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HomeMy WebLinkAbout2023-01-18 Commissioner Minutes WEDNESDAY, JANUARY 18, 2023 The Franklin County Commissioners met Wednesday, January 18, 2023, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. Chairman Keller wanted to publicly thank the Franklin County Visitors Bureau for the thoughtful award they presented to the Commissioners last night for the Partners for Impact agricultural, and cultural resources of Franklin County for its present and future citizens. He continued that the Board is grateful for the Visitors Bureau leadership and for all the aspects of sustaining the natural, agricultural, and cultural resources of Franklin County so we are proud to be partners with them and honored that they recognized the county and accept this on behalf of everyone at the county for the work they do in support of these very worthwhile initiatives. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the January 11, 2023 meeting were reviewed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. The items will be decided upon in the afternoon session. The Board reviewed an appointment to the South Central Workforce Development Board (SCPa Works). On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to appoint Robin Russell for a term of July 1, 2022 through June 30, 2025. The Board reviewed an appointment to the Metropolitan Planning Organization. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to appoint Travis Brookens to fill an unexpired term through December 31, 2023. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Adult Probation matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Statement of Work from Carey Group to provide the Adult Probation Department with three trainings and consulting services to further expand enhanced supervision strategies using evidence-based practices at a total cost of $26,808.00 for the term of March 1, 2023 through December 1, 2023. The contract includes two identical stakeholder forums for County and Court employees to serve as an education session as to the direction the Probation Department is heading with its supervision strategy. The second piece is an Adult Probation Continued on page 2 Officer forum to gauge and assess where the staff is with evidence-based practices and seek further buy-in and have them develop a deeper understanding of evidence-based practices. The third piece is a Train the Trainer for selected Officers to be certified to teach a Four Core Competencies training and recertification course for Adult Probation Officers. The Board reviewed Aging Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the updated contract listing for additional contracts and addendums for Fiscal Year 2022/2023 for the Aging Office. Contract listing is maintained for proper accounting of all contracts to include vendor name and address, type(s) of service provided and rate(s) charged for services. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Franklin County Elected Officials Solicitor Agreements as listed below for the period of January 1, 2023 through December 31, 2023. a. Clerk of Courts David Wertime for an amount of $5,671.13 for the contract period b. Register of Wills Lawrence R. Rife, IV for an amount of $2,981.90 for the contract period. c. Recorder of Deeds Lawrence R. Rife, IV for an amount of $2,981.90 for the contract period. d. Sheriff Clinton T. Barkdoll for an amount of $17,976.07 for the contract period. e. Treasurer Clinton T. Barkdoll for an amount of $2,080.35 for the contract period The Board reviewed Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the lease between the County of Franklin and Beverly Court, LLC for the HUD Permanent Supportive Housing Lease Program (SPC) that covers the total rent plus any landlord covered utilities for their program participants. The lease is at a cost of $9,425.00 for the period of January 1, 2023 through January 1, 2024. The County holds the Lease with the landlord and the program participant subleases from the County. Program participants are responsible for any additional utilities that are not included in the lease/rent. The rent and utilities cannot equal more than 30% of the Services and case management to assist them with maintaining permanent stable housing. The Board reviewed Grants matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Center for Community Action to authorize the provision of outreach services to identify clients that would benefit from housing stabilization services which will include, but not be limited to, activities focused on publicizing the availability of the program to potential clients, eligibility, intake, and assessment of potential clients, and if appropriate, enrollment into the Homeless program. Provide case management services, which will include, but not be limited to housing counseling, referrals to supportive services such as legal counseling, and income support services such as unemployment benefits, social security, medical, etc. Funds will be used to pay staffing costs. The contract amount is $27,000.00 for the term of November 1, 2022 through October 31, 2023. The Board reviewed additional Grants matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the grant application to Operation Save-A-Vet, Save-a-Pet requesting a grant amount of $15,000.00 for the term of May 1, 2023 through April 30, 2024. Operation Save-A-Vet, Save-A-Pet is a program dedicated to helping Franklin County veterans with service-connected disabilities to lead happier, healthier, and more productive lives. This program benefits the veteran, the dog, and the community. Continued on page 3 The Board reviewed Human Resources matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the contract between the County of Franklin and Shippensburg University for the University to provide instructors to teach Microsoft Office training on Excel, Word and Powerpoint to county employees at a cost of $5,175.00 for the term of January 31, 2023 through April 11, 2023. Microsoft Office training is often requested by the workforce and will help enhance their current skills with the programs that are used often. Gaining more skills in Microsoft Office could help make processes and projects more efficient. The Board reviewed Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the 2021 Agreements for the sale and purchase of agricultural conservation easements to the Commonwealth of Pennsylvania in perpetuity. The following farms have been selected: Brian and Michelle Brechbill for the purchase price of $229,553.55; Donald and Denise Martin for the purchase price of $268,555.00; and Jay Shelly for the purchase price of $380,750.00. The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the 2023 Certification of County Funds for the Franklin County Agricultural Preservation Program in the amount of $775,783. The purpose of providing the county matching funds for the purchasing of agricultural conservation easements pursuant to the authority contained in the Act of June 30, 1981 (P.L.128, No. 43) known as the Agricultural Area Security Law, as amended. The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the addendum to the agreement (dated January 27, 2020) between the County of Franklin and South Central Community Action Programs (SCCAP) for the FY 2020 Community Development Block Grant (CDBG) COVID-19 (CV) contract to extend the agreement to May 31, 2023. The extension, approved by the Department of Community and Economic Development (DCED), was due to a delay in receiving project ordered materials. All other terms of the agreement shall remain in full force and effect. The Board reviewed additional Planning Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the addendum to the agreement (dated January 27, 2020) between the County of Franklin and Waynesboro Community Human Services (WCHS) for the FY 2020 Community Development Block Grant (CDBG) COVID-19 (CV) contract to extend the agreement to May 31, 2023. The extension, approved by the Department of Community and Economic Development (DCED), was due to a delay in receiving project ordered materials. All other terms of the agreement shall remain in full force and effect. The Board reviewed Property Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Jantech Services, Inc. for preventative maintenance and service for critical UPS equipment at the following locations: Department of Emergency Services, Judicial Center, Courthouse Annex at a cost of $33,650.00 for the term of January 1, 2023 through December 31, 2025. Three quotes were requested. Jantech Services, Inc. provided the lowest qualified quote. The Board reviewed Risk Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the motion to accept the sum of $14,925.00 with a VA068615 involving the total loss of a 2017 Dodge Caravan owned and operated by the County. The Board authorizes Carrie Gray, County Administrator, to take any and all actions necessary to submit said claim and receive payment to the County therefore, including, but not limited to, the transfer of all title documents to the insurer and the completion of all documentation necessary therefore. Continued on page 4 In accordance with PA Act notifications, Rosetree Consulting, LLC notified the County of a Pennsylvania Department of Environmental Protection CAFO permit amendment being applied by Tuscarora Farms, LLC. to update a current permit with correct animal information on property located in Willow Hill, PA. In accordance with PA Act notifications, Pennsylvania Game Commission notified the County of a Pennsylvania Department of Environmental Protection NPDES permit being applied for the Dennis Creek Bridge Project located in Hamilton Township. The meeting was adjourned at 2:07 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski