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HomeMy WebLinkAbout2022-12-07 Commissioner Minutes WEDNESDAY, DECEMBER 7, 2022 The Franklin County Commissioners met Wednesday, December 7, 2022, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. The minutes of the November 30, 2022 meeting were reviewed. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. The items will be decided upon in the afternoon session. The Board reviewed a board appointment to the Mental Health/Intellectual & Developmental Disabilities/Early Intervention Advisory Board. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to reappoint Candace Rutherford for a term of September 1, 2022 through September 1, 2025. This is the date to award/reject bids for the roof replacement at the Human Services Building. Robin Harmon, Director of Procurement, stated that last week the county received three bids and after reviewing all three bids they deemed two unresponsive due to one having an improper bond form and the other one included a different warranty than what was specified in the bid itself. She is recommending ARK Contracting, LLC for a bid amount of $153,900.00 and $90 per sheet of plywood in case deck repairs are needed. Chairman Keller asked how ARK stacked up against the other bids. Ms. Harmon responded that they were slightly above the lowest bid that was deemed unresponsive by $940 higher but their sheet of plywood was $38 lower per sheet. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to award the bid to ARK Contracting for the amount presented. Ms. nd to get the paperwork started due to the project needing to be completed by December 22 as per the bid requirement. Justin Slep, Director of Veterans Affairs, was present to award certificates of completion to service dogs and their handlers. He thanked the Board for allowing him to come back today. and volunteers as well. The support for this program year after year is amazing. In the beginning they wanted this program to be more than just a training program. They wanted the over to John McPaul, Community Outreach and Events Coordinator, and Julie Beam, Administrative Assistant, to award the certificates. John presented Ranger, a 4-year-old goldendoodle/poodle to Jay Depp of Chambersburg, who served in the U.S. Marines. Julie presented Cooper, a 5-year-old German shorthaired pointer to Clinton Goshorn of Fannettsburg, who served in the U.S. Army. John presented Moose, a 3-year-old Bouvier, to Jennifer Small from Mercersburg, who served in the U.S. Army. Good Dog: Boarding, Doggie Day Care & Training, from Greencastle trained all the dogs that were here today. Mr. McPaul Continued on page 2 explained that a veteran could not attend due to his work schedule but Colt, a Golden Retriever, was presented to Shawn Burgener of Greencastle, who served in the U.S. Marines. Helen Carlson, from Good Dog, thanked the Commissioners for having them here today and this has been an exciting year. A year ago in July the Commissioners came to her facility to certify three other dogs. This year has been an exceptional year since it becomes a training therapy session where they can speak their hearts and minds. Helen dog Moose was her dog first and she is the first veteran who has trained her own dog through the program which is very hard to do. She congratulated Jen great group and a great year. She thanked everyone. Chairman Keller thanked Justin and his loves it and they love to see him love doing what he does. He thanked Helen and her whole team at Good Dog. That is an amazing organization and they are so proud to be associated with them. And he said to the veterans congratulations on finding their new forever pal and for completing a very rigorous training. He thanked them for trusting the County to be of service to Flannery said well done to Justin, he remembers going to State Line when this project got started. He thanked the veterans and their service dogs. He stated as a dog lover, this is team effort, congratulations and they do a great job. Chairman Keller wished everyone a safe, happy and blessed holiday season. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the Notice of Intent to Award to ARK Contracting, LLC as part of the bid this morning for replacement of the roof at the Human Services Building. The Board reviewed Children and Youth matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the quote from Jennings Chevrolet- Buick-GMC, Inc. for purchase of a 2022 Buick Encore GX that is necessary for the transportation of Children & Youth Services staff and clients at a cost of $26,784.00. This vehicle purchase was approved in the FY 22-23 state Needs Based Budget. Request for quotes were requested with 6 responses. This was the lowest qualified quote. The Board reviewed Community Connections matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the lease between the County of Franklin and Darren Garvin for the HUD Permanent Supportive Housing Lease Program (SHP I/II) that covers the total rent plus any landlord covered utilities for their program participants. The lease is at a cost of $9,425.00 for the period of November 1, 2022 through November 1, 2023. The County holds the Lease with the landlord and the program participant subleases from the County. Program participants are responsible for any additional utilities that are not included in the lease/rent. The rent and utilities cannot equal more than 30% of the re linked with Supportive Services and case management to assist them with maintaining permanent stable housing. The Board reviewed Grants/CJAB matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved amendment No. 2 to the Contract between the County of Franklin and Bopic, Inc. for language assistance/interpretation services for Good Wolf Treatment Court participants with limited English proficiency. This amendment is to extend the agreement to September 29, 2023 for a contract amount of $3,000.00. All other terms and conditions of the original agreement will remain in full force and effect. Continued on page 3 The Board reviewed additional Grants/CJAB matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved amendment No. 7 to the Recovery Housing to Good Wolf Treatment Court participants. This amendment is to extend the agreement to September 29, 2023 and to increase the amount by $11,002.00 for a not to exceed total of $75,500.00. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Reentry Services Center matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the agreement between the Assisted ReEntry (CARE) program that pays for prescriptions for psychotropic medications for program participants who do not have active Medical Assistance. The county is the payer of last resort. There are no price increases for any of the medications listed in Exhibit 1. The contracted amount is not to exceed $4,000 for the term of January 1, 2023 through December 31, 2023. The Board reviewed additional Reentry Services Center matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the agreement between the County of Franklin and Keystone Health to provide mental health services for Case Assisted ReEntry (CARE) participants who do not have active insurance at the time of their appointment. This agreement is for an amount not to exceed $15,000.00 for the period of January 1, 2023 through December 31, 2023. The Board reviewed Risk Management matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Eastern Time to provide service on the Access Control System, Duress Alarm System, and Video Surveillance System, as installed. Annual Inspection and Preventative Maintenance at the following locations: Admin Annex , Adult Probation , Ag Heritage Franklin Farm Lane, Agency on Aging, Clarks Knob Radio Tower Site, Courthouse Annex, Reentry Service Center, Department of Emergency Services, MDJ Mercersburg, MDJ Waynesboro, MDJ Scotland, MDJ Guilford, MDJ Pleasant Hall, Firehouse greement is at a cost of $13,431.00 for the term of January 1, 2023 through December 31, 2023. The Board reviewed Tuscarora Managed Care Alliance matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved amendment number 1 to the Administrative Agreement between the County of Franklin and Tuscarora Managed Care Alliance that outlines the basic duties of both TMCA and Franklin County. This amendment is to -to-exceed amount set forth in Section 13 of the original agreement to be increased from $122,932.00 to $202,972.00. All other terms and conditions of the original agreement will remain in full force and effect. In accordance with PA Act notifications, Skelly and Loy notified the County of a Pennsylvania Department of Environmental Protection Chapter 105 General Permit No. 11 Application being applied by PA Department of Transportation (PennDOT) for a culvert replacement project on property located in Greene Township. Chairman Keller announced that the Board was presented with review committee recommendations for the IMPACT! Grant Awards last week. They were favorably received. He continued that the workgroup did an excellent job reviewing all the applications and making well- informed decisions. He agrees with the methodology that was used and the approach the authorities and nonprofits around the county and he thinks it will have an impact all across the out to the recommended recipients to start the paperwork. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to authorize staff to proceed Continued on page 4 with implementing the awards as presented last week. The Board thanked Carrie Gray and her team for getting them to this point. Ms. Gray thanked the Board for the opportunity. She continued that it was great to connect with all the nonprofits and municipalities throughout the county and they will continue to work with them to accomplish those goals. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to enter an executive session at 2:11 p.m. for the purpose of reviewing pending litigation matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to reconvene into regular session at 2:49 p.m. No action was required after the executive session. The Board held a Retirement Board meeting. Lee Martin, Marquette Associates Managing Director, met with the Board to provide a report of the Franklin County Other Post-Employment Benefits (OPEB) Fund. The meeting was adjourned at 4:15 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski