Loading...
HomeMy WebLinkAbout2021-07-21 Commissioner Minutes WEDNESDAY, JULY 21, 2021 The Franklin County Commissioners met Wednesday, July 21, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to adopt the agenda. Kim Wertz from Chambersburg provided public comment and asked what type of windows board action #2 is referring to and what makes them different. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. The minutes of the July 14, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. John Boozer, Project Manager, explained the window that Ms. Wertz questioned is moving from a standard but more like a panel and referenced they are similar to some of the windows in the new Admin Building. The items will be decided upon in the afternoon approval session. Human Services Administrator Stacie Horvath; Director of Grants Management Glenda Helman; Human Services Fiscal Director Stacy Rowe; and members from the Human Services Block Grant (HSBG) Committee conducted a public hearing on the Human Services Block Grant for 2021-2022. Ms. Horvath said this is the second public hearing: the first hearing was held two weeks ago. Ms. Helman explained that when st they received the guidelines and template on May 21 from the State they were able to th start the process and had their first public hearing on July 13. Public notification occurred on the website and in the newspaper 10 days in advance. The final draft for th Commissioners review and signature is today. The plan is due to the State by July 26. Ms. Rowe provided the history and background of the Human Services Block Grant that started in Fiscal Year 2012/2013 as a pilot program allowing 20 counties to participate. She explained that during FY 17-28 the State removed Children & Youth special grants, and increased the allowable carry-over from 3% to 5%. The increase from 3% to 5% removed the option for the waiver request. They will be returning approximately$40,000 to the state this year. Ms. Rowe continued that the Block Grant has reinvested $1,306,900 to date. An additional $280,500 is projected for 20-21 which is our 5% maximum allowable carryover. Ms. Rowe explained the reinvested funds categorical which includes: Drug & Alcohol Services at 27%; New Services & Projects at 23%; Housing Services that includes MH housing support at 22%; Aging Services at 12%; Children & Youth at 3%; Data Warehouse at 9%; Professional Development at 3%; and, Outreach at 1%. Chairman Keller asked for the background on why we are sending dollars back. Ms. Horvath responded that Stacy Rowe and all the programs did everything they could but it was a challenge with services shut down and staff not working due to COVID. There are other counties that are returning a lot more than we are. We always try not to send anything back but COVID was the direct cause. Commissioner Flannery asked what is the situation with sustainability with the grants. Ms. Horvath explained that they take a look at funding projects for two years and ask where they are at with sustainability for year three. They report outcomes and they are told that the program needs to be sustainable. Ms. Rowe explained the budget for 2021- 2022 and the amount of individuals served. Occasionally we receive some extra funds throughout the year but we cannot include those in this budget. These amounts can be shifted throughout the year. She reported that the total HSBG budget is $6,364,570 with Continued on page 2 13,240 individuals served. Ms. Helman provided highlights on the mini-grants that were eligible to community programs of up to $15,000 and the planning committee set the parameters for the Request for Proposals (RFP). The Committee reviewed each proposal and had an equalized scoring sheet. The recommendations were provided to the Commissioners for approval prior to distribution of the funding. She continued that there were a total of 9 community projects that were awarded the mini grant funding. She wanted to commend Stacie on her outreach to the community to determine where the funds could go so we did not send any funds back to the state. Ms. Helman provided information on the continuous quality improvement that includes bylaws, procedures for on-boarding and training of new committee members. Working committees will continue to be formed when needed for special projects or to review ongoing operations and procedures. Ms. Horvath explained that there are 12 voting members that include community experience representatives and persons with lived experience. She also provided information on the staff and auxiliary members of the Planning Committee. Chairman Keller turned the meeting over for any public comments. There were no comments. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the Human Services Block Grant Plan for FY 2021- 2022. Commissioner Ziobrowski said the presentation was comprehensive and succinct. Chairman Keller thanked everyone involved and that they are the heart and soul of this committee. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the July 14, 2021 meeting. The Board reviewed Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #008 from eciConstruction, LLC to remove old cricket, patch roofing, and install new scupper through parapet wall at SW corner of Phase 2 project area, connected to new conductor head and downspout at the Archives Phase II project for an additional cost of $3,406.00. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #009 from eciConstruction, LLC to provide spandrel glass for W1 window in lieu of the specified metal panel at the Archives Phase II project for an additional cost of $350.00. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #010 from eciConstruction, LLC to rework two existing storm drain inlet boxes, including reinforcing existing steel diamond- plate covers and refurbish a portion of the existing stormwater piping including adding fiberglass lining at the Archives Phase II project for an additional cost of $15,596.00. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #092 from Lobar, Inc. to provide additional pavers at New/Historic Courthouse Plaza as required to finish the landing at - than dimensioned on drawing L101 at the Judicial Center project for an additional cost of $1,869.95. Continued on page 3 The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #003 from Oracle Elevator Holdco, Inc. to add security provisions requested by the owner at elevator #6 and add a car-top handrail due to hoistway inconsistencies at the Judicial Center project for an additional cost of $5,978.77. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the addendum to the Franklin County OPEB (Other Post-Employment Benefits) Investment Policy Statement dated November, 2011 to add Global Listed Infrastructure to the asset allocation mix. This was approved by the Board at the OPEB Meeting on May 12, 2021. The Board reviewed Human Services Administration matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the contract between the County and Family Care Services, Inc. to create a visually meaningful brand and website to raise awareness of Family Care Services in an effort to recruit, maintain and communicate with caregivers, foster families and other service providers at an amount of $9,000.00 for the period of May 1, 2021 through December 31, 2021. The enhancements will also allow individuals to share information through a secure family portal. The Human Services Block Grant awarded a mini-grant for provider branding and website enhancements In accordance with PA Act notifications, K&K Manufacturing, LLC notified the County of a Pennsylvania Department of Environmental Protection Bureau of Clean Water Chapter 102 Permit for building a pole barn with a lay down area located in Hamilton Township. The Board reviewed an appointment to the Agricultural Land Preservation Board. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to appoint Brittany Clark to fill an unexpired term through December 31, 2021. Commissioner Ziobrowski wanted to mention that Ms. Clark is replacing Eugene Gayman who was an original member of the Board and served for 30 years until his death. He wanted to acknowledge his service to the Board. The meeting was adjourned at 2:06 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski