HomeMy WebLinkAbout2013-10-10 Commissioner Minutes
THURSDAY, OCTOBER 10, 2013
The Franklin County Commissioners met Thursday, October 10, 2013, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. The Board attended Prison Board. Chairman Keller presided and after
calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance
proceeded with the business of the day.
Chairman Keller announced modifications to the agenda and asked John Hart,
County Administrator to explain the changes. Mr. Hart explained that items 5 and 9 are
additions to the agenda and are for van quotes for the Jail and Property Management.
Item #6 is being taken off the agenda due to the contract estimated value being over
$10,000 and the Jail will need to provide quotes as per county policy. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt
the amended agenda.
Alicia Kenelopouelos provided public comment that she noticed the discussion
on the agenda about Nursing Home. If they are talking about money she would like the
Board to consider Ken Wertenberg’s proposal he presented a few weeks ago. Chairman
Keller responded that the only thing being considered today is the agreement. There will
be no discussion of Mr. Wertenberg’s proposal today.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of October 1, 2013 and October 3, 2013 meetings.
Chairman Keller abstained from voting because he did not attend last week’s meetings.
Chairman Keller asked John Hart, County Administrator to explain items 5 & 9
van quotes for the Jail and Property Management. Mr. Hart explained that the Board
th
rejected bids for vans on September 26 so staff solicited Co-Stars pricing. Staff is
proposing to award to the next lowest bidder due to the warranty coverage provided by
the dealers. Lowest bidder had warranty on drive train only but other bidder had more
extensive warranty. Mr. Hart explained that these vehicles are used hard. These prices
are lower than September 26 bids. Steve Rock, Property Management Director was
present and said the extended warranted will serve well in Property Management. He
said the lower bid is standard 3 year warranty where the next lowest bid warranty is 5
years and is bumper to bumper. The value added by the extended warranty more than
makes up for the slightly higher price.
The Board reviewed Aging matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the correction to correspondence to PA Department of Aging (PDA) for
a one-time waiver request to reallocate $2,308.00 of the Title XIX grant. This is a
correction to action taken on August 22, 2013.
The Board reviewed Emergency Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the grant
agreement between the County of Franklin and PA Emergency Management Agency for
the Emergency Management Performance Grant to reimburse the partial salary and
benefits of the Emergency Management Agency (EMA) Coordinator position for a grant
amount of $57,133.00 for the grant period of October 1, 2012 through December 31,
2013.
Continued on page 2
The Board reviewed Grants Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract
between the County of Franklin and Nitterhouse Alarm Communications (NAC) Divisions
to install Prox card reader system and security camera in the District Attorney’s
Victim/Witness assembly area as well as installation of an exterior door alert and two
interior dome cameras at Juvenile Probation at a cost of $5,945.98, 50% being covered
by the Franklin County Security Technology Grant.
The Board reviewed Human Resources matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the contract between the County of Franklin and Syntrio, Inc. to
provide 1,000 sessions of any Syntrio courseware, including online Defensive Driver
training, to all employees. Contract term is October 10, 2013 through October 9, 2014 at
a cost of $9.000.00, a decrease of $1,500.00 from last year. Quotes were requested
and three quotes were received, this was the lowest qualified quote.
The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded
by Robert G. Ziobrowski; unanimously approved the purchase of a 2014 Chevrolet 15
Passenger Van from Apple Automotive at a cost of $25,995.00. This company is on the
Co-Stars State Contract listing. Five quotes were received and this was the lowest
qualified quote when factoring in the value of the extended warranty coverage.
The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded
by Robert G. Ziobrowski; unanimously approved the quote from Waste Management, on
State Contract, to remove trash at a cost of $6,156.00 for the period of January 1, 2014
through December 31, 2014. Quotes were requested and three quotes were received,
this was the lowest qualified quote
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the renewal agreement between the County of Franklin and A &
B Fire Protection, Inc. for the annual inspection of sprinkler system at Building 426 for
the period of November 1, 2013 through October 31, 2014, at a cost of $475.00.
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
purchase of a 2014 Chevrolet 15 Passenger Van from Apple Automotive at a cost of
$26,840.00. This company is on the Co-Stars State Contract listing. Five quotes were
received and this was the lowest qualified quote based on warranty coverage.
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the renewal agreement between the County of
Franklin and Diamond Automatic Sprinklers, Inc. to perform the annual inspection of the
sprinkler system at the Administrative Annex at a cost of $260.00 for the period of
January 1, 2014 through December 31, 2014.
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the renewal contract between the County of Franklin
and Knepper’s Kleen Water for annual maintenance, replacement parts, monthly
operator’s license fee, and quarterly DEP sample fees at Adult Probation for a one-time
cost of $738.00 for the period of January 1, 2014 through December 31, 2014.
Continued on page 3
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the renewal agreement between the County of
Franklin and Nitterhouse Alarm Communications for the annual inspection and
preventive maintenance of the fire alarm systems at the following locations for the period
of January 1, 2014 through December 31, 2016. Contract is now a two year term.
A. Courthouse / Courthouse Annex $840.00, per year with no increase
B. Commissioners’ Complex $228.00, per year with no increase
C. Building 426 $540.00, per year with no increase
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
renewal agreement between the County of Franklin and Rodger’s Clock Service for
annual preventive maintenance on the Courthouse tower clock for the period of January
1, 2014 through December 31, 2014, for a cost of $315.00.
The Board reviewed Register & Recorder matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the proposal from
Dell to purchase 20 desktop computers to replace all computers in the Register and
Recorder’s office, 8 staff and 12 public access, at a cost of $16,980.47, which will be
covered by the Recorder’s Improvement Fund. Dell is on the Co-Stars State contract
listing.
The Board reviewed Treasurer matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Resolution to authorize
the purchase of corporate bonds for the records improvement fund for the County of
Franklin.
In accordance with PA Act 67, 68 and 127 notifications, Dennis E. Black
Engineering, Inc. notified the County of a Pennsylvania Department of Environmental
Protection NPDES General Permit being re-applied by Foremost Construction, located in
Greencastle.
The Board reviewed Day Reporting Center and Adult Probation matters. Kim
Eaton, Day Reporting Center Director was present to recommend Chambers Apothecary
due to being the second time bid and this bid is lower than last bid. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to award
the bid for Suboxone Medication for Franklin County Adult Probation Offenders to
Chambers Apothecary, Chambersburg, PA for a total bid price of the following: 2 mg film
for a bid of $8.00; 4 mg film for a bid of $9.70; 8 mg film $9.73; 12 mg film for a bid of
$19.00. This proposal is the only bid received.
The Board deliberated on the request for Antrim Township Local Economic
Revitalization Tax Assistance (LERTA) that Pat Coggins from ATAPCO presented at
Tuesday’s board meeting. Commissioner Thomas said he made his feelings known on
Tuesday and he hasn’t changed his mind and is still against this. Commissioner
Ziobrowski said he is not compelled to take any action at this time. Chairman Keller said
he felt there were some similarities presented by Nordstom’s proposal and Proctor &
Gamble proposal in Southampton Township but not enough given the way LERTA has
been broadly defined by Antrim Township and Greencastle School District.
Continued on page 4
The Board discussed the Asset Sale Agreement for the Falling Spring Nursing
Home. Chairman Keller asked Solicitor Mary Beth Shank to provide an overview of the
Asset Sale Agreement. Ms. Shank said she has rigorously been going over the
agreement as well as John Hart and County Managers as to what is necessary in the
agreement and the impact on the departments involved. She said there will be a
transition agreement in a couple weeks dealing with various transition matters. Ms.
Shank mentioned the following covenants included in the agreement that Mid-Atlantic
has agreed to include: buyer will have minimal staff turnover; buyer agrees to operate
as a skilled Nursing facility for at least 10 years: current Falling Spring residents can
remain after the sale; buyer will provide first preference to Franklin County residents who
are Medicaid eligible; buyer will maintain a Medicaid census approximate to the current
Medicaid census; buyer will maintain the chapel; buyer will continue agreement with
Area Agency on Aging for protective services for abused elderly; buyer will maintain four
contracts that staff feels need to continue; buyer will honor county request for flat screen
TV’s in all rooms within 12 months to free up space; keep Auxiliary which benefits the
residents; buyer agrees to offer pay scale to recognize seniority; buyer will provide
opportunity for employees to participate in a 401K plan; and buyer agrees to pay
property taxes to county and school district. Chairman Keller clarified that the request
for flat panel TV’s would free up floor space so caregivers can more effectively do their
job. He appreciates Mid-Atlantic’s willingness to cooperate with this request.
Commissioner Thomas said everything the Board asked for is included in the agreement
and it’s a good document. Ms. Shank said the final agreement will be ready for the
Board’s signature next week.
The meeting was adjourned at 2:46 p.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS