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HomeMy WebLinkAbout2011-05-19 Commissioner Minutes THURSDAY, MAY 19, 2011 The Franklin County Commissioners met Thursday, May 19, 2011, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of May 10, 2011 and May 12, 2011 meetings. The Board reviewed Agreements and Contracts. The Board had questions about the Universal Door & Specialties agreement to install new doors on all administrative offices for MH/MR, SCCAP agreement to provide Housing Trust Fund money, APR Supply Company to replace window air conditioning units at the Nursing Home and Human Services Training Days. Mr. Hart provided additional information on these items. The Board reviewed Adult Probation matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Program Authorization Sheet from Pennsylvania Commission on Crime and Delinquency to be included in the updated Intermediate Punishment Plan that is a yearly requirement of PCCD in order for the County Drug and Alcohol Program and the Adult Probation Department to receive funding for the years 2011-2012 funding cycle. The Board reviewed Aging matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Food & Beverage Licenses to the PA Department of Agriculture/Commonwealth of PA for the Tuscarora Senior Activity Center at a cost of $82.00 for the period of June 3, 2011 through June 2, 2012. It’s a state regulation to have a food and beverage license that needs renewed annually. The Board reviewed additional Aging matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Amendment No. 2 to the Cooperative Grant Agreement between the County of Franklin and PA Department of Aging (PDA) to extend the grant agreement for the Cooperative Block Grant (Aging Block Grant) and PDA Over 60 Medicaid Waiver to provide $3,070,709.00 in grant funds for the period July 1, 2011 through June 30, 2012. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Agriculture Extension matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subcontract Agreement between the County of Franklin and Penn State University to provide services as a subcontractor for the West Nile Virus Mosquito Control Program for 2011 at a cost of $79,708.16 for the period of January 1, 2011 through December 31, 2011. Funds are provided by the PA Department of Environmental Protection West Nile Grant. Continued on page 2 The Board reviewed Children & Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $0/day for the period of December 18, 2010 through May 29, 2015 in addition a one-time payment not to exceed $0 to cover non-recurring adoption expenses. This is an adjustment to the previous agreement due to the child needing to be certified for medical assistance, and will receive no monetary subsidy. The Board reviewed Department of Emergency Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Application to PA Emergency Management Agency to request grant money from the Hazardous Material Response Fund Grant to be used to provide assistance to the County’s hazardous materials program. This grant program was created to provide financial assistance to counties to develop an integrated emergency response capability to the health hazards, dangers, and risks posed to the general public with hazardous materials. The Board reviewed additional Department of Emergency Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2011 Budget Adjustment in the amount of $7,910.00 due to receiving more funds that originally budgeted for Hazardous Material Emergency Preparedness (HMEP) Grant, need to amend the budget to reflect the additional amount awarded that was not included in the initial budget amount. The Board reviewed Human Services Administration matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Contract between the County of Franklin and Rhodes Grove to rent the facility for the Human Services Training Days on October 19- 20, 2011. They will provide room setup, 2 breakfasts, 2 lunches and 4 snacks during the two days of training sessions for a total cost of $8,400.00. The benefit of this training provides human services workers a better understanding of various services within the area, and the training are geared toward professional development as well. The H.S Training Committee has obtained speakers that have direct experience and knowledge in their related fields and their presentations will be geared towards individuals working in mental health, children and youth, education and other human services fields. The Board reviewed Juvenile Probation matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2011 Budget Adjustment in the amount of $12,252.00 to budget for the purchase of a lease vehicle using Youth Diversion Funds. The Board reviewed MH/MR/EI matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Agreement between the County of Franklin and PA Department of Public Welfare, Office of Developmental Program for the consolidated and person/family directed support waivers that provide services to persons eligible to receive waiver services under the Office of Developmental Programs for the period of July 1, 2011 through June 30, 2012. This agreement allows the County to be a provider of waiver services for supports coordination. Continued on page 3 The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Addendum to the Agreement between the County of Franklin and Sharon Gladfelter to provide Medical Record Consulting Services at a cost of $25.00 per hour, at a cost not to exceed $600.00 per year for the period of January 1, 2011 through December 31, 2012. Facilities are required by federal regulations to either employ a registered medical records librarian or provide the service via a consultant. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed FSNRC matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Agreement between the County of Franklin and Commercial- Industrial Laundry Service, Inc. to provide preventative maintenance on the Nursing Home’s commercial washer and dryers at a cost of $3,040.00 for the period of May 3, 2011 through May 2, 2012. This agreement is needed to assure that the equipment is kept in good running order, diagnose any service needs and make appropriate repairs. The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Professional Services Agreement between the County of Franklin and PB Americas to provide consulting services to prepare the long range transportation plan for the Franklin County Rural Planning Organization at a cost of $199,998.11 for the period of May 19, 2011 through May 18, 2013. 80% of cost will be paid by the Federal Highway Administration grant and 20% county in-kind match. The Board reviewed additional Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Grant Agreement between the County of Franklin and South Central Community Action Program to provide Housing Trust Fund money in the amount of $46,082.00 to be used for housing rehabilitation to low-mod income residents of Franklin County. This agreement is for the period of May 19, 2011 through December 31, 2012. The Planning Department met with the Board on March 31, 2011 who provided recommendations on Housing Trust Fund at which time the Board agreed with their recommendations. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Agreement, Waiver of Liens and Notice to Proceed between the County of Franklin and Poole Anderson Construction for the County’s contract award for the FSNRC Window Replacement Project for a bid amount of $369,990.00. This was bid and awarded by the Board on Thursday, April, 28, 2011. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Proposal from APR Supply Company to replace current window air conditioning units with energy efficient energy star units at the Nursing Home in the day room resident areas, A wing lower level areas, D wing laundry/storage and staff dining areas at a cost of $14,387.58. This purchase will save the County 20-30% on electricity. This company is on the Co-Stars 8 state contract listing. Continued on page 4 The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Proposal from Universal Door & Specialties to install new doors on all administrative offices for MH/MR at the Administration Annex to provide additional safety at a cost of $4,771.71. Three quotes were requested and two responded. Universal Door and Specialties was the lowest qualified quote. The Board reviewed Sheriff matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2011 Budget Adjustment in the amount of $4,255.00 to budget revenue for the sale of Sheriff Department radios and budget the costs related to installing new radios. The new radios were bought using grant funds, but the funds did not include installation costs. Fiscal needs to record the installation costs and sale of old radios. The Board reviewed Transportation matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Resolution authorizing the Director of Transportation, Fiscal Officer and MATP Coordinator to be authorized to submit and modify Pennsylvania Department of Transportation Dotgrants. In accordance with PA Acts 67, 68 and 127 notifications, H.F. Lenz Company notified the County of a Pennsylvania Department of Environmental Protection NPDES being applied by Letterkenny Army Depot to discharge industrial wastewater on property located in Greene Township. In accordance with PA Acts 67, 68 and 127 notifications, Metal Township Municipal Authority notified the County of a Pennsylvania Department of Environmental Protection NDPES Renewal Permit application being applied for the Fannettsburg Wastewater Treatment Plan System on property located in Metal Township. Chairman Keller announced to everyone in attendance that he appreciates the efforts of everyone involved with planning, facilitating and executing the Municipal Primary Election Tuesday. John Hart, Chief Clerk/County Administrator stated a successful election is attributable to staff and all other individuals involved with the process. Commissioner Thomas said that a lot of detail and precision involved with delivery and facilities. Commissioner Ziobrowski stated that maintenance guys do the heaving lifting and was still in early the next morning to set up rooms for COG meeting and it was appreciated. Teresa Beckner, Fiscal Director met with the Board to discuss the following items: Review of 2011 Budget Performance through March. In comparing current year- to-date expenses and revenues with revised budgets for each functional area, Fiscal identified five operations with expenses in excess of 25% of their budget. Two of these are for the same reasons as prior months and are expected to resolve over the course of the year. Two relate to areas currently under budget review and with pending amendments. And the final area, Tax Collectors is specifically a timing issue and the result of the manner in which the tax collectors are paid. This is consistent with prior years. Ms. Beckner also discussed tax collections and 2011 billings are approximately $150,000 more than budgeted even though there was no tax increase for 2011. She also informed the board that the independent auditors have begun field work and are expected to be onsite for next few months auditing financial statements as well as performing single audit procedures relating to compliance with regulations for federal and state grants. Continued on page 5 The meeting was adjourned at 10:08 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. John A. Hart Chief Clerk/County Administrator FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman _____________________________________ Robert L. Thomas _____________________________________ Robert G. Ziobrowski