HomeMy WebLinkAbout2013-09-26 Commissioner Minutes
THURSDAY, SEPTEMBER 26, 2013
The Franklin County Commissioners met Thursday, September 26, 2013, with
the following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance proceeded with the business of the day.
Chairman Keller announced there is one addition to board actions which is a
Notice of Award to Keystruct Construction for the 2013 Bridge Maintenance Program
bid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the amended agenda.
Allen Piper provided public comment that he was in Harrisburg on Tuesday
lobbying for House Bill/Senate Bill 76, School Tax Elimination Act. He said the Board
needs to respect the will of the people and he would like the Board to discuss each
board item in detail as this is the democratic way.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of September 17, 2013 and September 19, 2013
meetings.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the Notice of Award to Keystruct Construction for the 2013
Bridge Maintenance Program bid for a bid amount of $191,348.00.
The Board reviewed Commissioners Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract
between the County of Franklin and Guilford Township to utilize the County’s emergency
radio system, for public safety and service radio communications. The contract period is
September 26, 2013 through September 26, 2016.
The Board reviewed Drug & Alcohol matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the agreements between the County of Franklin, Healthy Communities
Partnership and all Franklin/Fulton School districts for Student Assistance Programs
(SAP). Students are referred to SAP coordinators to provide support in order to
overcome barriers to their learning and to reduce service duplication. These agreements
are for the period of July 1, 2013 through June 30, 2014.
The Board reviewed Drug & Alcohol matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the revised contract listing for
all contracts and addendums for Fiscal Year 2012/2013 for the Drug & Alcohol
department. Contract listing is maintained for proper accounting of all contacts to include
vendor name, type(s) of service provided and rate(s) charged for services.
The Board reviewed additional Drug & Alcohol matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the new contract
listing for all contracts and addendums for Fiscal Year 2013/2014 for the Drug & Alcohol
department. Contract listing is maintained for proper accounting of all contacts to include
vendor name, type(s) of service provided and rate(s) charged for services.
Continued on page 2
The Board reviewed Grants/CJAB matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the grant application to
Pennsylvania Commission on Crime and Delinquency to request funding for technology
improvements at the courthouse, increasing information sharing and objective decision
making. These improvements will streamline the Public Defender application process;
analyze cost-effective and time saving recommendations for our justice system, and jury
selection software to decrease court staff time and paperwork. This grant application
requests an amount of $50,000.00 for the period of January 1, 2014 through December
31, 2014.
The Board reviewed Grants/CJAB matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the grant application to
Pennsylvania Commission on Crime and Delinquency to request funding to improve
public safety at county building that have court departments as well as officer safety at
the Jail by expanding video surveillance, duress alarms, and radios. This grant requests
an amount of 20,298.00 for the period of January 1, 2014 through December 31, 2014.
The Board reviewed Information Technology matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the renewal
contract between the County of Franklin and AccessIT Group for the annual
maintenance of the county’s firewall system at a cost of 32,070.00, a decrease of $2,140
from last year, for the period of October 1, 2013 through September 30, 2014. This
company is on Costars state contract.
The Board reviewed MH/ID/EI matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the revised contract listing for
all contracts and addendums for FY2012-2013 for Mental Health, Intellectual Disabilities,
and Early Intervention.Contract listing is maintained for proper accounting of all contacts
to include vendor name, type(s) of service provided and rate(s) charged for services.
The Board reviewed additional MH/ID/EI matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the new contract
listing forall contracts and addendums for FY2013-2014 for Mental Health, Intellectual
Disabilities, and Early Intervention. Contract listing is maintained for proper accounting
of all contacts to include vendor name, type(s) of service provided and rate(s) charged
for services.
This was the date to award/reject bids for the Fifteen (15) Passenger Transport
Van for the Franklin County Jail and Fifteen (15) Passenger Van for the Franklin County
Property Management/Liquid Fuels Fund. It was reported that Keystone Ford, who was
the lowest bidder did not provide a bid bond with their bid. Due to this the Board decided
to delay awarding today and award the bid next Tuesday, October 1, 2013 at 9:45 a.m.
Sean Crager, Chief Information Officer provided a presentation on workflow
improvement and an award from Laserfische. Mr. Crager informed the Board that
Franklin County has implemented an electronic workflow/document management system
that has saved time and money and implemented an eSignature solution that has saved
approximately $6.00 per document eSigned. The following items are documents that the
County is now doing electronically: Board actions, client setup, receipts, vouchers,
consents, fiscal operations, human resources status forms, information technology policy
acknowledgements, service requests, access requests, purchase requests, permit
requests and deposit slips. Mr. Crager showed an example of how the system works.
Mr. Crager also informed the Board that Franklin County was awarded the “Run
Smarter” award at the 2013 Laserfiche Empower Conference which is a prestigious
award for innovation in reaching new heights in efficiency and productivity.
Continued on page 3
The meeting was adjourned at 10:20 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS