HomeMy WebLinkAbout2016-05-19 Commissioner Minutes THURSDAY, MAY 19, 2016
The Franklin County Commissioners met Thursday, May 19, 2016, with the following
members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman
Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of
Allegiance, proceeded with the business of the day.
John Hart, County Administrator, asked to amend the agenda to include an executive
session to discuss a litigation matter. On a motion by Robert L. Thomas, seconded by Robert
G. Ziobrowski; unanimously approved to adopt the amended agenda.
There was no public comment.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously
approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously
approved the minutes of the May 10, 2016 and May 12, 2016 meetings.
The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to
execute the Business Associate Agreement between the County of Franklin and James D.
Griffith, PhD. for the collection and analysis of Jail Treatment data. This agreement is required
due to the medical nature of the data being reviewed.
The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to
execute the agreement letter between the County of Franklin and C.S. Davidson, Inc. to extend
construction phase engineering services for the replacement of bridge 116 for an additional
three months. This is needed for project closeout, a signed time extension is required for the
County to be reimbursed beyond the current May 21, 2016 completion date.
The Board reviewed additional Commissioners Office matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the proposal/agreement between the County of Franklin and C.S. Davidson to
supplement engineering services for eight county bridges, in conjunction with the 2016 Bridge
Maintenance Program, at cost of$290,750.00.
The Board reviewed additional Commissioners Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the proposal/agreement between the County of Franklin and C.S. Davidson
for the inspection of twelve small span bridges, at a cost not to exceed $17,950.00. These
bridges are not inspected as part of the Bridge Inspection Program due to their span length
being less than 20 feet.
The Board reviewed additional Commissioners Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Consulting Agreement between the County of Franklin and GMS Funding
Solutions to provide public funding consulting services to assist in the pursuit of competitive
grant funding and to support a variety of county-wide initiatives. This agreement is at a cost of
$5,000.00 per month, plus reasonable and ordinary expenses, with expenses being supported
by documentation, for the period of May 17, 2016 through May 16, 2017.
Continued on page 2
The Board reviewed Human Resources matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to
execute the proposal from Prime Pay, LLC to manage the County's Affordable Care Act (ACA)
Reporting provider at a cost of$8,310.00 for the period November 1, 2015 through November 1,
2016. This is required by ACA laws.
The Board reviewed Human Resources matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the revised Confidentiality Policy
#601.02 to safeguard all personal and confidential information of all current and former
employee records, financial documents, program delivery, current and former client records and
community members affected by such. This policy applies to all Franklin County and 39th
Judicial District Court employees as well as volunteers, students, and temporary or contracted
employees.
The Board reviewed Information Technology matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from Provantage
for the replacement of 20 old desktops, laptops and IPads with the Microsoft Surface Pro in the
amount of$26,370.00. This is part of the County's computer refresh. Company is on State
contract pricing.
The Board reviewed Information Technology/GIS matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Notice to Proceed to Pictometry International Corp., for the second portion
of the original agreement (dated February 18, 2014), for aerial imagery data collection and
related services to provide update imagery and specialized building data for the County's GIS
program.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Bear Valley Franklin
County Pennsylvania Joint Authority notified the County of a Pennsylvania Department of
Environmental Protection NPDES Permit Renewal application being applied for their current
water treatment plant, located in St. Thomas Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, William A. Brindle
Associates, Inc. notifies the County of a Pennsylvania Department of Environmental Protection
General Permit for discharges of storm water from construction activities for the connection of
Quincy Township's Water Well 7 with the booster station on Tomstown Road, located in Quincy
Township.
Steve Malesker, Bridge Engineer for CS Davidson, met with the Board to provide a
recommendation for repairs required on Bridge 23. Mr. Malesker informed the Board that
Bridge 23 is an adjacent box beam bridge in Hamilton Township on Loop Road. He explained
Penn Dot's requirement to repair these types of bridges that were built in the 1950's and 1960's
due to a crack which can develop in the concrete beams. He said the work will include
removing the open joints in the concrete parapets and repairing cracks in the prestressed
concrete facia beams. Mr. Malesker put a plan of action together and sent it to PennDot which
has approved the plan. He sent request for quotes to six contractors and two responded.
Keystruct Construction sent a quote for$19,344.00 and Lobar Associates quote was for
$24,400.00. His recommendation is to approve Keystruck Construction's bid. They have
performed many of these types of repairs in the past. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the recommendation to award to
Keystruck Construction for repair of Bridge 23.
Continued on page 3
Teresa Beckner, Fiscal Director, met with the Board to review the 2016 expense and
revenue budget performance through March, 2016. She advised that most departments are
under budget except for a few where most variances relate to one-time or large expenses at the
beginning of the year and normally work themselves out as the year progresses. She said staff
will continue to monitor them. Ms. Beckner said that one large variance is the result of the
county's upfront contribution for employees HSA accounts at the beginning of the year. She
said general fund expenses are at 22.3% of budgeted expenses compared to 23.9% in March of
2015. Ms. Beckner said revenues are 7.8% collected of general fund revenue budget compared
to 7.2% in March of 2015. She explained we are slightly ahead which is mainly due to property
tax collections. Collections for March were almost$4.9 million or 12.3% of billings. This
compares to 11.6% collected in March of 2015 and a five-year average of 13%.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously
approved to enter an executive session at 10:12 a.m. this date for the purpose to review a
litigation matter. The Board reconvened into regular session at 10:30 a.m. No action was
required after executive session.
The meeting was adjourned at 10:31 a.m. with a motion by Robert L. Thomas; seconded
by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS