HomeMy WebLinkAbout2013-05-14 Commissioner Minutes
TUESDAY, MAY 14, 2013
The Franklin County Commissioners met Tuesday, May 14, 2013, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance proceeded with the business of the day.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas;
unanimously approved to adopt the agenda.
Jay Lightfoot from Chambersburg provided public comment and asked why they
aren’t allowed to ask any questions at the meetings. Chairman Keller responded that
this has been addressed on multiple occasions so the matter has been put to rest. He
said we have public comment and that’s the appropriate time for comments and
questions.
Ken Jones from Chambersburg provided public comment on Mr. Lightfoot’s
comments, while they do approach board actions at beginning of the meeting they would
like to have an opportunity to discuss, ask questions and provide input when individuals
or groups are here before the Board makes decisions that affect county residents.
The minutes of May 7, 2013 and May 9, 2013 meetings were reviewed. These
will be approved Thursday, May 16, 2013.
The Board reviewed Agreements, Contracts and Reports. Tiffany Bloyer, Human
Resources Director was here to explain Board Action #5, the revised Introductory Period
policy. Ms. Bloyer explained this revision is to change the introductory period from 90
days to 6 months. She said it is easier for managers and payroll to track months instead
of days. This revision also changes the paperwork time frame to be sent to managers
after the employee completes probation instead of two months before completion as it is
now. Commissioner Thomas asked if Human Resources approve extensions to
probationary period and Ms. Bloyer responded that the managers do the extensions
themselves but they do let Human Resources know. Ms. Bloyer was also asked to
explain further Board Actions # 6, 7, & 8, Tyler/MUNIS agreements. Ms. Bloyer said the
County has been paying for a module that they have not been using and her staff spend
a large amount of time on open enrollment plus the printing and paper costs are high.
She said this will put the responsibility back on the employee instead of Human
Resources because some employees do not show up for open enrollment. Ms. Bloyer
explained the first agreement is for Tyler to set up a premium table for codes, these
codes will be in place every year moving forward now. She said the second action is to
have Tyler come here to do an assessment to look at modules and see what not using,
and to make things are more efficient and effective. The third agreement is for Tyler to
come here to train and make the change happen before open enrollment starts. She
said the plan is to still do a benefit fair where the vendors will come in and meet with
employees prior to registration and there will be training sessions for employees so they
can sign up for benefits and access their information in MUNIS. Commissioner Thomas
asked if there has been any progress of procedures that will take certain items from the
Board like the $176 to fix a flag in for action this week. John Hart, County Administrator
explained that the Solicitor is looking at what can and can’t be approved by staff but the
Controller will not pay if it says a quote but he can approve items that have invoice or bill
on them. The following item was approved today and the remainder items will be
approved Thursday, May 16, 2013.
Continued on page 2
The Board reviewed Commissioners/Election matters. On a motion by Robert G.
Ziobrowski; seconded by Robert L. Thomas; unanimously approved for the Chairman of
the Board to execute the contract between the County of Franklin and Election Systems
& Software, LLC. for the rental of four M100 Precinct counters to provide backup in case
of equipment failure for the period of May 14, 2013 through June 4, 2013 at a cost of
$3,967.00.
The Board reviewed Personnel matters. John Hart explained each position. On
a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas; unanimously
approved the following revised position descriptions: Administrator for Mental
Health/Intellectual Disabilities/Early Intervention; Application Support Specialist in the
Information Services Department; and Director of Grants in the Grants Department.
The meeting was adjourned at 9:54 a.m. with a motion by Robert G. Ziobrowski;
seconded by Robert L. Thomas.
FRANKLIN COUNTY COMMISSIONERS