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HomeMy WebLinkAbout2012-02-23 Commissioner Minutes THURSDAY, FEBRUARY 23, 2012 The Franklin County Commissioners met Thursday, February 23, 2012, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. The Chairman asked to include chairman time to answer a public comment question from last week and an additional grant application to consider during board action time. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. The Chairman answered Mr. Jones question from last week as to a list of members of the Mental Health/Intellectual Disabilities (MH/ID) Advisory Board. The member representatives include David Keller, Franklin County Commissioner; Rodney McCray, Fulton County Commissioner; Dr. Satyajit Mukherjee, Physician/Psychiatrist; Dick Shope, MH Professional; Sherri Goertz, Medical Professional; Leslie Johns, Community Group; Linda Carr, Education Professional; Candace Rutherford, MH Professional; Alecha Kanelopoulos, Citizens Organization; Shelton Schwartz, Citizen Organization for ID; Nina Souders, Local Health and Welfare; Becki Johnson, Medical Professional; and one vacancy. Chairman Keller said representation is divided equally between Franklin and Fulton County and he provided the list to Mr. Jones. Jay Lightfoot provided public comment and asked when the county is getting the microphones? Chairman Keller said as he has said before, the microphones have been selected, they are ordered but they are not here yet. Charlie Morgan provided public comment and said not to forget his friends and him. Allen Piper asked why the public address system is not yet functional, and he asked the name of the vendor providing the system. Chairman Keller said the microphones have been ordered, and added that the board requested different microphones be ordered because the board was not satisfied with the form and functionality of the microphones that were originally ordered. Chairman Keller said he would find out the name of the vendor in a timely manner. Mr. Piper expressed dismay at the length of time it has taken for the public address system to be installed and said he will write to federal, state, and local elected officials to complain if a sound system is not functional by the end of February. Sherri Morgan provided public comment and said she attended the meeting last night concerning the possibility of forming a non-profit to deliver MH/ID/EI services and she has been asking for several weeks where the idea for restructuring came from and Mr. Hart responded at last night’s meeting that a private entity came forward and requested the County to consider restructuring to a nonprofit organization. After this request county staff starting reviewing if there is a better way to deliver services and approached the Board of Commissioners to consider forming a non-profit. She understands this is not an idea formed from a focus group of people with disabilities. She suggested the Board look at the Omstead decision as this is against Federal law for decisions to be made of service providers and not include persons with disabilities. Ms. Morgan said she has contacted Disabilities Network and they have attended these meetings and they said this is unlawful. She said this is a civil rights issue and would not st benefit the County. Ms. Morgan urges the date of July 1 be postponed, take a step back and have a focus group of persons with disabilities provide input as required by law. Continued on page 2 Chairman Keller asked John Hart, County Administrator, about the cost of the microphones and Mr. Hart responded they were $1,200.00. Mr. Hart will follow up on who the vendor is and said there are 6 or 7 microphones being purchased. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of February 14, 2012 and February 16, 2012 meetings. Chairman Keller asked John Hart, County Administrator, to provide more information on the grant with PLCB being asked for consideration today. Mr. Hart said this grant is for supplies and staff to be used for an evidenced based curriculum in elementary schools. He said this grant is being applied for because these funds are being reduced in the Governor’s budget so staff is looking for grants to help fund these programs and these funds will backfill that reduction. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Grant Application to Pennsylvania Liquor Control Board (PLCB) requesting a grant in the amount of $17,500.00 to be used for supplies and staff to incorporate evidenced-based curriculum to help support the Elementary School Student Assistant program for 2012/2013. The Board reviewed Ag Extension matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the grant agreement between the County of Franklin and Pennsylvania Department of Environmental Protection in support of the West Nile Virus surveillance and control program to protect the health of Franklin County citizens from mosquitoes carrying the virus for the period of January 1, 2012 through December 31, 2012 in the amount of $56,700.00. The Board reviewed Children & Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $26.75/day for the period of January 24, 2012 through August 11, 2017, in addition a one-time payment not to exceed $-0- to cover non-recurring adoption expenses. The different needs of the child determine the cost per month. The County is reimbursed through the Federal financial Participation program. The Board reviewed additional Children & Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $22.50/day for the period of January 22, 2010 through January 31, 2012, and $27.50/day for the period of February 1, 2012 through January 31, 2015, in addition a one-time payment not to exceed $-0- to cover non-recurring adoption expenses. The different needs of the child determine the cost per month. The County is reimbursed through the Federal financial Participation program. The Board reviewed additional Children & Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $40.00/day for the period of November 15, 2011 through November 13, 2016, in addition a one-time payment not to exceed $-0- to cover non-recurring adoption expenses. The different needs of the child determine the cost per month. The County is reimbursed through the Federal financial Participation program. Continued on page 3 The Board reviewed Courts matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and James K. Reed, Attorney to provide conflict attorney services at a maximum reimbursement rate $48,950.00. The contractor will also be paid at the rate of $60.00 per hour if cases go to trial and if cases are appealed to the Superior Court or Supreme Court of Pennsylvania. This agreement is for the period of March 1, 2012 through December 31, 2012. The Board reviewed additional Courts matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and Todd Sponseller, Attorney to provide conflict attorney services at a maximum reimbursement rate $48,950.00. The contractor will also be paid at the rate of $60.00 per hour if cases go to trial and if cases are appealed to the Superior Court or Supreme Court of Pennsylvania. This agreement is for the period of March 1, 2012 through December 31, 2012. The Board reviewed Fiscal matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Form 8038-CP to the Department of the Treasury to file semi-annually for the County to claim 45% reimbursement from the Federal Government for the interest paid for the Recovery Zone Economic Development Note. The County will receive a reimbursement in the amount of $17,336.00. The Board reviewed Grants Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the revised grant funds from Department of Community and Project Budget and Financing Plan to the PA Department of Community and Economic Development (DCED) from previously approved and signed amount of $95,095.00 to $50,000.00 for the Homelessness Prevention and Rapid Rehousing Program (HPRP) that provides case management and assistance to individuals and families in need of housing support. The Board reviewed additional Grants Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and Cinda Liggon, MD PC, to provide psychiatric Behavioral Health Outpatient Services for participants in the Jail Diversion Program for the period of January 1, 2012 through December 31, 2012 for the maximum encumbrance amount of $5,000.00. The Board reviewed Information Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and NotifyLink to replace the Blackberry Enterprise Server and allow the County to synchronize the Groupwise systems with Blackberry, iPhone, and Android phones for email and calendars for the period of March 1, 2012 through February 28, 2013 in the amount of $7,250.00 The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the addendum to the agreement (dated April 15, 2007) between the County of Franklin and Canteen Correctional Services to extend the contract to provide food management services at the Jail for the period of April 15, 2012 through April 14, 2013 at a cost not to exceed $450,000.00. All other terms and conditions of the original agreement will remain in full force and effect. Continued on page 4 The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Aetna Better Health Plan for the Nursing Home to be an in-network provider for enrollees through the PA Department of Public Welfare, Medicaid program at no cost as the County will be paid for these services. This Agreement is for the period of February 23, 2012 through February 22, 2013 and can be automatically renewed. The Board reviewed additional Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Gateway Health Plan for the Nursing Home to be an in-network provider for enrollees through the PA Department of Public Welfare, Medicaid program at no cost as the County will be paid for these services. This Agreement is for the period of February 23, 2012 through February 22, 2013 and can be automatically renewed. The Board reviewed Visitors Bureau matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and Commonwealth of PA, acting through Department of Community and Economic Development for which Visitors Bureau is the recipient of a grant to complete a mobile app, a tool to engage visitors to explore the County for the period of February 21, 2012 through June 30, 2014 in the amount of $2,734.00. In accordance with PA Acts 67, 68 and 127 notifications, Penn Terra Engineering, Inc. notified the County of a Pennsylvania Department of Environmental Protection NDPES Permit application being applied by Benderson Development Corporation, LLC for commercial development on property located in Guilford Township. In accordance with PA Act 67 notifications, Dennis E. Black Engineering, Inc. notified the County of a Pennsylvania Department of Environmental Protection General NDPES Permit application being applied by Mountain Shadows for construction Phase 9 and unfinished portion of Phase 5 of the residential development on Mount Pleasant Road in Greene Township. In accordance with PA Act 14, 67, 68 and 127 notifications, Franklin County Conservation District, notified the County of a Pennsylvania Department of Environmental Protection General Permit application being applied by Sonya Jones for a dry hydrant installation at the upper side of an existing pond on Route 75, Fort Loudon, Peters Township. In accordance with PA Act 67, 68 and 127 notifications, Pennsylvania Game Commission notified the County of a Pennsylvania Department of Environmental Protection Permit application being applied for construction of five new waterway projects consisting of three bridges, riprap bank stabilization, and a retaining wall on State Game Lands No. 235, Wilson Run, St. Thomas Township. In accordance with PA Act 14 notifications, Skelly and Loy notified the County of a Pennsylvania Department of Environmental Protection General Permit, Utility Line Stream Crossing package for the Blue Ridge Landfill Express Generator Feeder Project in Greene Township. In accordance with PA Act 14 notifications, the Commonwealth of Pennsylvania notified the County of a Pennsylvania Department of Environmental Protection General NPDES Permit application being applied by Ronald B. Martin for stormwater discharges associated with construction activities at East End Development, Welty Road, Washington Township. Continued on page 5 Noll Wilt, Information Services Director and the IT Steering Committee met with the Board to provide the initiatives and accomplishments of the IT Department. Mr. Wilt said the committee reported 6 months ago on what they accomplished based on the ATI study. He said since the last time they met with the Board they have completed 20 more items. One accomplishment is that Dillon Guise was hired on the Helpdesk and receives approximately 25 calls per day and a majority of the tickets are now resolved by him or someone else in the same day. He said everyone is reporting huge success with the Helpdesk and getting problems resolved more quickly. Mr. Wilt said they have accomplished efficiency in Aging with the Social Assistance Management System (SAMS) program. Trena Durff, Administrative Officer in Aging explained the SAMS program is a client data base that the PA Department of Aging has provided to all Counties in PA to help enter client information. The State consolidated the database in January into one database instead of 52 databases to help combine client information across the state. Mr. Nolt provided the following goals for 2012 to the Board: Establish and train department wizards in each department to help employees before a call is placed to the Helpdesk; surveys to customers to see where may come up short on IS services; vendor self-service to allow venders to provide electronic payments to the County; LaserFiche deployment to see how departments are using LaserFiche and see if additional departments could use LaserFiche; using eforms internally and externally; review tax appraisal system to work in conjunction with the GIS project; unified messaging system expansion in the Courts that may expand to other departments; negotiating use of fiber network with the Chambersburg Borough so can share costs and usage with the Borough to help with communications between county buildings; looking at County backup plans and continuity of operations in case there would be a crisis or crash to still retrieve the information. Chairman Keller said there have been a lot of accomplishments that the Steering Committee has been involved with. He added that it is noteworthy that many of the accomplishments have not required the expenditure of funds but instead have resulted from getting better use out of existing hardware and software. He likes what he hears and told the committee to keep moving forward and thanked everyone for their service to the community. The meeting was adjourned at 10:39 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. FRANKLIN COUNTY COMMISSIONERS