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HomeMy WebLinkAbout2023-12-06 Commissioner Minutes WEDNESDAY, DECEMBER 6, 2023 The Franklin County Commissioners met Wednesday, December 6, 2023, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. Valerie Jordan from Fayetteville provided public comment and directed a question to Dave Keller and asked if he mentioned in the part of the county budget that employees were going to get 5% raise, did she hear him correctly? Chairman Keller responded that not necessarily mean it will be 5% across the board. Ms. Jordan stated that she asked a school official how much he got and he got 2.5% and she was a little know anything about earned income when she came here, it was a board member trying to county officials and school officials to get a board which we all pay into that they have a staffing problem. Some teachers are leaving Chambersburg and going to Shippensburg because their salary guides are set up for $7,000 more for teachers that are h but she wants everyone here to get it because everyone here works hard. For the new with that at the local school board level and they hear from both her husband and her on that. The Board met with Controller Harold Wissinger for Prison Board matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the November 29, 2023 meeting were reviewed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes. Carrie Gray, County Administrator, informed the Board that there is a 4.5% increase in the budget for employees to correct the amount stated during public comment. The Board reviewed Agreements, Contracts and Reports. Commissioner Ziobrowski is intrigued by board action item #12, the agreement with Waynesboro Borough and he would like to know more about it. Ms. Gray stated that Kara Shindle, GIS Director, is here to talk more Borough to support them in their GIS efforts. She turned it over to Kara. Ms. Shindle said that it year and a half. It actually started with a comment from Commissioner Flannery at one of her previous meetings, where she started investigating the validity of providing GIS services for municipalities. Everyone is expected to do more with less so this is just working to expand resources for them and to share the resources the county has. Commissioner Ziobrowski asked what we will be sharing with Waynesboro and how it will help them? Kara responded that they will share the standard reference data like parcels, addressing, and road names, all the information they need to run a variety of business processes. We also will be sharing our vast GIS resources as they put a lot of effort into upgrading and securing them and it is a rare opportunity for us that a lot of municipalities do not have. The GIS Department will be creating a custom workflow to improve efficiencies in their zoning department. There is a rental registration process that they are Continued on page 2 developed the process for them we will just stand up maintenance and allow them to have the ability to collect and record on this going into the future. Commissioner Ziobrowski said he expects that the cost to them is reflective of the amount of work we put in, we are not trying to make money off of them, we are just trying to cover our costs. He asked how shedetermined how much to charge and how she determined how much she will charge other municipalities should they seek similar information. Kara responded that they have been discussing this with administration, municipalities, and Fiscal, working to see what an applicable rate would be also been looking at the cost of GIS resources and since they are pretty extensive, they worked out a fair way to recapture the cost for administering this and building this but not just for profit. This is a labor contract with a little bit of administrative oversight built in and it has a not to exceed amount that they all agreed to beforehand. Chairman Keller thanked Kara and he appreciates the desire to partner on the The items will be decided upon in the afternoon session. The Board revie in the specifics about the person taking the lead on training staff in compliance, inspection and seconded by Robert G. Ziobrowski; unanimously approved the revised position description for Accreditation Compliance and Training Coordinator at the Franklin County Jail. The Commissioners presented a fundraising check to the Oncology Bridge Fund for the Coordinator, said in November we did our yearly no shave November contest and dress down fundraiser for the Oncology Bridge Fund. The fund helps struggling cancer patients in the community to help make ends meet with gas cards, groceries, pharmacy vouchers and other s local Oncology Social Workers and Navigators to identify any kinds of needs or barriers that they have. She continued that 100% of the donation will help cancer patients in the local area. Ms. Kenney stated that every year they hope to beat what we made the previous year. Last year we made $1,955 and we surpassed that this year and made $2,409. $670 was raised through the dress down funds and the remainder of $1,739 was raised through each of the gentlemen that participated. She recognized the following 11 employees who participated: Chuck Martin, Human Resources; John Thierwechter, Commissioners Office; Roger Shaffer, Controllers Office; Jason Miller, Department of Emergency Services; Terry Bookhamer, Adult Probation; Matt Foschia and David Johnson, from Children & Youth; Joel Burkholder, from ITS; Jorge Jiminez, Ben Sites, and Brian donors: Chuck Martin raised $610, Jason raised $364 and Roger raised $165. She wanted to express a huge thank you to everybody who made this happen and to the guys for participating and surpassing that goal. She introduced Kristin from the Wellspan Oncology Bridge Fund to receive the funds. Kristin Vought, is the Regional Executive Director for Philanthropy covering both Franklin and Adams counties. She stated that the Summit Health Foundation which is the organization that the funds go to benefits Wellspan at Chambersburg and Waynesboro hospitals and the ancillary offices here in Franklin County. She stated that 100% of the funds stay local. The Oncology Bridge Fund is just one of the many funds that they have. This is truly a very meaningful fund for so many people in our community who when someone gets a cancer diag those needs which could include mortgage, rent, utility bills, grocery cards, gas cards, and transportation to their appointments. This helps to offset some of those daily life needs as these families are going through this difficult time. They appreciate this generous donation from the get people engaged. On behalf of Wellspan Chambersburg and Waynesboro Hospitals and our cancer center she extends their gratitude. Chairman Keller said he knows she covers several inspired at the same time by the generosity of our employees, so thank you to everyone who contributed. And a big thank you to the no shave November participants and also to their Continued on page 3 spouses or significant others for tolerating the facial hair for a month. John Thierwechter, Roger Shaffer, Matt Foshia and David Johnson were present and he asked them to come to the front to be recognized. Commissioner Flannery thanked Keri for the job she does every month with this and he thanked the employees. H employees give to the needs within our community. He asked how many does this program generally serve. Kristin responded that in 2022 they provided over $31,000 and supported around 58-60 patients and that number is continuing to increase as they raise more money they are able to provide more support in the community. Commissioner Flannery thanked her and appreciates all she does, and those in need appreciates it so much. Commissioner Ziobrowski so what he saved in shaving cream he made a small donation to each of the gentlemen and he applauds them for carrying the load. This was the date to award/reject the bids for the Bridge 26 and Bridge 63 replacement projects. Quentin Clapper, Senior Planner in the Planning Department and Brian Garman, from HRG Engineering were present to provide a recommendation. Mr. Garman stated that they reviewed the bids and they are recommending the Board award the contract to Wen-Brooke Contracting, Inc. for a contract price of $2,194,474.30. They have received all applicable paperwork that was required with the bids and this was the lowest bidder. Chairman Keller asked if we have worked with this company before and Mr. Garman responded that we have not worked with Wen-Brooke but they are PennDot prequalified and they do have significant experience in the region with this type of project. This contract is for construction costs only. Mr. Garman provided the location of Bridge 26 which is in St. Thomas and Hamilton Townships on Leafmore Road and Bridge 63 is on Hickory Run Road in Southampton Township. Commissioner Ziobrowski stated that the bridge on Leafmore Road is in a floodplain and asked if that would be impacted. Mr. Garman responded that they would not be impacting that flood plain and that there are no negative impacts on the bridge with the floodplain. Commissioner Ziobrowski asked how we are paying for this. Quentin said these two projects are county funded bridges and that it will be funded through a mix of Acts 44, 89 and 13 revenue. Commissioner Ziobrowski asked if we have money in the bridge fund for this. Quentin responded that those are part of what we consider our bridge funds. Commissioner Ziobrowski stated that we are not using the general fund and that we already have these funds allocated. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to award the bid to Wen-Brooke contracting for a total bid price of $2,194,474.30. This proposal is the lowest responsible bidder. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. The Board reviewed Aging Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the registration form from the Greencastle-Antrim Chamber of Commerce for the Area Agency on Aging to rent one space at a cost of $40.00 for Sidewalk Days on July 12, 2024. This space will allow for the promotion of the Greencastle Senior Activity Center and Aging services. The Board reviewed Children and Youth matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the updated contract listing for additional contracts and addendums for Fiscal Year 2023/2024 for the Children & Youth department. Contract listing is maintained for proper accounting of all contracts to include vendor name and address, type(s) of service provided and rate(s) charged for services. Continued on page 4 The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Legal Service Agreement between the County of Franklin and Law office of Theresa M. Yaukey, LLC to provide legal services as requested by the County for the representation of juveniles in the delinquency process at a cost of $66,240.00 for the period of January 1, 2024 through December 31, 2024. The Board reviewed Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Memorandum of Understanding between the County of Franklin and Center for Community Action (CCA) to provide a Rapid Rehousing (RRH) program for the Center for Community Action (CCA). This agreement is for Franklin County to house a maximum of 6 households at a monthly operating cost of up to $250 per household or a maximum of $1,500 a month for the period of November 1, 2023 through October 31, 2024. The annual budget is not to exceed $18,000.00. The Board reviewed additional Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Chambers Apothecary to provide medications for Home Start Program participants who do not have Medical Assistance at a cost not to exceed $4,000.00 for the period of January 1, 2024 through December 31, 2024. The Board reviewed additional Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Chambers Apothecary to provide medications for Case Assisted Re- Entry (CARE) program participants who do not have Medical Assistance at a cost not to exceed $4,000.00 for the period of January 1, 2024 through December 31, 2024. The Board reviewed additional Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Peerstar, LLC to provide peer specialists and support services for Case Assisted Re-Entry (CARE) participants and individuals in the Franklin County Jail at a cost of $14,000.00 for the period of January 1, 2024 through December 31, 2024. The Board reviewed additional Community Connections matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and The Mental Health Association of Franklin and Fulton Counties to provide peer specialists and support services for Case Assisted Re-Entry (CARE) participants and individuals in the Franklin County Jail at a cost of $15,000.00 for the period of January 1, 2024 through December 31, 2024. The Board reviewed Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Statewide Interconnectivity Funding Grant Agreement between the Commonwealth of Pennsylvania, acting through Pennsylvania Emergency Management Agency (PEMA) and Franklin County Department of Emergency Services, in the amount of $178,806.50. These funds are for GIS Readiness Pre-migration ($35,000.00) and ILEC Post Migration Legacy ($143,806.50) as part of our migration to Next Gen 911. The performance period for this grant is January 1, 2024 through December 31, 2024. The Board reviewed Fiscal matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the engagement letter from Zelenkofske Axelrod LLC for independent audit service to apply agreed-upon procedures over the Case Management and Rental Assistance components of the County's Homeless Assistance Program (HAP). HAP regulations require annual program monitoring and these services will meet the requirements of the program regulations. Monitoring will be performed for the fiscal years ended June 30, 2022, 2023, 2024, and 2025 based on the following fee schedule: $4,500 per year for years 2022 and 2023, $4,635 for 2024, and $4,774 for 2025. Continued on page 5 The Board reviewed additional Fiscal matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $481,885.00 to transfer unspent Fiscal Year 2022-2023 State Opioid Response (SOR) and Student Assistance Program (SAP) revenue into calendar year 2023 and to increase the corresponding expenditures for prevention and treatment services. The Board reviewed GIS matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the GIS Services Agreement between the County of Franklin and the Borough of Waynesboro for the Borough to pay the County the amount of $5,195.00 for GIS services to develop a rental registration and zoning workflow on the County GIS infrastructure. The Borough will pay for the development of the applications/process and then proceed to pay recurring fees for licensing, storage, & maintenance. The Board reviewed Grants matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the application to the Department of Community and Economic Development requesting a Local Share Grant in the amount of $62,291.0Downtown Chambersburg Beautification Project. This request is to enhance the beautification of the Downtown Chambersburg Streetscape, within the Central Core of the Borough of Chambersburg. Specifically, to develop a hanging basket program with the ability to maintain the flowering baskets, reached from a mobile watering and fertilizing golf cart style utility vehicle. Annual growing of the plants will be by the Franklin County CareerTech Landscaping Teens and Greens Academic Program. Existing electric light poles will be used to hang the baskets, and approximately 90 hanging flower baskets will be positioned throughout the Downtown area. This amount also includes a 2% administrative fee for the Grantee's administration of the grant. The Board reviewed Information Technology Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the quote from Splashwire, Inc. to provide Cynet XDR which is an all-inclusive Antivirus, Anti-malware, network monitoring, and cyber security software at a cost of $3,575.00 per month. It provides 24 - 7 monitoring of system logs and alerts at a SOC center with live people reviewing them. They are able to identify threats and respond immediately and provide remediation in the case of a cyber- event. The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the transport agreements between the County of Franklin and the following PA State Constables: Adam Baumgardner and Stephen Larsen. The agreements are for service of approved transports for the Jail for an amount of $30.00 for the first hour and $3.75 for each additional quarter hour for a term of January 1, 2024 through December 31, 2024. Constables are required to follow state, local laws and Franklin County rules, regulations and policies. The Board reviewed Veterans Affairs matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Nolan Carlson Canine, LLC DBA Good Dog Boarding and Training for continuation of dog training services for Operation Save-A-Vet, Save-A-Pet service dog program in the amount of $41,500.00, for the period of January 1, 2024 through December 31, 2024. This program is funded by the Veterans Affairs Outreach Fund which consists of donations and contributions from fundraising efforts. The Board reviewed Tax Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and Government Software Services, Inc. for the printing, mailing and postage of Homestead/Farmstead applications under Act 72 Pennsylvania Homeowner Tax Relief Act for 2024 at a cost of $12,485.00. This act requires the mailing of applications by the County Assessment Office by December 31, 2023. The full cost of this service will be reimbursed by the School Districts. Continued on page 6 The Board reviewed Tax Claim matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to exonerate County and County Library taxes for a mobile home that is no longer present in Lurgan Township. In accordance with PA Act notifications, AJ Stove & Pellet notified the County of a Pennsylvania Department of Environmental Protection Air Quality Program permit being applied to replace a wood dryer on property located in Antrim Township. In accordance with PA Act notifications, Falling Spring Environmental Services, Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES permit being applied by the Fellowship of Bible Churches, Inc. (Camp Tohiglo) Wastewater Treatment located in Montgomery Township. In accordance with PA Act notifications, martin and martin, inc. notified the County of a Pennsylvania Department of Environmental Protection PAG-02-NPDES permit being applied by Darrin Rine Builders for the Grand Point Crossing Phase III project located in Greene Township. In accordance with PA Act notifications, Team Ag notified the County of a Pennsylvania Pennsylvania, LLC for a concentrated animal feeding operation on property located in Montgomery Township. In accordance with PA Act notifications, Team Ag notified the County of a Pennsylvania for a concentrated animal feeding operation on property located in Peters Township. In accordance with PA Act notifications, Darren Shenk DShenk Consulting notified the County of a Pennsylvania Department of Environmental Protection NPDES permit being applied by Chris Brechbill for a concentrated animal feeding operation on property located in Guilford Township. In accordance with PA Act notifications, Darren Shenk DShenk Consulting notified the County of a Pennsylvania Department of Environmental Protection NPDES permit being applied by Three D. Farms, LLC for a concentrated animal feeding operation on property located in Greene Township. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 2:18 p.m. for the purpose of reviewing real estate matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to reconvene into regular session at 2:45 p.m. No action was required after the executive session. The Board recessed until 3:00 p.m. The Board held a Retirement Board meeting. Lee Martin, Marquette Associates Managing Director, met with the Board to provide a report of the Franklin County Other Post-Employment Benefits (OPEB) Fund. The Retirement Board approved to modify the pension fund investment policy by reducing equities by 5%. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to modify the OPEB fund investment policy by reducing equities by 10%. As a result, both funds will have the same fixed income target of 29% beginning January 1, 2024. Continued on page 7 The meeting was adjourned at 4:25 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski