HomeMy WebLinkAbout2016-12-06 Commissioner Minutes TUESDAY, DECEMBER 6, 2016
The Franklin County Commissioners met Tuesday, December 6, 2016, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
John Hart, Chief Clerk, asked to amend the agenda to include an executive
session to discuss real estate matters. On a motion by Robert G. Ziobrowski; seconded
by Robert L. Thomas; unanimously approved to adopt the amended agenda.
Kim Wertz from Chambersburg provided public comment and asked how secure
the scanning will be with board action item #2 for criminal files and board action item #8
for TMCA medical records.
The minutes of the November 29, 2016 and December 1, 2016 meetings were
reviewed. These will be approved Thursday, December 8, 2016.
The Board reviewed Agreements, Contracts and Reports. Chairman Keller
announced that board action item #2 may have to be deferred beyond Thursday to get
some questions answered on how certain types of files will be handled. Mr. Hart
explained that item #1 to purchase vehicles is not a bid but proposals were solicited
through Co-Stars. He explained that the low bid did not include the proper seating
arrangement and to add it would exceed the price of the next lowest bid, which included
the proper seating arrangement; therefore, the award will go to the next lowest bidder.
Chairman Keller asked Mr. Hart to answer Ms. Wertz's question from public
comment regarding security of documents during the scanning process. Mr. Hart
explained that with MetaSource, there is a scope of service that will be verified during
the kick off meeting and we will be obtaining more information on confidentiality. He
explained that we have the most current firewall so we have all safeguards in place but
he can't guarantee 100% that no one will hack us. Ms. Wertz asked who would be liable
if someone hacks us and gets the information. Mr. Hart responded that that would
depend on what type of information is accessed and type of claim filed. The County is
responsible under HIPAA compliance where there are fines but individuals can be held
liable if they are not doing their due diligence or they are allowing someone to have
access to the records. The items will be approved Thursday, December 8, 2016.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas;
unanimously approved to enter an executive session at 9:42 a.m. this date for the
purpose to review real estate matters. The Board reconvened into regular session at
10:26 a.m. No action was required after executive session.
The Board recessed until 1:30 p.m. for the Retirement Board meeting.
The Board held a Franklin County Retirement Board meeting.
Michael Shone, Peirce Park Group President, informed the Board of his
company's intent to merge with Marquette Associates, Inc. in 2017. He requested the
Board sign an Affirmative Consent form, which is required by law. On a motion by
Robert G. Ziobrowski; seconded by Robert L. Thomas; unanimously approved the
Affirmative Consent form to acknowledge and approve the combination of Peirce Park
Group with Marquette Associates, Inc. for both Pension and OPEB services.
Continued on page 2
Michael Shone, Peirce Park Group President, met with the Board to provide a
report of the Franklin County Other Post-Employment Benefits (OPEB) Fund.
The Board approved Grants/CJAB matters. On a motion by Robert G.
Ziobrowski; seconded by Robert L. Thomas; unanimously approved the Grant
Application to Pennsylvania Commission on Crime and Delinquency (PCCD) for pass
through funds for Over the Rainbow (Franklin County Children's Advocacy Center) in the
amount of$50,000.00 to support the medical services provided to child sexual assault
victims, for the period of April 1, 2017 through March 31, 2018.
The meeting was adjourned at 3:24 p.m. with a motion by Robert G. Ziobrowski;
seconded by Robert L. Thomas.
FRANKLIN COUNTY COMMISSIONERS