HomeMy WebLinkAbout2014-05-01 Commissioner Minutes THURSDAY, MAY 1, 2014
The Franklin County Commissioners met Thursday, May 1, 2014, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda. John Hart, County Administrator,
requested to include an executive session to discuss contract negotiations. The Board
approved to amend the agenda.
Jay Lightfoot provided public comment and said the Board never responded to
his question about why the County did not bid the extermination contract at the Jail.
Chairman Keller responded that he answered this question at an earlier meeting and the
response was the bid amount did not meet the threshold to require a bid. Mr. Lightfoot
asked why this was bid in the past and the response was that this was not bid in the
past. Mr. Lightfoot disagreed.
Allen Piper provided public comment and asked what the current salaries are for
the Department Clerk in Veteran's Affairs and the Chief Clerk/County Administrator as it
relates to the pay increases that are on the agenda for Salary Board actions today.
Chairman Keller responded the Department Clerk is paid $16.42 per hour and the
County Administrator is paid an annual salary of$116,765.81.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the April 22, 2014 and April 24, 2014 meetings.
The Board reviewed District Attorney matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the agreement between the County of Franklin and the U.S.
Department of Justice for the County to participate in the Federal Equitable Sharing
program to allow the District Attorney's office to receive a share of federally forfeited
funds from criminal cases that are prosecuted federally during the year 2013. These
monies are restricted by federal statute to be spent for law enforcement purposes only.
The Board reviewed Emergency Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
Intergovernmental Agreement between the County of Franklin and the Pennsylvania
State Police (PSP) to permit and facilitate monitoring of designated PSP talkgroups into
a County radio which will be configured to PSP specifications. This monitoring will allow
awareness of PSP involved incidents giving advance notice to situations that may call
upon County resources such as law enforcement, fire or EMS. There is no cost to the
County.
The Board reviewed Grants/Children &Youth matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Grant Application to Pennsylvania Department of Public
Welfare—Office of Children, Youth and Families to request a grant in the amount of
$295,803.00 from the Time-Limited Family Reunification Initiative Grant to be used for a
visitation program staff, including support services and a facility, for parents and siblings
to visit children involved with the Franklin County Children and Youth.
Continued on page 2
The Board reviewed Grants matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the amendment to the
original contract (dated January 1, 2013) between the County of Franklin and
Waynesboro New Hope Shelter, as part of Franklin County's Reentry Program, to
extend the contract period from January 1, 2014 through December 31, 2014 with a rate
of$20.00 per day. All other terms and conditions of the original agreement will remain in
full force and effect.
The Board reviewed additional Grants matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Waynesboro New Hope Shelter to provide room and
board at the New Hope Recovery House, as part on the Franklin County Re-entry
Program, providing intensive case management, supervision, transportation, prescription
co-pay assistance, GED preparation classes, employment development, and assistance
for securing housing following the program. The program will serve approximately 50
clients over a two year period, which have served their minimum sentence but remain in
prison due to a lack of home plan. Contract term is May 1, 2014 through September 30,
2015 at a cost of$233,820.00, paid for by the 2014 Justice Assistance Grant.
The Board reviewed Human Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Revised report
to the Commonwealth of Pennsylvania Department of Public Welfare for FY2012-13
Human Services Block Grant Annual report of Income and Expenditures.
The Board reviewed Information Technology matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the service agreement between the County of Franklin and
Comcast Business to transfer the County's backup Internet Service Provider line from
the Nursing Home location to the Administrative Annex at a cost of$49.00 with a three
year internet contract of$134.85 per month.
The Board reviewed Mental Health/Early Intervention matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
Supplemental Appropriation to transfer FYI 3/14 unspent funds as of 12/31/13 to
calendar year 2014.
In accordance with PA Act14, 67, 68 and 127 notifications, Curfman & Zullinger
Surveying, Inc. notified the County of a Pennsylvania Department of Environmental
Protection NPDES Permit renewal being applied by Brinton and Peter Byers for the
construction of a second chicken housing building, located in Montgomery Township.
In accordance with PA Act14, 67, 68 and 127 notifications, David H. Martin
Excavating, Inc. notified the County of blasting activities being performed at the Martin
Shale Pit#2 over the next twelve months, located in Greene Township.
In accordance with PA Act14, 67, 68 and 127 notifications, Gwin, Dobson, and
Foreman Consulting Engineers notified the County of a Pennsylvania Department of
Environmental Protection General Permits being applied by Bear Valley Franklin County
Joint Authority water treatment facility and distribution upgrades, located in Peters
Township.
The Board met with the Human Resources Director, the Controller, Chief
Juvenile Probation Officer, and Human Services Administrator for Salary Board matters.
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The Board reviewed Personnel matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the job description for the
Assistant County Solicitor in the Children, Youth and Family Services Department.
Linda Miller, Register and Recorder, was present to request the implementation
of a Unified Parcel Identification (UPI) System. Ms. Miller read her memo which is
attached as a part of these minutes to explain why the County needs a UPI system.
John Hart, County Administrator, explained that staff has been looking into this and the
first step by law is for the Recorder of Deeds to request the UPI system. This system
will provide for better cross-referencing between documents in the Assessment Office,
Recorder of Deeds and Planning Department. He explained this will connect any land
records that are recorded in the Office of the Recorder of Deeds. Anyone will be able to
go online and see any documents associated with this transaction number, called a
Unified Parcel Identifier. Mr. Hart said an ordinance will need to be developed and
approved by the Commissioners to establish the UPI system. The County is looking to
implement this initiative by July 1, 2014. There will be training and education of the
community, attorneys, title searchers and surveyors prior to implementation. Chairman
Keller stated that the Board has had the expectation that once the land records
improvements had been made this would be the final step to bring them all together.
Chairman Keller added that without implementing UPI, we would not get the full benefit
of the work Linda's office and other offices have been doing with digitizing maps,
surveys and plans. Ms. Miller said that accuracy is important when maintaining a land
record system, and improved accuracy will be an outcome of this process.
Commissioner Thomas stated that this is a "no brainer" and he sees no reason why staff
can't proceed to get the ball rolling. Chairman Keller stated that staff is just looking for a
nod to get the process started and develop the ordinance. Commissioner Ziobrowski
agrees this has to be done and he would like to applaud the Register& Recorder for
upgrading her office. This will increase efficiencies and it does involve a lot of work in
her office. Chairman Keller informed Mr. Hart that he has authorization from the Board
to move forward with the process, and the Board will look forward to considering formal
action on this initiative at a later date.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 10:14 a.m. this date for the
purpose to review contract negotiations matters. The Board reconvened into regular
session at 10:51 a.m. No action was required after executive session.
The meeting was adjourned at 10:52 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
John A. Hart
Chief Clerk/County Administrator
FRANKLIN COUNTY COMMISSIONERS
David/S. Keller, Chairman
a
Robert L. Thomas
Robert G. Ziobrowski