HomeMy WebLinkAbout2012-11-01 Commissioner MinutesTHURSDAY, NOVEMBER 1, 2012
The Franklin County Commissioners met Thursday, November 1, 2012, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance proceeded with the business of the day.
Chairman Keller asked to amend the agenda to include Chairman’s time to
answer a couple questions from last week and the County’s Human Resources Director
asked for an executive session to discuss a personnel matter. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the
amended agenda.
Chairman Keller wanted to respond to a couple questions from last week. He
said Mr. Piper asked a couple questions with respect to the Planning Commission.
Chairman Keller confirmed that all members are residents of Franklin County and there
is a farmer, Lester Musselman, who is a retired farmer but still owns a farm. He also
wanted to respond to Mr. Lightfoot who asked about the carpet that was to be installed in
an MDJ’s office awarded a couple weeks ago. The office is four separate offices with a
total of 1,822 feet. This quote included removing of carpet and replacing with
commercial quality carpet. Superior Floor Coverings was awarded and Mr. Lightfoot
asked if there was a bid completed. Chairman Keller said counties are only required to
submit bids for over $18,500. But the County is obligated to get three quotes from
reputable vendors when the purchase amount is over $10,000.00. In this case we were
not required to do get quotes because it was less than $10,000.00 but the County got
three quotes to do due diligence. Three competitive quotes were received from Custom
Acoustical Ceiling and Floor Covering, Porters Carpet and Superior Floor Coverings. All
quotes received were within $1,000 of the quote awarded to Superior Floor Coverings.
Allen Piper provided public comment and thanked Mr. Keller for the Planning
Commission information but he would still like the names of the individuals on the Board.
Chairman Keller said he would provide that information to him today.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of October 23, 2012 and October 25, 2012 meetings.
The Board reviewed Adult Probation matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the purchase of a 2013
Chevrolet Impala from Apple Chevrolet for an amount of $18,591.00. Five quotes were
received and this was the lowest qualified quote. Apple Chevrolet is on CoStars State
contract pricing.
The Board reviewed Children & Youth matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized
Adoption Assistance Agreement on behalf of the Franklin County Children and Youth
Department to provide a subsidy to adoptive parents to be used for adoptive children
with special needs for payment in the amount of: Contract #1 - $34.64 per day for the
period of December 1, 2012 through November 30, 2017, in addition a one-time
payment not to exceed $ -0- to cover non-recurring adoption expenses; Contract #2 -
$29.00 per day for the period of November 16, 2012 through November 15, 2017, in
addition a one-time payment not to exceed $523.50 to cover non-recurring adoption
expenses. The different needs of the child determine the cost per month. The County is
reimbursed through the Federal financial Participation program.
Continued on page 2
The Board reviewed Commissioners Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute contract Change Order #9 from W. Harley Miller Contractors, Inc.,
for the Franklin County Judicial Center Renovations to eliminate parging and elastomeric
coating decreasing by $367.00; to add ships ladder and railing to area-way of elevator
for $4,413.00; to add carpet first floor of Sheriff’s office for $1,385.00. The total Change
Order increases total $5,431.00.
The Board reviewed Drug & Alcohol matters. On a motion by Robert L. Thomas,
ontract listing
seconded by Robert G. Ziobrowski; unanimously approved the revised c
for all contracts and addendums for Fiscal Year 2012/2013 for the Drug & Alcohol
department. Contract listing is maintained for proper accounting of all contacts to
include vendor name and address, type(s) of service provided and rate(s) charged for
services.
The Board reviewed Emergency Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from
Capital Area Communications, on State Contract, to install night and day security
cameras at the PA Turnpike Blue Mountain tower site and the Warren Township tower
site at a cost of $7,817.36.
The Board reviewed Early Intervention matters. On a motion by Robert L.
ontract
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the revised c
listing for all contracts and addendums for Fiscal Year 2012/2013 for the Early
Intervention. Contract listing is maintained for proper accounting of all contacts to
include vendor name and address, type(s) of service provided and rate(s) charged for
services.
The Board reviewed Fiscal matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Letter of Engagement for
independent audit services for the Integrated Transportation Program, year ended June
30, 2012, for the next three years at a cost of $7,800.00 per year funded 100% by State
funds.
The Board reviewed additional Fiscal matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Letter of
Engagement for independent audit services for the Franklin County Tourism Bureau,
year ended June 30, 2012, for the next three years at a cost of $4,000.00 per year,
funded by Hotel Tax collections.
The Board reviewed Human Services Administration matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
Second Contract Amendment between the County of Franklin and South Central
Community Action Program (SCCAP) for the Homeless Assistance Program to modify
date from First Contract Amendment of July 1, 2011 through June 30, 2012 to period of
July 1, 2012 through June 30, 2013.
The Board reviewed Intellectual Disabilities matters. On a motion by Robert L.
ontract
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the revised c
listing for all contracts and addendums for Fiscal Year 2012/2013 for Intellectual
Disabilities. Contract listing is maintained for proper accounting of all contacts to include
vendor name and address, type(s) of service provided and rate(s) charged for services.
Continued on page 3
The Board reviewed Information Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Morefield Communications, on State Contract, to
maintain the ShoreTel VoIP telephone system, Adtran network equipment and Call Copy
voice recording system, as well as remote monitoring on all equipment and annual
software updates/releases on the equipment for the period of October 30, 2012 through
October 29, 2015 for a cost of $104,208.00.
The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded
by Robert G. Ziobrowski; unanimously approved the quote from Stanley Convergent
Security Solutions, Inc. to replace and upgrade existing DVR’s to record jail activity and
can be used in court if needed. This company is on state contract and the quote is for
$51,710.00.
