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HomeMy WebLinkAbout2021-12-22 Commissioner Minutes WEDNESDAY, DECEMBER 22, 2021 The Franklin County Commissioners met Wednesday, December 22, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the December 15, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. Commissioner Ziobrowski asked for more information on item #6, supplemental appropriation for the Motorola upgrade and radio project. Bryan Stevenson, Communications Coordinator for DES provided information on the milestones with the project and what needs to be completed in January. He explained that one delay is a facility that is maintained and owned by the Federal Government which is progressing slowly. He said that the radios for the Sheriff, Jail, Probation and Coroner have been programmed and that Emergency Services will be programmed in January. Commissioner Ziobrowski asked for an update on the terms of the long term lease for the Motorola Project. Sharon Moats, Senior Accountant from Fiscal, explained that the lease is the funding source fo year lease with the initial payment beginning in January 2022. The annual payment will be $493,063.00. Chairman Keller explained that the high-level explanati installed in 2010 so this is updating that equipment and setting us up for NextGen911. Mr. Stevenson responded that some is NextGen but it also includes upgrades and new technology that will be faster and give us more capability. the purchase of indoor cameras, is coming out of coroner discretionary funds or general fund. Ms. Moats will research that and have an answer by the afternoon meeting. Commissioner Flannery asked if action #1, change order for additional floor boxes, is a repeat from a week ago and John Boozer, Project Manager explained that this change order is for the Historic Courthouse and the previous change order was for the new Judicial Center. Commissioner Ziobrowski asked Bill Kick from HRG to provide more information on item #16, proposal from HRG for engineering for Bridge 26. Mr. Kick explained that the loads are insuand that the deficiency accelerates with age. The bridge will be completely replaced. He explained further that the center pier might be eliminated to save the county money and help with the flooding issues that currently occur but the engineering phase would look at several design options. Chairman Keller added that the Motorola project is being paid for without any impact to fund because of the active management of existing bonds and refinancing when it was opportune to do so and the hard work of our folks. He thanked everyone for their efforts with that and he thanked Robert Povlich and Bryan Stevenson for their efforts in negotiating the contract as well. The items will be decided upon in the afternoon approval session. Continued on page 2 The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the December 15, 2021 meeting. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #EC-037 from Lobar, Inc. to provide additional floor boxes and receptacles in the Historic Courthouse courtrooms as requested by the owner for reorientation of well tables at a cost of $6,400.01. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #EC-029 from Lobar, Inc. to provide power to courtroom suspended particle privacy glass windows that were inadvertently omitted from the construction drawings at the Judicial Center Project at a cost of $4,844.69. The Board reviewed Court Administration matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the agreement between the County of Franklin and Josephina C. Souders for translator services. This amendment is to include bonus pay for hours exceeding 775 for an additional $2,500.00 during the last pay period at the end of the year during which the Independent Contractor completed 775 hours. The Board reviewed Elections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Purchase Order from Election Systems & Software, LLC for a system upgrade on the voting equipment at a cost of $7,139.00. This upgrade will include security patches as well as updating the operating system from Windows 7 to Windows 10. The Board reviewed Fiscal matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $4,840,000.00 to provide budget to transfer County Relief Block Grant Funds from Fund 80 (special revenue fund) to the General Fund to reimburse the General Fund for eligible expenses. The Board reviewed additional Fiscal matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $2,762,426.00 for the Motorola Upgrade and Radio project in process and its related long-term lease/debt and expenditures. The initial lease payment is due in January 2022. The Radio Project includes various county departments and impacts various funds. The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved amendment #5 to the contract dated October 1, 2017, between the County of Fr recovery housing services to the Good Wolf Treatment Court. This amendment is to extend the term of the agreement to December 31, 2021. All other terms and conditions of the original agreement will remain in full force and effect. Continued on page 3 The Board reviewed additional Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved amendment #2 to the contract dated October 1, 2017, between the County of Franklin and Pyramid Healthcare that provides s ubstance abuse treatment services for Good Wolf Treatment Court participants. This amendment is to extend the term of the agreement to December 31, 2021. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Human Services Administration matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and South Central Community Action Program to provide FY 2021-2022 Homeless Assistance Program services to include case management, general operations, rental assistance, and shelter support at a cost of $111,037.00 for the period of July 1, 2021 through June 30, 2022. The Board reviewed Information Technology Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Pole and Conduit License Agreement between the County of Franklin and Letterkenny Industrial Development Authority at a cost of $1,210.00 for the period of January 1, 2022 through December 31, 2026. The County currently runs fiber between the Jail and Department of Emergency Services (DES) in Letterkenny and use their utility poles to do so. This is an agreement to pay an annual fee for the use of the space. The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the transport agreements between the County of Franklin and the following PA State Constables: Craig Leisher and Stephen Larsen. The agreements are for service of approved transports for the Jail for an amount of $30.00 for the first hour and $3.50 for each additional quarter hour for a term of January 1, 2022 through December 31, 2022. Constables are required to follow state, local laws and Franklin County rules, regulations and policies. The Board reviewed additional Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Memorandum of Understanding between the County of Franklin and County of Indiana to house adult inmates, over the age of 18 for both male and female in accordance with the ability of cell space at a cost of $65.00 per day per inmate, for the period of January 1, 2022 through December 31, 2022. This facility is PREA certified and abides by all PA Title 37 regulations. Indiana County reserves the right to accept offenders at their discretion. All medical expenses accrued will be the responsibility of the County of Franklin. The Board reviewed MH/IDD/EI matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the updated 2020-2021 and 2021-2022 contract listings for Mental Health, Intellectual Developmental Disabilities, and Early Intervention. Contract listing is maintained for proper accounting of all contacts to include vendor name and address, type(s) of service provided and rate(s) charged for services. The Board reviewed Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the addendum to the existing consultant agreement with Shippensburg University's Center for Land Use dated March 10, 2021 to extend the deadline for the Housing Inventory and Analysis project to March 31, 2022. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Contract Change Order from C.S. Davidson, Inc. for Farhat Excavating to extend the contract for the sediment removal project for bridge 3 through December 31, 2021. There were project completion delays due to pipe delivery delays. Farhat has agreed to pay for any additional engineering costs from CS Davidson, making this time extension no cost to the County. Continued on page 4 The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from Herbert, Rowland & Grubic, In. (HRG) to provide engineering services including survey, design, permitting, construction bidding, and construction oversight services for the Bridge 26 Replacement Project (carrying Leafmore Road over Back Creek in Hamilton and Saint Thomas Townships) in the amount of $378,360.00. This project is anticipated to utilize Act 13 funding for all phases of the project. The bridge is currently posted for a 27 Ton weight limit except for combinations of 38 tons. The bridge is in overall poor condition based on the latest inspection. Construction is anticipated for 2023. The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved Resolution #2021-09 to update the signatory to allow Steven Thomas, the Planning/MPO Director to sign all Metropolitan Planning Organization (MPO) agreements and work orders regarding the Pennsylvania Department of Transportation 2023-2028 Open End Planning Agreement. The Board reviewed Property Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from Accruent to provide an annual technical support renewal of the Maintenance Connection Program at a cost of $12,108.26 for the period of January 7, 2022 through January 6, 2023. The Board reviewed Reentry Services Center matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Keystone Health to provide psychiatric and counseling services for CARE participants until Medical Assistance is active in the amount of $15,000.00 for the period of January 1, 2022 through December 31, 2022. The Board reviewed additional Reentry Services Center matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Mental Health Association (MHA) to provide Peer Support services for the CARE program and the Jail. The County is only billed for services until Medical Assistance is active at a cost of $15,000 for the period of January 1, 2022 through December 31, 2022. The Board reviewed Risk Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from B&H Photo Video Pro Audio for the purchase of indoor cameras and a The Board along with the Veteran Affairs Department presented Certificates of Appreciation to Penn National co-owner Patti Nitterhouse, and Penn National Golf Professional Darin Peart, on September 3rd. A certificate was also given to Tournament Sponsor Kristin Shetler of Berkshire Hathaway HomeServices, who was unable to attend the meeting. Justin Slep, Director of Veteran Affairs started the presentation by stating that there were 196 golfers, 49 teams, 55 sponsors, and 25 volunteers that included county employees contributing their own time. The total net profit was $23,802.95 which is the highest that was ever raised. Mr. Slep explained that there was a sister fundraiser of 20 individuals that typically play in the tournament but he di of $28,060.90. Mr. Slep provided the history of Penn National that was founded in 1968 by T.K. Nitterhouse and a group of local investors. In 1995, Patti Nitterhouse and her husband took over the management of the golf course. Their son and daughter are now helping to manage and create the vision for the future. He continued that Patti is active in the community and serves on several boards. Mr. Slep provided information on Darin Peart who was born and raised in Littlestown, Pennsylvania and is now the PGA Head Professional at Penn National. Mr. Slep said he has a lot of knowledge and skills and that Justin appreciated his guidance and Continued on page 5 expertise during the tournament. Kristen Shetler is a realtor with Berkshire Hathaway commissions to the Franklin County Veteran Affairs throughout the year. She has gone above and beyond in supporting veterans in the community. She could not be here today due to the loss of her father a few days ago. Mr. Slep said he greatly appreciates everyone. Chairman Keller thanked Justin for his incredible leadership and motivation, and the example he sets is amazing. He said he thanked John McPaul for everything that goes on in terms of outreach; he thanked them for all they do. Chairman Keller said Veterans Affairs sets the bar higher and higher each year and thanked the community for embracing the outreach program and everything the department is doing for veterans. He continued that he was at CCAP a few weeks ago and Slep presented on everything the department is doing for veterans. He heard positive feedback on what Franklin County is doing. He said tand he thanked Patti and Darin again. Commissioner Flannery said that Justin did a phenomenal job and he thanked Patti and Darin who also did a phenomenal job. It was a great day and he looks forward to supporting them in the years to come. Commissioner Ziobrowski said that Chairman Keller hit all the nails that need hit but he wants to talk about Patti whom he has known for many years. He continued that the apple does not fall far from the tree; he knew TK Nitterhouse and his accomplishments and he was a fascinating guy. The thing he loved about Pete Nitterhouse was that he was always even keeled and not a snob. They are a wonderful family and have given so much to the community. Patti thanked Darin because she does not deserve all the credit. She the county is doing. She thanked them for the recognition and thanked Darin for what he does forward to working with them in the future. She wanted to mention that Carrie Gray was the person who lit the fire under her to support the tournament. She added that this was a community effort. The meeting was adjourned at 2:25 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski