HomeMy WebLinkAbout2012-12-27 Commissioner Minutes
THURSDAY, DECEMBER 27, 2012
The Franklin County Commissioners met Thursday, December 27, 2012, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance proceeded with the business of the day.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
Jay Lightfoot provided public comment and suggested the second set of doors
entering the Commissioners complex be painted since they are yellow looking.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
Chairman Keller recommended a few minor changes to the minutes of December
th
18. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of December 18, 2012 and December 20, 2012
meetings.
Commissioner Thomas asked John Hart, County Administrator, to explain the
liquid fuels report. Mr. Hart explained item #10 Liquid Fuels report that is completed on
an annual basis and is needed to encumber funds. The County needs to have a certain
number in funds encumbered and if don’t the funds get forced to distribution with local
municipalities. Mr. Hart explained the amount and reason for each bridge to be
encumbered. Chairman Keller wanted to clarify item #14 to lease space for the TMCA
and that the lease will be in effect going forward.
The Board reviewed Ag Extension matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the grant agreement
between County of Franklin and PA Department of Environmental Protection for West
Nile Virus Control program to protect the health of the County citizens for the period of
January 1, 2013 through December 31, 2013 at a cost of $57,380.00, with an additional
$15,000.00 County match.
The Board reviewed Children & Youth matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Subsidized
Adoption Assistance Agreement on behalf of the Franklin County Children and Youth
Department to provide a subsidy to adoptive parents to be used for adoptive children
with special needs for payment in the amount of $460.00 per month for the period of July
1, 2012 through October 29, 2017, in addition a one-time payment not to exceed $0 to
cover non-recurring adoption expenses. The different needs of the child determine the
cost per month. The County is reimbursed through the Federal Financial Participation
program.
The Board reviewed Commissioners’ Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the lease
agreement between the County of Franklin and Derwood Martin DBA Clearview Farm,
for lease of land for agriculture purposes on Franklin Farm Lane for a lease amount of
$1,757.00 per month, payable to the County on the first of each month, for the period of
January 1, 2013 through December 31, 2015.
Continued on page 2
The Board reviewed additional Commissioners’ Office matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
amended lease agreement between the County of Franklin and Nickson W. Oyer Estate,
landlord of 600 Norland Avenue, Chambersburg, for the Franklin County Agency on
Aging operations. This amendment reflects that monthly payments will now be made to
his estate. All other provisions of the December 14, 2010 lease agreement will remain
the same.
The Board reviewed additional Commissioners’ Office matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Change Order 11 for W. Harley Miller Contractors,
Inc., to delete bronze finish coating on sally port coiling doors for a credit of $2,801.00.
The Board reviewed Coroner matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the lease agreement
between the County of Franklin and Jeffrey and Phoebe Conner for lease of office space
to conduct Coroner business located at 1497 Loudon Road, Chambersburg at a cost of
$275.00 per month for the period of January 1, 2013 through December 31, 2013.
The Board reviewed Court Administrator matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the contract between the County of Franklin and Jury Systems,
Inc., to provide maintenance, updates and/or changes to the current jury software
system for the period of January 1, 2013 through December 31, 2013, in the amount of
$3,044.00.
The Board reviewed Human Resources matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the contract between the County of Franklin and Capital BlueCross
to provide Retiree Drug Subsidy RX program for retirees 65 and over for the period of
January 1, 2013 through December 31, 2013.
The Board reviewed additional Human Resources matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the contract between the County of Franklin and
Colonial Life/Ameriflex to provide supplemental benefits to employees of the County for
the period of January 1, 2013 through December 31, 2013, showing the County is
following the required federal guideline of the section 125/Cafeteria Plan.
The Board reviewed Liquid fuels matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the applications to Encumber
Liquid Fuels Tax Funds between the County of Franklin and Pennsylvania Department
of Transportation for the following bridges in Franklin County:
Bridge Maintenance – Encumbering $100,000 (Bridge #’s 49, 98, 119 and
124)
Bridge # 116 – Decrease by $30,000
Bridge #54 – Decrease by $14,088.99
Bridge # 84 – Increase by $215,000
Bridge #84A – Increase by $215,000
The Board reviewed Nursing Home matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the PA Department of Public Welfare attestation of compliance with
Federal Deficit Reduction Act to show the facility has in place policies and procedures to
prevent false claims and to detect fraud, waste and abuse of federal and state
healthcare funds. This is required annually and there is no fee.
Continued on page 3
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Quote from Emerson Network/Leibert Services to provide
Critical Systems Support for uninterrupted power service (UPS) for DES/9-1-1 Building
426 and the 9-1-1 backup center in the Courthouse basement for the period of January
1, 2013 through December 31, 2013 at a cost of $12,719.00. Three quotes were
requested and two companies responded, this is the lowest quote received.
The Board reviewed Risk Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the agreement between the County of Franklin and PMA
Management Corporation to provide third party administrative claims service for Self-
Insurance Workers’ Compensation Program at a basic annual cost of $18,167.00 plus
related expenses, paid for by the Workers’ Compensation Trust, for the period of
January 1, 2013 through December 31, 2015. Proposals were requested and nine
companies responded, PMA Management is being recommended to provide the best
service.
The Board reviewed Tuscarora Managed Care Alliance matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the lease
agreement between the County of Franklin and TMCA for office space, custodial,
security, heating and air conditioning, utilities, maintenance, phone services,
network/internet access, and common office equipment use at a rate of $1,143.50 per
month for the period of January 1, 2012 through January 1, 2013.TMCA served as a
holdover tenant from its previous lease term, and this lease ratifies rental payments and
terms made and observed since January 2012 through the present.
In accordance with Act 14 notifications, Greene Township Board of Supervisors
notified the County of a Pennsylvania Department of Environmental Protection GP11
General Permit application being applied for a replacement of a water obstruction and
encroachment, which allows the replacement of a wooden culvert located along Garver
Lane Extended across Mountain Run and adjacent to the township building in Scotland.
Teresa Beckner, Fiscal Director was present for the 2013 Budget Adoption. Mrs.
Beckner reported the budget has been on the counter and posted online for public
inspection for the required 20 days. Any adjustments in the interim period were minor
and none of the expenditures changed more than 10% in aggregate and no more than
25% in function.
The Board presented the 2013 Franklin County Budget for adoption this date. On
a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously
approved the following resolution adopting the 2013 budget:
RESOLUTION #2012 - 29
WHEREAS, the 2013 Franklin County Budget has been prepared in accordance with the
County Code Act of August 9, 1955 (P.L. 323, No. 130) as amended.
WHEREAS, the 2013 Franklin County Proposed Budget was approved on Thursday,
December 6, 2012 and was made available for public inspection for at least 20 days.
WHEREAS, the Proposed Budget and date set for the final action on the budget has
been made a matter of public notice.
Continued on page 4
WHEREAS, the Adopted Budget does not have increased expenditures of more than ten
(10) per centum in the aggregate or more than twenty-five (25) per centum in any
function over the proposed budget as made available for public inspection.
WHEREAS, the Adopted Budget reflects as nearly as possible the estimated revenues
and expenditures for the year 2013.
BE IT RESOLVED AND ENACTED, and is hereby resolved and enacted by the Board of
Commissioners of the County of Franklin, PA, to adopt the 2013 Budget as presented
this date.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved that the following Resolution be adopted fixing the millage rate
for real estate taxes for the year 2013 and the specific sums established to be required
for the specific purposes of County Government; hereinafter, set forth during the current
fiscal year:
RESOLUTION #2012 - 30
BE IT RESOLVED AND ENACTED, and is hereby resolved and enacted by the Board of
Commissioners of the County of Franklin, PA.
SECTION 1 - That a tax be set and the same is hereby levied on all real property within
Franklin County subject to taxation for the County purposes for the fiscal year 2013 as
follows: Tax rate for general purposes, the sum of twenty-three and five hundreds
(23.05) mills of each dollar assessed valuation with an additional two and six tenths
(2.60) mills for the purposes of retirement of County debt services.
SECTION 2 - That for the expenses of the County for the fiscal year 2013 the following
amounts are hereby appropriated from the revenue available for the fiscal year for the
specific purposes, which amount are fully itemized in the County budget.
SECTION 3 - That any Resolution, or part of a Resolution, conflicting with this
Resolution be and the same is hereby repealed in so far as the same affects this
Resolution.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the following Resolution imposing a total of one and five
hundreds (1.05) mills of real estate taxes for the purpose of the County Library in voting
districts that have approved imposition of such tax by referendum and as authorized
under the laws of the Commonwealth of PA in those voting districts.
RESOLUTION #2012 - 31
BE IT RESOLVED, that a tax at the total rate of one and five hundreds (1.05) mills on
each dollar of assessed valuation for the fiscal year 2013 for the County Library
purposes, shall be and the same is hereby imposed upon all taxable real estate in
Franklin County as heretofore authorized by the voters of the various voting districts and
as authorized under the laws of the Commonwealth of PA.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the following resolution to establish a Capital Reserve
Replacement and Capital Facilities Funds for the purpose of implementing
Governmental Accounting Standards (GASB) Statement 54, and complying with County
Code Section 1784.2 Capital Reserve Fund for Anticipated Capital Expenditures
Continued on page 5
RESOLUTION #2012 - 32
BE IT RESOLVED, that pursuant to section 1784.2 of county code and the County’s
required implementation of Governmental Accounting Standards (GASB) Statement 54,
Franklin County Commissioners approve the creation and use of Capital Reserve
Replacement and Capital Facilities funds.
The purpose of these funds will be the same as referenced above in county code section
1784.2. Formal action of the Board will be required to change the purpose of the funds.
The balance of the funds will be evaluated at least annually to determine the appropriate
amount in the funds. The Board of Commissioners may annually appropriate moneys
from the general funds. Annual appropriations, per current County Code, may not
exceed ten per centum (10%) of the county operating budget. Use of the funds will be
managed consistent with other budget appropriations.
The Franklin County Commissioners authorize the County's Chief Clerk/County
Administrator to manage, at his discretion, the use of these funds in conjunction with the
county's other funding categories (ie restricted, committed, assigned or unassigned).
Commissioners will be updated at least quarterly of expenditures from the Capital
Reserve and Capital Facilities Funds.
Chairman Keller requested to pull from the agenda Solicitor time where Solicitor
Mary Beth Shank was to present a Resolution authorizing a designee of Board of
Commissioners to execute contracts pursuant to county code. He requested this be
pulled to have more time to review the resolution and will discuss at a later date.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 10:14 a.m. this date for the
purpose to review Personnel matters. The Board informed the audience there will be no
action required after the executive session and due to complexity of the matter it may be
a lengthy executive session. The Board reconvened into regular session at 11:33 a.m.
The meeting was adjourned at 11:34 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS