HomeMy WebLinkAbout2011-07-07 Commissioner Minutes
THURSDAY, JULY 7, 2011
The Franklin County Commissioners met Thursday, July 7, 2011, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the
Pledge of Allegiance proceeded with the business of the day.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
Joshua Jones provided public comment and asked for more information on the
26 radios being purchased that cost $88,000.00. Mr. Jones feels the costs are extreme
and if needed he will request information with the formal form.
Ken Jones provided public comment and said that noticed Washington,
Harrisburg and County level spending continues on same track for years and no one at
Government levels seem concerned with debt this Country is facing.
Allen Piper provided public comment and is concerned with the FSNRC action
that was discussed and approved on Tuesday. Mr. Piper would like clarification on the
last sentence of paragraph explaining the remaining $37,000 that is left over and what it
will be used for. Mr. Piper told the Board they work for him and the people in the room
and these grants are tax payer’s money. Commissioner Keller responded that the Board
will further clarify during board actions.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by David S. Keller; approved the
minutes of June 28, 2011 and June 30, 2011 meetings. Commissioner Ziobrowski
abstained from voting.
The Board reviewed Children & Youth matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Revised
Certification Statement of the Children & Youth Program to PA Department of Public
Welfare for a change to the first quarter report due to a slight increase in Federal funding
which decreased the State and Local funding. The total amount of $1,962,927.00 has
not changed.
The Board reviewed additional Children & Youth matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Revised
Certification Statement of the Children & Youth Program to PA Department of Public
Welfare for a change to the second quarter report due to a slight increase in Federal
funding which decreased the State and Local funding. The total amount of
$2,014,866.00 has not changed.
Continued on page 2
The Board reviewed FSNRC matters. The Board discussed this action further to
answer Mr. Piper’s question. John Hart said the money may be used for upgrading the
anti-wandering system, update the wireless system in the building and more items may
be needed for the medical records project. On a motion by Robert L. Thomas, seconded
by Robert G. Ziobrowski; unanimously approved the Disbursement Request No. 2 from
the County Commissioners Association of Pennsylvania (CCAP) requesting $49,016.38
from the CCAP Technology Grant approved on May 20, 2010. This Disbursement will
be used to pay for the Wescom Solutions Agreement approved by the Board on June
30, 2011. The Grant agreement was for a total grant amount of $96,500 with the first
disbursement request in the amount of $9,500.00 used to pay for Care Tracker upgrade.
The remaining amount of $37,000 of the Grant will be used for additional projects.
The Board reviewed Grants Management matters. The Board discussed this
item further to answer Mr. Jones question. Commissioner Thomas said the radios cost
$3,100.00 to $3,500.00 and include different applications and are already discounted.
Mr. Hart responded the radios are dash mounted radios and are bought off Motorola
State Contract Pricing with a 25% discount plus they have encryption and a 2 year
warranty. He said these are midrange radios not the highest or lowest cost. Mr. Hart
also mentioned Motorola has a reputation for being durable and reliable. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the 2011
Budget Transfer in the amount of $58,623.00 to transfer funds from Contingency for the
COPS Grant to pay for 26 interoperable radios for Adult Probation and Juvenile
Probation. The total cost of the radios is $88,623.00 with $30,000.00 funded by the
COPS grant and the remaining $58,623.00 funded from Contingency.
The Board reviewed additional Grants Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Report to PA Department of Community and
Economic Development (DCED) for reporting of funds from the American Reinvestment
and Recovery Act (ARRA) used for the Homeless Prevention and Rapid Rehousing
Program (HPRP). The County received funds in the amount of $480,386.00 to be used
for the HPRP program and The American Reinvestment and Recovery Act (ARRA)
requires quarterly reporting of these funds.
The Board reviewed Information Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Agreement between the County of Franklin and KRONOS, Inc.
to provide software maintenance on the Kronos system. Kronos software is used to
maintain employee hours for the Jail, Nursing Home and DES with time clocks at each
location. The cost of this agreement is $12,833.44 for the period of July 1, 2011 through
June 30, 2012.
The Board reviewed Information Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Agreement between the County of Franklin and Novell to
provide software maintenance for Groupwise for all county e-mail communications and
Instant Messaging services. The cost of this agreement is $15,969.60 for the period of
one year, effective on the date it is fully executed by authorized representatives of both
parties.
Continued on page 3
The Board reviewed Register and Recorder matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Agreement between the County of Franklin and Iron Mountain
to retrieve 139 rolls to be sent to IMR, Limited for digitizing of microfilm deed books at a
cost of $888.66. This will be paid for from the Recorder’s Improvement Fund. The
contract with IMR Limited to digitize the books was signed and approved by the Board
on May 26, 2011.
The Board reviewed Visitors Bureau matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Contract between County
of Franklin and WJAL Family TV for a 6-month website and branding campaign, utilizing
the syndicated morning talk and information show, the Daily Buzz. The cost of this
agreement is $2,750.00, comes from room tax revenue, and ends December 31, 2011.
In accordance with PA Act 14 notifications, Cove Valley Christian Youth Camp
notified the County of a Pennsylvania Department of Environmental Protection Permit
application being applied for removal of the Little Cove Creek Dam on property located
in Warren Township.
In accordance with PA Act 14 notifications, William A. Brindle Associates, Inc.
notified the County of a Pennsylvania Department of Environmental Protection General
Permit-5 application being applied by Quincy Township for Fox Hill Road Water Line on
property located in Quincy Township.
In accordance with PA Act 14 notifications, William A. Brindle Associates, Inc.
notified the County of a Pennsylvania Department of Environmental Protection General
Permit-5 application being applied by Quincy Township for TCE Water Line on property
located in Quincy Township.
The Board met with the Human Resources Director and the Controller for Salary
Board and Personnel matters.
The Board reviewed Personnel matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Help Desk Specialist
position description.
The Board reviewed Personnel matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the revised MATP
Coordinator position description.
The Board reviewed Personnel matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the revised Transportation
Coordinator position description.
Representatives from Sidwell and ESRI were present to conduct a presentation
on a Geographic Information System and Cadastral Mapping Services. Phil Tarquino,
Planning Director introduced everyone who will be presenting along with the GIS
Committee members and provided a background of how got to this point. Goal is to
bring on Tax Assessment and then bring on other departments county wide and would
like to put on website for use and then eventually to the general public. Mr. Tarquino
said the next critical layer that is needed is parcel layer and the County has 70,000
parcels. He said this is a significant undertaking to digitize and once parcel layer is done
opens up the system to be available for other various purposes. Neal Carpenter from
Sidwell provided an overview of the company. Bill Wetzel from Sidwell provided a
review of the pilot project that was done in Shippensburg and Southampton Township
Continued on page 4
that has 1,300 parcels that was started a year ago and already presented to the Board.
Mr. Wetzel provided the following recommendations: build a comprehensive parcel
based GIS; more detailed workflow analysis, looking at when document comes in where
does it go; need a Geodatabase design; include Register & Recorders Office,
Assessment Office; and existing digital imagery and data. Mr. Wetzel said the benefits
of the project are: essential for efficient government; parcels are the foundation of a
county GIS; already acquired the imagery in 2007; establish the GIS infrastructure; and
it’s ready for implementation. Mr. Wetzel informed the Board they should choose Sidwell
to do GIS mapping due to: Already established a relationship with Franklin County; Esri’s
preferred business partner for parcel mapping and workflow solutions; and they are most
experienced parcel mapping company in the industry.
Matt Martini from esri spoke about GIS for land records and the current state of
esri platforms and how it supports the records at the county level. He said there are five
common business patterns: Asset Management; planning and analysis; field mobility;
operational awareness; and citizen engagement. Mr. Martini said ArcGIS for local
government has useful maps and applications that help local governments implement
GIS and address management is critical but hasn’t gotten enough attention.
Pierce Eichelberger from gDMBS provided a presentation on Uniform Parcel
Identify (UPI) and explained that legislation was passed in 1988. He said the basic
ingredients available are: Commitment to GIS; GIS Parcel Base Map Status, timing is
good; Recorder of Deeds interest; addressing/911 capability; commitment to improved
records; cooperation with Munis and school districts; desire to reduce backlogs and
errors; and ability to streamline workflows. Mr. Eichelberger explained the
implementation steps and said UPI is a good way for the County to bring in revenue to
help pay for the GIS project.
Phil Tarquino, Planning Director informed the Board that this is the next step to
create a seamless workflow in the County. Commissioner Keller said the Board would
need to enter into an agreement. Mr. Tarquino responded that need to finalize scope of
work with Sidwell and implementing UPI with GIS that would help to pay for the GIS
project. Commissioner Ziobrowski said GIS will touch so many departments and is
excited about this program that will make the County far more efficient. The Board
unanimously agreed for Mr. Tarquino to work with Sidwell and esri to develop an
agreement and bring back to the Board.
The meeting was adjourned at 12:15 p.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS