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HomeMy WebLinkAbout2022-09-14 Commissioner Minutes WEDNESDAY, SEPTEMBER 14, 2022 The Franklin County Commissioners met Wednesday, September 14, 2022, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. Kim Wertz, from Chambersburg, provided public comment and wanted to officially invite the Commissioners and County Administration to the Mental Health Association open house on th September 27 from 9:30 a.m. to Noon. Ms. Wertz stated that she has a question on board action #6, sale of a 2003 van that she will discuss with the Commissioners further after the meeting. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the September 7, 2022 meeting were reviewed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. Minnie Goshorn, Children, Youth and Family Services Administrator, was present to provide highlights of the Needs Based Budget for 2023/2024 and explained that she was able to incorporate three previous programs into the Special Grants Program that will provide 90-95% of state funds to the county. She explained that the savings from adding these programs to the special grants line item are estimated to save the county approximately $450,000 to $500,000. The items will be decided upon in the afternoon session. The Board conducted a bid opening for kitchen floor replacement at the Franklin County Jail. Tammy Zook, Business Manager for the Jail, explained that the current facility has been there since 2007 and the way the floor was originally constructed has grout throughout. There is a lot of wear and tear where the dish and food carts travel with the Jail having three meals a are also cracking. The best recommendation was to replace the whole floor with epoxy instead of grout. The state inspection mentioned that the floor needs replaced so the Jail informed the State that they are working on getting it replaced. The following bidders submitted a bid: CA Reed & Associates from Canandaigua, NY bid an amount of $83,996.00. The bid will be forwarded to the Business Manager/Project Manager, the Warden, the County Solicitor and the Director of Procurement for their review. The Board will award or reject the bid at this Denise Esser from Waynesboro Community and Human Services (WCHS) was present to request Housing Trust Funds to support the Safe Housing Fund which provides funding for small scale repairs to bring existing affordable units into compliance with standards for the Emergency Solutions Grant (ESG) and for the WCHS Community Health Nurse Program. Ms. Esser provided their mission statement and said that they work closely with families facing eviction in Waynesboro and Greencastle School District areas. WCHS finds that keeping families in their existing unit is the most effective way to prevent homelessness. WCHS prevents evictions by helping to pay past due rents and utility payments. Ms. Esser explained that the current Emergency Solutions Grant requires a HUD inspection and if the unit does not pass they are not able to use ESG funds. They would have to find housing elsewhere which is hard to find right now. Under the Safe Housing Fund, if the rentals do not pass safety Continued on page 2 inspections they offer assistance with a 50% match from the Landlord up to $1,000 to get the unit up to compliance. They expect the owners to sign an agreement to allow the family to remain in the unit for up to three years. Ms. Esser explained the Community Health Nurse Program is for patients w that go into homes weekly and make sure they are taking their medications and following the care directions of their providers. The nurses also do an inspection and check to see if the -nursing eligible to be in the program. The main goal is to keep patients home and to not return to the emergency room for at least30 days. Currently the patients the nurses are seeing have limited income or Safe Housing Fund will take care of some environmental assessments, and assist the owner occupied units 100% and 50% for the rental units. In other situations where clients caused an eviction and keep them in their home. They feel the Housing Safe Fund will create better outcomes for families and patients and prevent evictions and homelessness. Chairman Keller asked how many folks they will be able to serve. Ms. Esser responded that if it is $1,000 each then that would be 10 families but it may be more depending on the project costs. They also received a Home for Good Grant in the amount of $5,000 from the PA Housing and Finance Administration. Chairman Keller thanked her for the presentation and that the agreement is on for final action this afternoon. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Children & Youth matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Needs Based Plan and Budget for fiscal years 2023/2024 to the Department of Human Services Office of Children, Youth and stth Families (OCYS). The plan covers the time period of July 1 through June 30 each year and shows all expenditures and revenues requested for this period. The Board reviewed additional Children & Youth matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the quote from Jennings Chevrolet Buick, GMC, Inc. for purchase of a 2022 Chevrolet Equinox LT AWD at a cost of $29,262.00 to replace a vehicle that was involved in an accident and deemed a total loss by the insurance. This company is on the Co-stars contract listing. The Board reviewed Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the lease agreement between the County of Franklin and Craig Schellhase for the HUD Permanent Supportive Housing Lease Program (Shelter Plus Care) that covers the total rent plus any landlord covered utilities for participants. The lease is at a cost of $9,425.00 for the period of September 1, 2022 through September 1, 2023. The County holds the Lease with the landlord and the participant subleases from the County. Program participants are responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross income. Participants are linked with Supportive Services and case management to assist them with maintaining permanent stable housing. The Board reviewed Planning matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Housing Trust Fund Grant Agreement between the County of Franklin and Waynesboro Community and Human Services for a grant in the amount of $10,000.00 to support the Safe Housing Fund which provides funding for small- scale repairs to bring existing affordable units into compliance with standards for the Emergency Solutions Grant (ESG) and WCHS Community Health Nurse Program. Continued on page 3 The Board reviewed additional Planning matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the request from the Franklin County Community Connection Division for $10,000 from the Housing Trust Fund to be used as a cash match for the 2021/2022 Housing and Urban Development (HUD) Permanent Supportive Housing Program. The Board reviewed Procurement matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved Resolution #2022-28 to authorize the sale of a 2003 Dodge Caravan in the Children & Youth Department which no longer serves any purpose to benefit the County and is being stored with no current or future use planned. The Board reviewed Retirement Board matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the subscription agreements between the County of Franklin and Partners Group Private Credit Strategy B LLC and Partners Group Private Equity II to add private credit and private equity to the portfolio at 3% and 5% respectively. Fixed income will be lowered by 3% and domestic equity will be reduced by 5%. This follows action that was taken at the Retirement Board meeting on August 17, 2022. The Board reviewed Tax Claim matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to accept a bid made by Richard D. Fisher in the amount of $100.00 on the repository sale of a mobile home located in Fannett Township. This sale would be able to start generating tax money In accordance with PA Act notifications, martin and martin, Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES Permit Application being applied by Chambersburg Waste Paper, Co., Inc. to operate a municipal waste transfer facility on property located in Guilford Township. The Board reviewed information regarding Hunger Action Month. Nancy Heigel from the Central Pennsylvania Food Bank, was present virtually. Ms. Heigel explained that she works with representatives from South Central Community Action Program (SCCAP), Salvation Army and the small food pantries and kitchens in her region. She thanked the Commissioners for recognizing Hunger Action month today. This will help to bring awareness to hunger in the community. Anyone can donate, participate or advocate to help fight hunger. She wanted to th mention that on September 28 there will be a Whitehouse Conference on Hunger, Nutrition and Health. This is the first time in 50 years that a national conference is being held. She thanked the Commissioners for recognizing Hunger Action Month. Chairman Keller said they appreciate all their organization does and for the partnership and role that she plays in that. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to sign Franklin County Proclamation #2022- 21 proclaiming the month of September as Hunger Action Month in Franklin County and that the attached proclamation be made a part of these minutes. The Board further considered the bid received for the kitchen floor replacement at the Franklin County Jail that was opened during the morning session. Carrie Gray, County Administrator, explained that the team recommends not proceeding with the bid that was received and turned it over to Robin Harmon, Director of Procurement. Ms. Harmon explained that there were several issues of noncompliance with the bid submission. There was no bid form or non-collusion affidavit included in the bid. The bid was mailed to the Jail instead of the not following the technical requirement of the bid. Ms. Harmon mentioned that another item that was an issue is the additional costs for trash removal which should have been included in the bid price. Tammy Zook, Business Manager said that they would like to wait until the first quarter to put out another bid. Hopefully the supply will catch up with demand. Until then, they will continue to maintain what they can and replace tiles as needed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to reject the bid that was received. Continued on page 4 On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 2:15 p.m. for the purpose of reviewing pending and potential litigation matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to reconvene into regular session at 2:35 p.m. No action was required after the executive session. The meeting was adjourned at 2:36 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski