commissioner Ziobrowski asked for more information on
the Long Range Transportation Plan contract. Steve Thomas, Planning Director,
attended virtually and explained that we are required to develop a long range
transportation plan. He explained all the areas they will be reviewing for the plan. He
said part of the process will involve large public participation. The items will be decided
upon in the afternoon approval session.
Ms. Gray explained this is a correction to the amended agenda she mentioned
earlier. There is already a resolution to accept the vehicle from Keystone RV for
Veterans Affairs under board actions. This motion is to authorize her to sign paperwork
on a real estate transaction for 33 S. Second Street to settle the property per the
previously signed sales agreement. On a motion by John T. Flannery, seconded by
Robert G. Ziobrowski; unanimously approved to authorize the County Administrator to
sign settlement documents related to the purchase of 33 S Second Street.
The Board reviewed Personnel matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the revised Human Services
Program Specialist position description in the Area Agency on Aging Department.
Continued on page 2
The Board reviewed an appointment to the Franklin County Industrial
Development Authority Board. On a motion by John T. Flannery, seconded by Robert
G. Ziobrowski; unanimously approved to appoint Debby Cunningham to fill a vacancy for
a term to expire on April 4, 2023.
The Board reviewed an appointment to the Franklin County Planning
Commission. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved to appoint Janeen McChesney to fill a vacancy for a term to
expire on December 31, 2024.
Teresa Beckner, Fiscal Director, met with the Board to provide information on the
pertains to expenses of the General Fund that is supported by property tax dollars the
amount spent was 29.9% of our budget through April. 4 months of the 12 months would
be 33.3% so we are performing ahead of budget. The 3 categories they look at when
evaluating and are more controllable are personnel, operations and capital. The capital
line for the year would be expected to be lean since we ask departments to postpone
purchases in the first quarter. For transfers through April the largest one being Children
& Youth followed by 911 operations. Ms. Beckner continued that on the revenue side
st
March 1 is when we record our property tax revenues and it was at 79% through April
which is better than last year. Significant charges for services are operations that by
their nature charge outside fees. The Jail being the largest, we budget on what we
expect but operations at the Jail have significant influence since they are still operating
under COVID 19 protocols. Property tax billings are at $43.3M. We actually performed
better in 2020 than anticipated. Through April we are at 59.4% of what we billed. Higher
than last year by $3.4M which she relates to extending the report period due to COVID.
The 5 year average through April was 45.5% and even last year we did better than that
stimulus money was given out to people, they may have used that to pay their taxes.
When those funds are not given out anymore that may not be the case for future taxes.
or 96% because ultimately the county will receive the 100%, albeit some through the tax
claim office. What he would like to see in the future is how much we are getting from
previous years, when adding in old ones from years past. Our cash flow is not affected
dramatically by how much we are getting from previous years and how much this year.
Ms. Beckner said she ran numbers comparison from 2020 to 2019 all categories
summarized. We increased tax revenues by $831,000 higher by 2%. This could be that
appeals lines were down because of COVID lockdowns which could be a component.
We collected 1.3% more in revenue which totals $577,000. Ms. Beckner said with
extending the tax deadline last year there was a $66,000 impact on the penalty period.
It did not really hurt us. Chairman Keller responded that it did help the community. Ms.
Beckner continued that on the expense side for all County spent was 27.8% through
swift action in March and in April. Human Services is about $10 M of their $45 M
budget. Public safety, capital projects and as individual pieces of the project progress
the spending can be higher or lower at different times. Human Services programs close
th
out June 30. The largest operations across the County besides the Jail, Children &
Youth services are at $68.5M, internal services are support services of the County at
27% and 911 operation is another big one at 32.1% YTD. Revenue overall across the
County can get more complicated when they can charge for services. This is also
affected by grants that come in also.
The Board recessed and will reconvene at 2:00 p.m. for final approval of the
items that were reviewed.
The Board reconvened at 2:00 p.m.
Continued on page 3
There was no public comment.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the June 23, 2021 meeting. Chairman Keller
abstained from voting.
The Board reviewed Aging Office matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the application for licensure
of a retail food facility from PA Department of Agriculture to update the proprietor name
ses.
The Board reviewed Commissioners Office matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Change Order #GC-088 from Lobar, Inc. to provide roof pavers
as required by the roofing manufacturer in order to provide a warranty for the roof at the
Judicial Center Project for an additional cost of $18,331.60.
The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Change Order #GC-089 from Lobar, Inc. to
provide landscaping revisions as required by the Borough of Chambersburg in borough
rights-of-ways at the Judicial Center Project for an additional cost of $2,161.20.
The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Change Order #GC-090 from Lobar, Inc. to reset
stone on the Historic Courthouse as requested by the owner at the Judicial Center
Project for an additional cost of $952.81.
The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Certificate of Substantial Completion from Lobar,
Inc. for the Electrical Construction of the Judicial Center Project.
The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Change Order #009-Plumbing from Stouffer
Mechanical Contractors to provide smoke detectors as required to activate the pre-
action dry fire protection systems in rooms B062, B068, 1019, and 1020 at the Judicial
Center Project for an additional cost of $29,912.52.
The Board reviewed Fiscal Matters. On a motion by John T. Flannery, seconded
by Robert G. Ziobrowski; unanimously approved the Engagement Letter from
MaherDuessel Certified Public Accountants to audit the financial statements of the 911
Program of Franklin County. PEMA has contracted with and requested MaherDuessel
Certified Public Accountants to audit the financial statements of the 911 Program of
Franklin County, which comprises the program statements of revenues, expenditures,
and changes in fund balance and the related notes to the program financial statements
for the years ended December 31, 2019 and 2020 with planned completion finalized by
December 31, 2021. There is no additional cost to the County for this service.
The Board reviewed additional Fiscal matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the Engagement Letter from
Zelenkofske Axelrod, LLC to provide independent audit services for the year ended
December 31, 2020, including the audit of the County's GASB 34 financial statements
and the County's Single Audit, required for all programs receiving federal and pass-
through funds at a cost of $107,009.00. This is consistent with the multi-year contract
signed by the Board on February 22, 2018.
Continued on page 4
The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the Project Modification to
PA Commission on Crime and Delinquency (PCCD) requesting a no-cost 12-month
extension for PCCD Grant # 30923 - County Jail-based Vivitrol Program.
The Board reviewed Human Services Administration matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved Contract
Amendment #1 to the contract between the County of Franklin and New Hope Shelter to
increase the encumbrance for Emergency Shelter Support in the amount of $9,000.00.
This is funded by the Human Services Block Grant, State Homeless Assistance
Program. All other terms and conditions of the original agreement will remain in full
force and effect.
The Board reviewed Information Technology Services matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the agreement between the County of Franklin and
Candoris Technologies, LLC in the amount of $5,880.00 to provide services to create a
new Active Directory Federated Services server. The current one is two versions behind
and is no longer compatible with third party services. This is also required to ensure
secure communications between internal County computer services and third party
vendor-provided products.
The Board reviewed additional Information Technology Services matters. On a
motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved
for the Chairman of the Board to execute the proposal from Morefield Communications
for a phone appliance that converts digital phone lines to analog so fax machines can be
used in the new Judicial Center at a cost of $4,240.36.
The Board reviewed Planning matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the amendment to the
contract dated March 25, 2020 between the County of Franklin and CS Davidson, Inc.
for engineering services in conjunction with the Bridge Maintenance Program
Sediment Removal Project. The reflected changes are in cost, the scope of work for
temporary construction easements, and the schedule of events. Construction and
engineering costs increased for a new total of $139,800.00 because a temporary stream
crossing must be constructed to complete the work. The project is for sediment removal
on Bridges 3 (Greene Township) and 25 (Hamilton Township) to improve hydraulic
performance.
The Board reviewed additional Planning matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved the work order
authorization from Michael Baker International to update the Franklin County Long
Range Transportation Plan (LRTP) at a cost of $180,000.00. The LRTP will cover the
span of the next 20 years of possible transportation projects and serves as the
foundation for the development of the Transportation Improvement Program (TIP) for
transportation projects to be federally and state funded. The County will be responsible
for $16,380.00 of the costs while federal and state funds will pay the remaining costs.
The Board reviewed Property Management matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Ehrlich Pest Control to provide preventative
maintenance for pest control at the old State Police Barracks, 679 Franklin Farm Lane,
slated for the temporary Coroner's office. Cost is $60.00 on a quarterly basis.
Continued on page 5
The Board reviewed Risk Management matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved the quote from
NAC Divisions for the equipment, materials, cabling, and installation of the Kantech
electronic access system, Video Insight surveillance system, and wireless duress
system for the new Coroner's Office on Franklin Farm Lane (former PSP location) at a
cost of $15,319.83. The contractor will be repurposing some equipment from the
Historic Courthouse and former Commissioners' Office to help minimize costs.
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County and Bid4Assets to move the 6 Real Estate Sales per year from an in-person to a
virtual format at no cost to the County for the period of June 30, 2021 through December
31, 2028.
The Board reviewed Tax Services matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved to exonerate taxes for
properties that are no longer present so the County can stop generating bills for the
future.
The Board reviewed Tuscarora Managed Care Alliance matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved
Amendment Number 1 to the agreement between the County of Franklin and Tuscarora
Managed Care Alliance (TMCA) to increase the annual amount set forth in section 13 of
the original agreement to $156,545.37 and extend the term to 12/31/2020 to transition
from fiscal to calendar year. The Administrative Agreement covers County services
provided to TMCA, (ITS, Risk, Mail/Postage, Human Resources/Payroll, Office Lease,
etc.) to support TMCA in the oversight and administration of the HealthChoices program.
All other terms and conditions of the original agreement will remain in full force and
effect.
The Board reviewed additional Tuscarora Managed Care Alliance matters. On a
motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved
the staffing agreement between the County of Franklin and Tuscarora Managed Care
Alliance (TMCA) for the period of April 1, 2021 through March 31, 2022, to pay for
personnel with payroll and benefits for the administration and oversight of the
HealthChoices Behavioral Health Program for Franklin and Fulton County, at a cost not
to exceed $615,000.00. Funds will be reimbursed to the County by TMCA.
The Board reviewed Veterans Affairs matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved Resolution #2021-02 to
accept a commercial passenger van from Keystone RV to be used to transport veterans
to their health care appointments.
In accordance with PA Act notifications, Ecoland Solutions, LLC notified the
County of a Pennsylvania Department of Environmental Protection NPDES Permit
Application being applied by K&K Manufacturing for a proposed pole barn with
associated parking located in Hamilton Township.
Sheriff Dane Anthony and Chief Deputy Ben Sites, along with the
Commissioners, presented Deputy Jeff Sarver with an Internal Meritorious Service
Award. Sheriff Anthony honored Deputy Sarver by stating that he puts the uniform on
every day ready, willing and able to do any assignment given to him. Jeff can sit down
with anyone and bring them from their very lows and cheer them up. He cares about
honored to have him as part of his staff. The Sheriff shared that last year a mother
Continued on page 6
called the office asking for a patrol car to drive by her house while her son who was
th
celebrating his 10 birthday would be sitting on the front lawn. His birthday party got
canceled due to COVID so she was trying to cheer him up. He asked Jeff if he would
drive by and he took it upon himself and had 50 other police and fire department
vehicles behind him and set the sirens and lights off for the child. He also spent his own
funds to buy gifts for the birthday boy. The Sheriff mentioned another story about a
request for an escort of a hearse carrying an activ
transported from Washington, DC to Geisel Funeral Home in Chambersburg. Deputy
Sarver had every overpass on 81 filled with policemen, firemen and civilians. The
emergency vehicles had their lights and sirens on and one fire truck had the ladder
extended with the American Flag flying high. He does these kinds of things every day.
The Sheriff invited a mother who left a message about Jeff helping to prevent her
younger son from committing suicide but she was not able to make it here today. Her
younger son now wants to become a police officer. She left a voice message thanking
ional message for
the meeting. Chief Deputy Sites read the citation that was presented to Deputy Saver.
He stated that he has been in the fire with Jeff at work and outside of work so there is no
rt and professionalism to his
job. John Thierwechter, Assistant County Administrator said that he worked with Jeff
years ago while he was with the State Police. He is a great guy. Deputy Sarver said he
loves coming to work every single day and loves what he does. The day that he
becomes uncompassionate is when he will hang it up. He loves to teach young guys
that they are the extension of the department they represent. If he can turn a life around
a lot of that he contributes to God. His wife put him on a good path and to becoming a
Christian. There are a lot of guys that deserve this more than him. He appreciates all of
them and loves working here.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 2:25 p.m. this date for the
purpose to review potential litigation matters. No action will be required after the
executive session. The Board reconvened into regular session at 3:15 p.m.
The meeting was adjourned at 3:16 p.m. with a motion by John T. Flannery;
seconded by Robert G. Ziobrowski.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
____________________________________
David S. Keller, Chairman
____________________________________
John T. Flannery
___________________________________
Robert G. Ziobrowski