The Board reviewed Mental Health matters. On a motion by Robert L. Thomas,
ontract listing
seconded by Robert G. Ziobrowski; unanimously approved the revised c
for all contracts and addendums for Fiscal Year 2012/2013 for the Mental Health
department. Contract listing is maintained for proper accounting of all contacts to
include vendor name and address, type(s) of service provided and rate(s) charged for
services.
The Board reviewed additional Mental Health matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Expenditures
and Income Report to Department of Public Welfare for the Fiscal Year July 1, 2011
through June 30, 2012 for Mental Health.
The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute agreement between the County of Franklin and Healthskil/People 2.0
Global, Inc. to provide required staffing to the nursing home due to shortages for the
period of July 15, 2012 through July 15, 2013, with automatic renewal, and may be
terminated by either party with a 30 day notice, at a cost depending on day of the week,
hours and staff position.
The Board reviewed Planning matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute contract (C00052842) between the County of Franklin and
Pennsylvania Department of Community & Economic Development for the Community
Development Block Grant for a grant amount of $300,882.00 for the period of October
11, 2012 through October 10, 2017.
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Chambersburg Waste Paper Co., Inc. for semi-
annual preventive maintenance to self-contained trash compactor at Nursing Home for
the period of January 1, 2013 through December 31, 2013, for a cost of $290.00.
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the agreement between the County of Franklin and McClure
Company for preventive maintenance of HVAC system at Department of Emergency
Services (Building 426) for the period of January 1, 2013 through December 31, 2013,
for a cost of $1,698.00, which is a $34.00 increase over last year.
Continued on page 4
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
agreement between the County of Franklin and Mid-Atlanticare for annual inspection and
certification of all 15 mechanical lifts within the Nursing Home for the period of January
1, 2013 through December 31, 2013, for a cost of $2,900.00, with no increase over last
year.
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the agreement between the County of Franklin and
Rodger’s Clock Service for annual preventive maintenance on the Courthouse tower
clock for the period of January 1, 2013 through December 31, 2013, for a cost of
$295.00, with no increase over last year.
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
agreement between the County of Franklin and Smartware Group for Bigfoot CMMS
support of 13 licenses, the program tracking county equipment, property, critical
systems, satellite locations, etc., for the period of January 1, 2013 through December 31,
2013, at a cost of $2,120.00, with no increase over last year.
The Board reviewed Sheriff matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the quote from Witmer Public
Safety Group, Inc. on State Contract, for deputy Tasers at a cost of $17,746.80.
In accordance with PA Acts 67, 68 and 127 notifications, Martin and Martin, Inc.
notified the County of a Pennsylvania Department of Environmental Protection General
Permit application being applied by Antrim Township Board of Supervisors to replace
existing cast-in-place concrete box culvert with precast concrete arch culvert in a
tributary to the Conococheague Creek on Enoch Brown Road, Antrim Township.
In accordance with PA Acts 67, 68 and 127 notifications, Martin and Martin, Inc.
notified the County of a Pennsylvania Department of Environmental Protection General
Permit application being applied by Antrim Township Board of Supervisors to replace
existing cast-in-place concrete box culvert with precast concrete arch culvert in a
tributary to the West Branch Conococheague Creek on West Weaver Road, Antrim
Township.
In accordance with PA Acts 67, 68 and 127 notifications, Martin and Martin, Inc.
notified the County of a Pennsylvania Department of Environmental Protection General
Permit application being applied by Antrim Township Board of Supervisors to do in-
stream work to repair riprap displaced during a flood in September 2011 in a tributary to
the Conococheague Creek on Grant Shook Road, Antrim Township.
In accordance with PA Acts 67, 68 and 127 notifications, R. Lee Royer and
Associates notified the County of a Pennsylvania Department of Environmental
Protection General NPDES modification by Cold Spring Estates, Storage Area in a
Residential Subdivision in the Borough of Waynesboro.
The Board met with the Human Resources Director, the Controller, Clerk of
Courts, Chief Deputy, Standing Master of Divorce, Chief Probation Officer, and
Purchasing Director for Salary Board and Personnel matters.
Continued on page 5
The Board reviewed Personnel matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Community Service
Coordinator, Purchasing Assistant, Purchasing Coordinator and revised Assistant
County Administrator position descriptions.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 10:50 a.m. this date for the
purpose to review Personnel matters. The Board reconvened into regular session at
11:13 a.m.
On a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski;
unanimously approved that based on the discussions concerning a personnel matter
during executive session to authorize John Hart, Chief Clerk/County Administrator to
sign required documents to settle a dispute with a former employee.
Chairman Keller thanked Jim Hook, Public Opinion Reporter for his storm
coverage and he commended county staff for keeping the Board up to date. John Hart
met with the Board for a couple hours on Sunday to update them on the storm. David
Donohue and staff are very worthy of mention. He thanked the Commissioners for being
available and staff deserves a great deal of credit. There are still over 1,000 people in
the county without power and several had minor property damage so he doesn’t want to
understate the magnitude of those issues people are going through. Commissioner
n addition
Thomas said there are a lot of heroes in the community including plumbers, i
to first responders, those who clear roads and power lines of trees, power company
workers and many more who stepped up during the emergency, are all heroes.
This
community is to be commended and he agrees with Chairman Keller’s statement.
Commissioner Ziobrowski concurs with his colleagues, DES was prepared for the worse
than what we got. They were over prepared and there was a degree of comfort that
have a team that knew what needed to be done. Commissioner Thomas also wanted to
mention that the Governor signed an executive order to receive absentee ballots up to
Monday at 5:00 PM. He was glad to see this happen.
The meeting was adjourned at 11:14 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS