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HomeMy WebLinkAbout2011-07-21 Commissioner Minutes THURSDAY, JULY 21, 2011 The Franklin County Commissioners met Thursday, July 21, 2011, with the following members present: Robert L. Thomas and Robert G. Ziobrowski. Vice Chairman Thomas presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved all bills presented and ordered paid. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the minutes of July 12, 2011 and July 14, 2011 meetings. The Board reviewed Aging Office matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved for the Vice Chairman of the Board to execute the Service Agreement between the County of Franklin and NAC Alarm Communication Telephone to check the fire alarm system at the Greencastle Senior Center, including a semi-annual inspection and an annual preventative maintenance for the period of July 1, 2011 through December 31, 2011. The amount of the contract is $300.00 and is covered by grant funds. The Board reviewed Children & Youth matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $16.50/day for the period of June 30, 2011 through June 29, 2016, in addition a one-time payment not to exceed $ -0- to cover non-recurring adoption expenses. The different needs of the child determine the cost per month. The County is reimbursed through the Federal Financial Participation program. The Board reviewed additional Children & Youth matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $29.00/day for the period of July 23, 2011 through July 22, 2016, in addition a one-time payment not to exceed $231.00 to cover non-recurring adoption expenses. The different needs of the child determine the cost per month. The County is reimbursed through the Federal Financial Participation program. The Board reviewed additional Children & Youth matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $18.00/day for the period of June 1, 2011 through May 31, 2016, in addition a one-time payment not to exceed $ -0- to cover non-recurring adoption expenses. The different needs of the child determine the cost per month. The County is reimbursed through the Federal Financial Participation program. Continued on page 2 The Board reviewed Drug & Alcohol matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved for the Vice Chairman of the Board to execute the Subgrant Award Notice (2011-DA-ST-22491) from Pennsylvania Commission on Crime and Delinquency for Franklin County Drug and Alcohol Restrictive Intermediate Punishment (RIP) for a grant award of $213,490.00 for 2011. The Commissioners signed and approved the application on May 5, 2011. The Board reviewed Election matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Certification of County Maintenance of Effort for the HAVA II Financial Assistance for the reporting period of January 1, 2011 through June 30, 2011. To qualify for HAVA grant funds, we must certify twice a year, maintaining an expenditure level not less than the level maintained by the County for the 2000 fiscal year. For the first six months of 2011, we have expended $189,935.75 while we spent $218,984.00 for the entire 2000 fiscal year. The state is willing to help fund various new purchases required under the Help America Vote Act, but they believe the County also has a responsibility to fund elections. The Board reviewed Fiscal matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Renewal Contract between the County of Franklin and Zelenkofske Axelrod LLC to extend the annual audit of the Visitors Bureau for three years, at a total of $4,000 per year, covering 2011, 2012, and 2013. This annual audit is required and conducted efficiently by a firm familiar with the process and the County. The Board reviewed additional Fiscal matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Budget transfer for 2009 JAG Grant in the amount of $36,895.00. This grant is shared with Chambersburg Borough and Waynesboro Borough and is 100% reimbursed with no county funds. There is a negative cash flow because we received more than spent in 2009. The Board reviewed Human Services Administration matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Contract between the County of Franklin and Contact Helpline to provide after-hours phone coverage for the County’s Information and Referral phone line as the County office is open just 8:30 AM till 4:30 PM, Monday through Friday. All Franklin County residents and anyone calling ‘211’ in the Franklin County region benefit from this service. The cost is $2,500.00, covered by Human Services Development Fund, and is for the period of July 1, 2011 through June 30, 2012. The Board reviewed Property Management matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Proposal between the County of Franklin and Trane to furnish two replacement Singer air conditioning units in the Courthouse Annex. Old units need replaced due to age, insufficient cooling of areas, and inefficient energy cost. The cost of the contract is $2,910.00 per unit. The Board reviewed Prothonotary matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Contract between the County of Franklin and Barbara B. Townsend, Esquire, to provide contracted attorney services for advice on legal matters pertaining to the Prothonotary Office at a cost of $888.00 for the remainder of the year, payable in equal amounts during the third and fourth quarter of the year for the period of June 24, 2011 through December 31, 2011. Continued on page 3 The Board reviewed Risk Management matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Contract between the County of Franklin and Lavery, Faherty, Young and Patterson, P.C. to provide special counsel to handle Ronald D. Weaver versus Douglas W. Herman, et al pending in the United States District Court for the Middle District of Pennsylvania. Ronald D. Weaver has filed suit against Franklin County and because the damages requested are not monetary in nature, the County’s liability insurance does not respond. Counsel is providing the services at their agreed upon rate with PCoRP in the amount of $145.00 per hour for attorney fees and $75.00 per hour for paralegal fees. The Board reviewed Sheriff matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Agreement between the County of Franklin and Com Pros to purchase three portable radios for the deputies hired in January 2011 due to the new Juvenile ruling passed and added duties obtained by the Sheriff’s Office. The radios are necessary equipment for the deputies to perform their duties. The cost is for a total of $10,552.70 and are being purchased from state contract. The Board reviewed Visitors Bureau matters. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved the Contract between the County of Franklin and WJAL Family TV to provide website promotion as well as promotion of events in Franklin County, targeting the family market within a two to three hour drive of Franklin County. This advertising accesses key markets and supports the mission of the Visitors Bureau. The room tax revenues support the cost of $2,750.00 for the period of six months ending December 31, 2011. In accordance with PA Acts 14 notifications, Gannett Fleming, Inc. notified the County of a Pennsylvania Department of Environmental Protection application for a PADEP Water Quality Management Part II permit for construction of chemical addition facilities needed to comply with Greencastle Borough’s current NPDES permit for the wastewater treatment plant upgrade. In accordance with PA Acts 14, 67, and 68 notifications, Edge Rubber notified the County of a Pennsylvania Department of Environmental Protection application for renewal of a NPDES Industrial Wastewater Discharge Permit. Teresa Beckner, Fiscal Director met with the Board to discuss the following items: Review of 2011 expense and revenue budget performance through May. She said the expense side is 41% which is 5/12 of the year. Ms. Beckner said that general fund expenses are under budget and as a whole has collected 71.7% of budgeted revenues through May. She said Fiscal has started budget planning for 2012 and has begun preparing the preliminary schedule and updating the budget packets to be sent to the departments. The meeting was adjourned at 10:01 a.m. with a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas. FRANKLIN COUNTY COMMISSIONERS