HomeMy WebLinkAbout2015-05-21 Commissioner Minutes THURSDAY, MAY 21, 2015
The Franklin County Commissioners met Thursday, May 21, 2015, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
There was no public comment.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the May 12, 2015 and May 14, 2015 meetings.
John Hart, County Administrator, requested the Board amend the agenda to
include a contract with Judicial Systems to purchase new jury management system
software. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved to amend the agenda. Sean Crager, Chief Information Officer,
explained this was driven from the J I study and it was their recommendation to replace
the current jury management software. He said the new system will be more efficient
and will use more technology whereas the current system is mostly done by paper.
There were three vendors that submitted request for proposals and Judicial Systems,
Inc. was the lowest qualified vendor that was reviewed and recommended by the
reviewing team. Mr. Crager said this new jury management system will be a more
convenient and efficient system for jurors and staff in the court system.
The Board reviewed Court Administration/ Information Technology Services
matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved for the Chairman of the Board to execute the contract between
the County and Jury Systems, Inc. to purchase a new jury management system software
at a cost of $89,313.70.
The Board reviewed Aging matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Food and Beverage License to the Pennsylvania Department of
Agriculture for the Tuscarora Senior Activity Center at a cost of$32.00. It is a state
regulation to have a food and beverage license renewed annually. There is no increase
from last year and is funded by the Pennsylvania Department of Aging Block Grant
The Board reviewed Children &Youth matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental
Appropriation in the amount of$5,255.00 to record the FY201 -15 Case Worker
Visitation Grant Allocation from the Pennsylvania Department of Public Welfare.
The Board reviewed Commissioners matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Motion to approve the
contract between the County of Franklin and Lobar Site Development Corporation for
construction services for the rehabilitation of Bridge 116 at a cost of$426,173.10 and
completion date of November 9, 2015. Contract will be executed utilizing the PennDOT
Electronic Contract Management System (EC S). Construction costs will be funded
30% Federal, 15% State, and 5 % Act 26 funds.
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The Board reviewed additional Commissioners matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziorowski; unanimously approved for the Chairman
of the Board to execute the Notice to Proceed to C.S. Davidson, Inc. and T C
Engineers, Inc. for Construction Consultation and Construction Inspection for Bridge 116
(Horse Road). This is a PennD®T requirement.
The Board reviewed additional Commissioners matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziorowski; unanimously approved for the Chairman
of the Board to execute the Notice to Proceed to Wm. Orr and Sons, Inc. for Guide Rail
Improvements for the 2015 Bridge Maintenance Program.
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziorowski; unanimously approved for the Chairman of
the Board to execute the quote from Aqua Power Pros to clean restroom tiles at the 911
Center for a one-time cost of$250.25.
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziorowski; unanimously approved for the Chairman of
the Board to execute the sales agreement between the County of Franklin and The
Incredible Awning Company to replace worn fabric on the rear entrance awning at the
Administration Annex Community Room for a one-time cost of$1,000.00.
The Board reviewed Risk Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziorowski; unanimously approved for the Chairman of
the Board to execute the maintenance agreement between the County of Franklin and
AutoClear, LLC. to provide inspection services and preventative maintenance on the
three county owned x-ray scanners at a cost of$1,500.00. This service is required by
the Department of Environmental Protection.
The Board reviewed Veterans Affairs matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental
Appropriation in the amount of$12,000.00 to record the awarded Veterans' Trust Fund
Grant from the Department of Military and Veterans Affairs. This will fund the Canine
Companion program.
The Board reviewed Tuscarora Managed Care matters. On a motion by Robert
L. Thomas, seconded by Robert G. iorowski; approved the Staffing Agreement
between the County of Franklin and Tuscarora Managed Care Alliance (T CA) for the
period of January 1, 2015 through December 31, 2015, in the amount of$336,142.00 to
pay for personnel with payroll and benefits. Funds will be reimbursed by T CA.
Chairman Keller abstained from voting.
Teresa Beckner, Fiscal Director, met with the Board to review the 2015 expense
and revenue budget performance through March, 2015. Ms. Beckner advised that the
County changed the employees' health insurance which was aided by a contribution for
employees that was recorded in January. Due to this, there is a variance but as the year
passes, the budget will come back in line. She said there are dues from maintenance
agreements and frontloaded expenses which create a variance for several departments
but this will level out as the year progresses. She said general fund expenses are at
23.9% of budgeted expenses compared to 24.1% in March of 2014. Ms. Beckner
reported the funds for the Human Services Enhancement Grants program are showing
no corresponding budget due to funds being charged to the general fund instead of to
the fund that was set aside for these funds. She said this has inflated the general fund
expenses. The Fiscal department moves it to the right place but the Controller keeps
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moving it back. This is not accurate accounting. Ms. Beckner said revenues are 7.2%
collected of general fund revenue budget compared to 6.9% in March, 2014. Ms.
Beckner reported property tax bills were sent at the beginning of March. For 2015,
billings were $36,800 more than budgeted and $366,600 more than 2014. She
continued that we begin receiving tax payments not long after they're billed and through
March, we collected over$4.2 million, which is about 11.6%, compared with 11.9% last
year. Our average March collections for the five year period 2010-2014 are 13.6%. For
2015, one mill generates $1,410,958 of tax revenue, compared with $1,395,301 for
2014, an increase of 1.1%.
The meeting was adjourned at 10:23 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS