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HomeMy WebLinkAbout2012-06-28 Commissioner Minutes THURSDAY, JUNE 28, 2012 The Franklin County Commissioners met Thursday, June 28, 2012, with the following members present: David S. Keller and Robert L. Thomas. Chairman Keller presided and after calling the meeting to order, and the Pledge of Allegiance proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved to adopt the agenda. Jay Lightfoot provided public comment and asked who the guy is running around the square with a rifle. Commissioner Thomas said there are numerous organizations that promote history in Chambersburg that do live demonstrations. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved all bills presented and ordered paid. th Chairman Keller asked for more time to review June 19 minutes and to only st approve June 21 minutes. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved theJune 21, 2012 minutes. Chairman Keller asked John Hart, Chief Clerk to provide an overview of the additional action that is being requested this week. Mr. Hart advised this is a grant request that is due tomorrow and the quote for Keyser Consulting Group needs approved today. This quote is for videoconferencing equipment for court room #5 and Keyser Consulting Group is the lowest qualified bidder. County staff solicited quotes to obtain the best pricing. The Board approved to add to the consent agenda for today. The Board reviewed Aging matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the four-year plan as required by the Office of Long-Term Living, Pennsylvania Department of Aging for the years of 2012- 2016. The Advisory Council has reviewed the plan and the President of the Council has signed off. The Board reviewed Children & Youth matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Subsidized Adoption Assistance Agreement on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children with special needs for payment in the amount of $298.38/month for the period of July 1, 2012 through June 29, 2013, in addition a one-time payment not to exceed $0 to cover non- recurring adoption expenses. The different needs of the child determine the cost per month. The County is reimbursed through the Federal Financial Participation program. The Board reviewed Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Resolution #2012-17 to establish a Board of Assessment Appeals, which is attached and made a part of these minutes. The Board reviewed additional Commissioners’ Office matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the contract Change Order from C.S. Davidson, Inc. for the Franklin County Bridges 27 & 28 contract for the adjustment of contract quantities for completion of contract. This change order is for a decreased amount of $8,881.02 for a total contract amount of $799,833.87. Continued on page 2 The Board reviewed Emergency Services matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Emergency Operations Plan outlining County Government compliance and implementation of specific aspects of PEMA (Pennsylvania Emergency Management Agency) Services Code and incorporating provisions of the Counter-terrorism Preparedness, Planning and Response Act. This plan is a bridge between municipal emergency management agencies and the Commonwealth of Pennsylvania Emergency Management Agency. The Board reviewed Grants Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved for the Chairman of the Board to execute the quarterly report to the Housing and Urban Development through the PA Department of Community and Economic Development for the Homelessness Prevention and Rapid Re-Housing Program (HPRP) for the period of April 1, 2012 through June 29, 2012. The American Reinvestment and Recovery Act (ARRA) requires quarterly reporting per the forms (Time Sheets and Expenditures) that the PA Department of Community and Economic Development (DCED) created for the HPRP program. The Board reviewed additional Grants Management matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the quote from Keyser Consulting Group to purchase videoconferencing equipment for Courtroom #5 to be used between the Jail and the Courthouse along with interviewing people in other areas of the state or county and judicial meetings between Franklin and Fulton Counties. This quote is at a cost of $12,171.00. This company is on the CoStars State contract pricing and 75% will be paid through the CJAB Initiatives Year 2010 Grant. The Board reviewed Tuscarora Managed Care Alliance matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the amendment 1 to Administrative Agreement between the County of Franklin and TMCA for the period of July 1, 2010 through June 30, 2012, increasing the County’s reimbursement amount from $57,250.00 to $80,850.00 for an increase of $23,600.00. All other terms and conditions remain the same. The Board reviewed additional Tuscarora Managed Care Alliance matters. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved the Staffing Agreement between the County of Franklin and TCMA for the payroll and benefits functions for TMCA employees for the period of January 1, 2012 through December 31, 2012, in the amount of $363,087.00, costs which are reimbursed by TMCA via administrative monies in the DPW Managed Care Agreement Grant. In accordance with PA Act 14 notifications, Falling Spring Environmental Services, Inc. notified the County of a Pennsylvania Department of Environmental Protection NDPES Renewal Permit application being applied by Saunderosa Park Campground Wastewater Treatment Facility for the wastewater treatment facility on property located in Warren Township. In accordance with PA Acts 67, 68 and 127 notifications, R. Lee Royer and Associates notified the County of a General NPDES Renewal permit being applied by Ronald B. Martin for a residential development located in the Borough of Waynesboro. In accordance with PA Acts 67, 68 and 127 notifications, Rosewood Company notified the County of a Water Obstruction and Encroachment Permit being applied by Carl Rosenberry & Sons Lumber, Inc. for a temporary stream crossing on property located in Peters Township. Continued on page 3 John Hart, Chief Clerk/County Administrator provided general discussion concerning modification to the Earned Day Program (EDP) policy. The EDP program was initially put in place with hopes of increasing attendance across the County. If an employee had perfect attendance the County would give them earned days to schedule time off and this policy has been in place for 10-12 years. When the EDP program started employees had separate vacation, sick and annual days but the County has moved to the Paid Time Off (PTO) program which collapsed all leave. Mr. Hart reported the benefit of EDP is not as great now because sick leave is combined with vacation st leave. Staff is recommending terminating the EDP program, effective July 1 and to review the PTO program to accommodate additional days that may be added to the program in 2013. Commissioner Thomas said the PTO program was created in 2010 and he only wished the Board would have done this action at that time. He does not have any problem eliminating the policy. Chairman Keller said the intent was to have employees come to work and schedule their days better but PTO makes EDP redundant. Mr. Hart commented the EDP program requires tracking of employee’s attendance by Human Resources staff and supervisors to certify employees have perfect attendance. It’s an intensive tracking program so if eliminate the program the time savings for Human Resources can be allocated to other projects. On a motion by Robert L. Thomas, seconded by David S. Keller; unanimously approved to eliminate the Earned Day Program Policy #311, effective July 1, 2012 that was last revised on October 12, 2001. The meeting was adjourned at 9:55 a.m. with a motion by Robert L. Thomas; seconded by David S. Keller. FRANKLIN COUNTY COMMISSIONERS County of Franklin Resolution No. 2012-17 A RESOLUTION OF THE COUNTY OF FRANKLIN, COMMONWEALTH OF PENNSYLVANIA, ESTABLISHING A BOARD OF ASSESSMENT APPEALS WHEREAS, 53 Pa.C.S.A. §8851 provides for the establishment of a board of assessment appeals in counties of the fourth through eighth class; and WHEREAS, Franklin County is a fourth class county and the Board of Commissioners desires to establish a board of assessment appeals; NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the Board of Commissioners of the County of Franklin as follows: 1. A separate board of assessment appeals is established for the County of Franklin and shall be known as the "Board of Assessment Appeals." 2. The Board of Assessment Appeals shall be composed of three members and shall be appointed by the Franklin County Commissioners for terms of four years each. 3. The salary of the members shall be fixed by the salary board of Franklin County. 4. The powers and duties of the Board of Assessment Appeals shall be as prescribed by the Pennsylvania Consolidated County Assessment Law. ATTEST COUNTY OF FRANKLIN ohn . Hart David S. Keller, Chairman County Administrator Board of Commissioners Robert L. Thomas Commissioner Robert G. Ziobrowski Commissioner