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HomeMy WebLinkAbout2023-07-05 Commissioner Minutes WEDNESDAY, JULY 5, 2023 The Franklin County Commissioners met Wednesday, July 5, 2023, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. The minutes of the June 28, 2023 meeting were reviewed. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the minutes. The Board reviewed Agreements, Contracts and Reports. Chairman Keller said there are two change orders for the Courthouse Annex renovation project and John Boozer is present to provide more information on them. John Boozer, Project Manager, explained that item two is from Lobar and it has two pieces to it. The first is that there was fireproofing in the steel that as be an addition of $3,343.88 and that will take care of that in its entirety. Mr. Boozer said the second piece is that the window jambs in their original configuration came in at odd and weird angles and, working with the contractor, Lobar developed some ideas that he and Carrie could review and in doing so they were able to take $30,000 off the project cost and this will give it a nice clean look. The architect and the team are pleased. He continued that item three from Stouffer Mechanical is moving from copper piping for domestic hot water to CPVC which is a avoid lawsuits and other things we keep our water temperature at 110 degrees to keep people safe and CPVC more than meets the requirement for the building. This is a decrease of $9,996 to move to CPVC instead of copper. He might add that when they did demolition work, the copper was in great shape, and its lifecycle was far longer than the construction lifecycle and Commissioner Ziobrowski asked if going with CPVC was primarily for financial reasons. Mr. Boozer responded that it exceeds our spec requirements and it allows us to take the $9,996 they would call it a near equal and it meets all t commercial buildings. Mr. Boozer responded that not as much, CPVC is above the PEX rating and all CPVC is taking PVC pipe and adding a free chlorine radical into the process to get it to that higher temperature rating. Chairman Keller said that the last couple of change orders have ders as thinking practically and thoughtfully for the County on the project and helping to achieve these things and working right with us. He is thankful that we have a good team. The items will be decided upon in the afternoon session. Continued on page 2 The Commissioners presented a fundraising check to Mark Story from the Habitat for i Kenney, Human Resources Training and Development Coordinator, stated that In June they decided to support Habitat for Humanity which formed in 1993 and since then they have built over 45 homes for low to moderate income families in the county. Through new construction and housing they work hard not only to serve families but the entire community just to help with affordable housing in the county. Ms. Kenney said their five missions are: Demonstrate the love of Jesus Christ; focus on shelter; advocate for affordable housing; promote dignity and hope; support sustainable and transformational development. She said through this fundraiser we raised $650 from 130 employees that donated from 21 different departments. She thanked everyone for their support and turned it over to Mark Story who was present from Habitat for Humanity. Mr. they simply are a reflection of what this community wants to do with Habitat through making affordable housing available to our low income yet hard working families in the community. He th wanted to provide an update that they just finished the 54 Habitat house built by volunteers since 1993 and again that is just a strong show of community support with both donors and volunteers. He thanked Franklin County for being a great workplace and for all the employees that participated. Mr. Story said in the spirit of dress down he brought t-shirts for each of the commissioners. Chairman Keller asked if there was any update on finding a development for a mini habitat community. Mr. Story responded that there is some forward momentum on that as they offered a sales agreement to purchase 25 acres of land in Hamilton Township that has public water and public sewer. They are engaging with HRG for all the necessary feasibility elements. He is cautiously optimistic that this is a match that they will use the Impact! funds that they were awarded and then will pivot and look to the community to campaign for some of the infrastructure work. Chairman Keller thanked him for all the wonderful work that Habitat does and he thanked the awesome employees for making this possible too. Commissioner Flannery thanked the employees and thanked Mr. Story for the work they do. He was trying to do the numbers and stated that Commissioner Ziobrowski probably already figured this out. Commissioner Ziobrowski said the number is 1.8 houses per year. He knew it was close to two ive so he thanked Mr. Story for the great work they do. their pace has increased and it used to be one house per year. They currently have five projects going pace has increased due in part from the financial throttle of the ReStore that has been a big boost for Habitat financially and also an increase of volunteers that have stepped up. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to enter an executive session at 11:19 a.m. for the purpose of reviewing potential litigation matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to reconvene into regular session at 11:25 a.m. No action was required after the executive session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Adult Probation matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the quote from ViaPath to provide an accounting software program designed for work release accounting operations at a cost of $25,392.00. This will replace the program provided by RBA Continued on page 3 The Board reviewed Commissioners Office matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the Change Order #001 from Lobar, Inc. for the Franklin County Courthouse Annex Renovation Project general construction for fireproofing patching for an increased amount of $3,343.88 and to revise window jambs for a decreased amount of $30,000.00. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the Change Order #002 from Stouffer Mechanical Contractor, LLC for the Franklin County Courthouse Annex Renovation Project plumbing construction for CPVC Piping in lieu of copper for domestic water for a decreased amount of $9,996.00. The Board reviewed Community Connections matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the following lease agreements for the HUD Permanent Supportive Housing Lease Program (Supportive Housing Program SHP I/II) that covers the total rent plus any landlord covered utilities for participants. The leases are for the period of August 1, 2023 through August 1, 2024. The County holds the Lease with the landlord and the participant subleases from the County. Program participants are responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross income. Participants are linked with Supportive Services and case management to assist them with maintaining permanent stable housing. a. 80 South Main, LLC for a total lease amount of $8,700.00 b. Beverly Court, LLC for a total lease amount of $8,700.00 c. Craig Schellhase for a total lease amount of $8,700.00 d. D&D Properties/Darren Garvin for a total lease amount of $34,800.00 (includes 4 leases) e. John Yeager for a lease amount of $10,200.00 f. Rodney C. & Cindee L. Mose for a total lease amount of $27,600.00 (includes 3 leases) g. Washington Square Apartments for a total lease amount of $8,088.00. h. Antietam Realty, Inc. for a total lease amount of $7,500.00 The Board reviewed additional Community Connections matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the following lease agreements for the HUD Permanent Supportive Housing Lease Program (Shelter Plus Care) that covers the total rent plus any landlord covered utilities for participants. The leases are for the period of August 1, 2023 through August 1, 2024. The County holds the Lease with the landlord and the participant subleases from the County. Program participants are responsible for any utilities not included in the lease rent, up to 30% of their adjusted gross income. Participants are linked with Supportive Services and case management to assist them with maintaining permanent stable housing. i. Beverly Court, LLC for a total lease amount of $8,700.00 a. Sarlin Properties for a total lease amount of $8,700.00 b. Rodney C. & Cindee L. Mose for a total lease amount of $8,400.00 The Board reviewed additional Community Connections matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the subrecipient agreement between the County of Franklin and South Central Community Action Programs, Inc. (SCCAP) for the County to pass through funds in the amount of $147,340.00 from the Emergency Solutions Grant (ESG) funding to be utilized to provide Rapid Re-housing services and shelter for homeless individuals/households, Homeless Management Information System (HMIS) data entry, and grant administration. The contract period is October 3, 2022 through April 2, 2025. This sub-recipient will provide a dollar-for-dollar match for these funds. Continued on page 4 The Board reviewed additional Community Connections matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the subrecipient agreement between the County of Franklin and Waynesboro Community and Human Services for the County to pass through funds in the amount of $55,009.00 from the Emergency Solutions Grant (ESG) funding to be utilized to provide Rapid Re-housing services and shelter for homeless individuals/households, Homeless Management Information System (HMIS) data entry, and grant administration. The contract period is October 3, 2022 through April 2, 2025. This sub-recipient will provide a dollar-for-dollar match for these funds. The Board reviewed Fiscal matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the engagement letter from Zelenkofske Axelrod LLC for the independent audit services for the year ended December 31, 2022, including the audit of the County's GASB 34 financial statements and the County's Single Audit, required for all programs receiving federal and pass-through funds at a cost of $109,149.00. This is consistent with the multi-year contract signed September 21, 2022. The Board reviewed Information Technology Services matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the HIPAA Business Associate Agreement between the County of Franklin and Adobe, Inc. to be able to sign documents electronically that might contain HIPAA information and this gives a guarantee of protection from Adobe in line with federal requirements. The Board reviewed Planning matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the 2021 Community Development Block Grant (CDBG) Subrecipient Agreement between the County of Franklin and Borough of Greencastle for the Borough to receive CDBG funding in the amount of $110,000.00 to be used for their ADA curb ramp construction project. In accordance with PA Act notifications, martin and martin, incorporated notified the County of a Pennsylvania Department of Environmental Protection Chapter 105 GP-11 Permit application being applied for a culvert replacement located in Montgomery Township. In accordance with PA Act notifications, Keller Engineers notified the County of a Pennsylvania Department of Environmental Protection NPDES renewal permit being applied by Quincy Township Sewer Authority for their Wastewater Treatment Facility on property located in Quincy and Guilford Townships. The Board met with Tiffany Bloyer, Human Resources Director (attended virtually); Charles Martin, Human Resources Generalist; and the Controller Harold Wissinger for Salary Board matters. Also in attendance was Minnie Goshorn, Administrator for Children, Youth and Family Services; Justin Slep, Veterans Affairs Director; Chris Schell, Warden; Teresa Beckner, Fiscal Director; and Carrie Gray, County Administrator. The Board reviewed Personnel matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the position descriptions for the following: Administrative Officer-General Services and Chief Financial Officer in the Fiscal Department. The Board reviewed additional Personnel matters. On a motion by Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved the revised position descriptions for the following: Community Services Director in the Area Agency on Aging Department; Fiscal Director in the Fiscal Department; and Records Supervisor in the Jail. Continued on page 5 The meeting was adjourned at 2:54 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski