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HomeMy WebLinkAbout2012-05-17 Commissioner Minutes THURSDAY, MAY 17, 2012 The Franklin County Commissioners met Thursday, May 17, 2012, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. Chairman Keller asked to amend the agenda to include his response to some questions from a previous meeting. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. Chairman Keller wanted to respond to Mr. Piper’s question about the School Based Probation program that some schools in Franklin County have a contract for. The School-Based Probation Program began in 1994. The School-Based Probation Officers’ primary work site is the school to which they are assigned, and the focus of their work is on the youth that are under the jurisdiction of the Juvenile Court. At this time, there are three (3) full-time Probation Officers in the Chambersburg Area School District and one (1) part-time officer (3 days per week) in the Tuscarora School District. The ultimate goals of the program are to: Improve communication between the School District and the Probation Department; Improve cooperation among the family, school, Juvenile Probation Department, and other community agencies involved with the youth and/or family; Meet the educational and related needs of mutual clients; and, Provide the school with alternatives for managing students exhibiting behavior problems. The Juvenile Probation Officer’s duties are based on, but not limited, to the PA Juvenile Court Judges’ Commission (JCJC) Standards for School-based Probation Programs. These duties include monitoring and sanctioning inappropriate behavior, monitoring and encouraging academic performance, reducing absenteeism, enforcing school rules and policies, and communicating with the parents of the youth under supervision. The School-Based Probation Officers closely monitor clients to discourage illegal drug use and are also able to conduct random urinalysis and searches of youth under supervision. In addition, School-Based Probation Officers have been willing to provide further service to the schools by chaperoning extra-curricular activities, bus duty, supplementing classroom lectures, lunch monitoring, hall monitoring, group facilitation, community service supervision, etc. At some schools, the Juvenile Probation Officers have also served in coaching positions. Furthermore, the School-Based Probation Officers are encouraged to participate in the Student Assistance Program (SAP). The Franklin County School- Based Probation Program also utilizes, outside of the school setting, Saturday School for those youth under the supervision of the Probation Department who have poor academic grades, poor deportment, truancy, missed detention, behavioral referrals, etc. Chairman Keller also wanted to respond to questions from Ken Jones at a recent meeting. Mr. Jones provided a whole list of questions, the point of which no government job should be added unless it adds something to the economy. Chairman Keller wanted to just say that in our forefathers infinite wisdom in 1776, they established the constitution and included a preamble which Chairman Keller read to everyone in attendance. They understood that it would be more appropriate and wise to give up some of their rights so that rights would be entertained and protected when established. This is needed to help business and in order to generate wealth to other people. They knew there was wisdom to include government and we are better off giving up some of our rights so that powers of the government are not abused. This also allows us to live a good life and not live in a third world country. This is not the Board’s intention to enter into a philosophical debate, and Chairman Keller asked in the future to limit questions to county business. Continued on page 2 James Wyrick provided public comment and wanted to inform everyone that these proceedings are being recorded, and the intent of this is to avail the citizens of the County who are not able to attend the meetings to see how County government works. He is hoping to extend an interest to the public because as he talks to people there is a lot of ignorance in the County, and he has learned a great deal of how things work by attending the Commissioners’ meetings. The Board reviewed information regarding National Emergency Medical Services Week. There were several members from the EMS community present who introduced themselves and their years of service. Commissioner Thomas said it is appropriate to do this today and honor them for their service. Commissioner Ziobrowski said responders normally get thanked after the fact so he is delighted to be able to thank them before the fact. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to sign Franklin County Proclamation #2012-09 proclaiming the week of May 20-26, 2012 as National Emergency Medical Services Week and that the attached proclamation be made a part of these minutes. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of May 8, 2012 and May 10, 2012 meetings. Traci Kline, Area Agency on Aging Director and Lucille Christophel, a Home Delivered Meal (HDM) Volunteer, were present to inform the Board of volunteerism in the Home Delivered Meal Program. Mrs. Kline said there are 400 volunteers who help with many aspects in the Aging Office and of those, 213 are HDM volunteers. They use their own cars, gas and time to deliver to over 200 older adults who are homebound who cannot cook, and they provide a check-in for some of them. In some cases they have to call emergency services as Ms. Christophel explained to the Board, when she found a client on the floor during one of her deliveries. Ms. Kline is requesting the Board approve the Sheetz card purchase to be given to each HDM driver to help pay for gas. Commissioner Thomas said this is a very important program, and this will come back to Ms. Christophel in many, many ways. Chairman Keller thanked Ms. Christophel for coming today, sharing her story and for her service. The Board reviewed Aging Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the proposal from Sheetz to purchase 118 Sheetz Gift Cards in the amount of $150.00 per card for a total of $16,992.00 to be used by volunteer drivers for the Home Delivered Meal program. These volunteers use their own cars on a daily basis to deliver home delivered meals to homebound seniors in Franklin County and receive no compensation. The Board reviewed Children & Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Certification rd Statement of Children & Youth Programs to PA Department of Public Welfare. This 3 quarter report in the amount of $6,261,258.00 is submitted to the State for reimbursement for expenses incurred for the period of July 1, 2011 to March 31, 2012. The Board reviewed additional Children & Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the revised contract listing for all contracts and addendums for Fiscal Year 2011/2012 for the Children & Youth department. Contract listing is maintained for proper accounting of all contacts to include vendor name and address, type(s) of service provided and rate(s) charged for services. Continued on page 3 The Board reviewed Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from Anchortex Corporation for purchase of an x-ray machine to be used in the remodeled courthouse front entrance in the amount of $26,480.84. Half the costs will be covered by the Security Technology Grant. This company is on the General Services Administration (GSA) Federal Government procurement listing. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and William G. Bowen, MAI, to appraise a Chambersburg Borough property within 45 days for a one-time total fee of $3,000.00. The Board reviewed Emergency Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the grant agreement between the County of Franklin and Pennsylvania Emergency Management Agency to provide training to personnel on responding to hazardous materials incidents for the period of September 30, 2011 through August 31, 2012, in a grant amount of $3,600.00, with the DES Department providing $900.00 for a total of $4,500.00. The Board reviewed Early Intervention / Fiscal matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the supplemental appropriation in the amount of $5,257.00 to spend remainder of Early Intervention’s Positive Behavior Support Grant, 100% reimbursable with no county match. Budget is needed to make purchases and pay vendors that promote programs that offer social emotional stability for infants and young children. The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Dex One to advertise the Falling Spring Nursing Rehab Center in the yellow pages of the CenturyLink phone directory 2012 for a total cost of $300.00. The Board reviewed Nursing Home matters. agreement between the County of Franklin and Commercial-Industrial Laundry Service, Inc. to perform regular quarterly preventative maintenance for washers and dryers for one year at a cost of $3,040.00. The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and geographic Data Base Management Systems, Inc. for the design of a Uniform Parcel Identification (UPI) program for each Franklin County property, to be used to integrate the County’s GIS, land records, and mass appraisal system. This is for a two-year period, at a cost of $67,260.00, funded initially by the Solid Waste Fund and reimbursed from the UPI fees upon implementation. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the proposal from Cook’s Cleaning Service, Inc. to strip and wax floors in portions of the Greencastle Senior Center at a one-time cost of $1,270.00. The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the proposal from Universal Door & Specialties, Inc. to replace existing door with a new automatic door at the Greencastle Senior Center at a one-time cost of $2,214.30. Continued on page 4 The Board reviewed additional Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the purchase of three replacement TRANE heat pumps for Courtroom 1 due to outdated equipment. The total cost of the units is $9,030.00. In accordance with PA Acts 67, 68 and 127 notifications, Carl Bert & Associates notified the County of a Pennsylvania Department of Environmental Protection NPDES General Permit application being applied by Shippensburg Borough Authority for a Solar Panel LDP on south side of Avon Drive, Southampton Township. In accordance with PA Acts 14 notifications, Carl Bert & Associates notified the County of a Pennsylvania Department of Environmental Protection NPDES Permit for Discharge of Stormwater application being applied by Volvo Road Machinery, Inc., while constructing a new industrial building with vehicular use areas and utilities, near Rowe Road, Southampton Township. In accordance with PA Acts 14 notifications, William A. Brindle Associates, Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES Permit for Discharge of Stormwater application for the Quincy Township Tarman Springs Well located in Quincy Township. Teresa Beckner, Fiscal Director, met with the Board to discuss the following items: Review of 2012 expense and revenue budget performance through March. Ms. Beckner advised most departments are under budget except for a few where she mentioned their variances from the report. Ms. Beckner said revenues are consistent through March with 9.7% collected compared to 9.3% from this time last year and tax collections are ahead of average with 85% collected through March. Mary Beth Shank, County Solicitor, met with the Board to discuss the WASHCO Avalon Townhomes (Docket 2011-2119) vs. Franklin County Board of Assessment. The current Assessment is $1,168,380, which equals a fair market value of $6.6 million when the CLR is applied. The settlement terms are as follows: $771,426 for 2010 (this is a 3rd Interim), 6.6m for 2011, 6.8m for 2012, 7.0m for 2013, 7.2m for 2014, 7.4m for 2015. This agreement has been approved by the Waynesboro Area School District and Washington Township prior to the Board taking action. Solicitor Shank recommends the Board approve her recommendation. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Solicitor approve the agreement. Chairman Keller has one other item to discuss during Solicitors time and requested to go into executive session to discuss a real estate matter. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 10:19 a.m. this date for the purpose to review real estate matters. The Board reconvened into regular session at 10:32 a.m. No action was required after executive session. Continued on page 5 The meeting was adjourned at 10:32 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. FRANKLIN COUNTY COMMISSIONERS PROCLAMATION 2012 — 09 NATIONAL EMERGENCY MEDICAL SERVICES WEEK May 20-26, 2012 WHEREAS, emergency medical services is a vital public service; and WHEREAS,the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day,seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the emergency medical services system consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics,firefighters, educators, administrators and others; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; now THEREFORE, The Franklin County Board of County Commission in recognition of this event do hereby proclaim the week of May 20-26, 2012, as SE§- i 1"' s i of. K With the theme, EMS: More Than A Job. A Calling, I encourage the community to observe this week with appropriate programs, ceremonies and activities. IN WITNESS WHEREOF: We have hereunto set our hands and caused this Seal of Franklin County to be affixed hereto this 17th day in May in the year Two Thousand and Twelve. FRANKLIN COUNTY COMMISSIONERS �X *. David S. Keller, Chairman �f- r- Robert L. Thomas Robert G.Zio rowski