HomeMy WebLinkAbout2017-07-25 Commissioner Minutes TUESDAY, JULY 25, 2017
The Franklin County Commissioners met Tuesday, July 25, 2017, with the
following members present: David S. Keller and Robert G. Ziobrowski. Chairman
Keller presided and after calling the meeting to order, a Moment of Silence, and the
Pledge of Allegiance, proceeded with the business of the day.
Chairman Keller announced that Commissioner Thomas will not be in attendance
today. On a motion by Robert G. Ziobrowski; seconded by David S. Keller; unanimously
approved to adopt the agenda.
There was no public comment.
The minutes of the July 18, 2017 and July 20, 2017 meetings were reviewed.
These will be decided upon on Thursday, July 27, 2017.
The Board reviewed Agreements, Contracts and Reports. The items will be
approved Thursday, July 27, 2017.
This was the date to award/reject the bids for the Keystone Library Grant. Carrie
Gray, County Administrator, said there are four total recommendations and she thanked
the Board for the additional time to review the bids to perform due diligence. Ms. Gray
said the first bid is for Media Vending Machines, bid #2017-003 in the amount of
$371,400. Bernice Crouse, Franklin County Library Executive Director, recommends
rejecting this bid due to it coming in so high; it is more money than the total grant. On a
motion by Robert G. Ziobrowski; seconded by David S. Keller; unanimously approved
the recommendation to reject the media vending machine bid #2017-003. Ms. Gray said
the next bid is for the Radio Frequency Identification System, bid #2017-001, and there
were two bidders. D-Tech bid $76,370.00 but did not include a bid bond or non-collusion
affidavit. Bibliotheca bid an amount of$60,815.28 and did include all required
paperwork. Ms. Crouse recommends awarding to Bibliotheca for this bid. On a motion
by Robert G. Ziobrowski; seconded by David S. Keller; unanimously approved the
recommendation to award to Bibliotheca as the lowest responsible bidder. Ms. Gray
said the third bid is for the Laptop Vending Machines, bid #2017-002. D-Tech bid an
amount of$26,795.00 and they had all the required paperwork for the bid. Ms. Crouse
recommends awarding to D-Tech for this bid. On a motion by Robert G. Ziobrowski;
seconded by David S. Keller; unanimously approved the recommendation to award to D-
Tech as the only bid received. Ms. Gray said the fourth bid is for Library Furniture, bid
#2017-004 and there were two bids received. Phillips bid an amount of$80,655.27 but
did not have the non-collusion affidavit but did have all other required paperwork.
Hyperspace bid an amount of$73,417.39 but did not have the non-collusion affidavit but
did have all other required paperwork. Ms. Crouse recommends awarding the bid to
Hyperspace as the lowest responsible bidder. Mary Beth Shank, County Solicitor,
suggests approving with the intent to award pending the affidavit paperwork. On a
motion by Robert G. Ziobrowski; seconded by David S. Keller; unanimously approved
the recommendation to award to Hyperspace pending the affidavit. A representative
with Hyperspace was present with the non-collusion affidavit which the Solicitor
reviewed and accepted. Ms. Shank asked the Board to amend the motion. On a motion
by Robert G. Ziobrowski; seconded by David S. Keller; unanimously approved to amend
the motion to award the bid to Hyperspace as the lowest responsible bidder.
Tiffany Bloyer, Human Resources Director, and members of the Special Thanks
and Recognition Committee (STAR) were present to honor the employee of the month
for July. Dawn deSalis, Administrative Assistant II in the Property Management
Department, was chosen from 29 employees nominated. Ms. Bloyer said the selection
for the July 2017 Employee of the Month was determined by the STAR Committee
based on the numerous votes Dawn received. Ms. deSalis was selected based in part
on the following comments on the nomination form: (She) is always willing to assist
others; (Dawn) dedicates considerable personal/non-work hours to assure that the
success of the STAR appreciation events are well thought-out, planned and creative for
the enjoyment of all County employees. (Dawn) has developed a process for County
employees to purchase Hershey Park tickets as a fundraiser and she also handles the
yearly New York City bus trip, which is another STAR fundraiser. More recently she
created centerpieces for the 1980's themed County Mixer hosted by the STAR
Committee. Ms. deSalis' outstanding characteristics are attributes that have not gone
unnoticed by her peers. Many of the nomination forms described her as "dependable
and a true team player with a genuine concern for County employees and all others.
Dawn works full-time in Property Management but manages time for her family and
friends, including daily visits with her mother. She is an employee with a positive attitude
and outlook and puts forth many 'extras' into her everyday duties for the County. If
anyone in the County needs something from this Superwoman, she is always willing to
assist and gets the job done. She does it with a smile and is always pleasant to work
with. Dawn is the epitome of an Employee of the Month!" We are grateful for Ms.
deSalis as she exudes a high standard of customer service, excellence and respect to
the employee and residents of Franklin County. Ms. deSalis thanked the committee for
choosing her but said she is one of many others here on the committee, and they are all
a team. They enjoy what they do. She said it's so much fun at the Mixer for the
employees and they look forward to the event every year. They all do a great job and
she is just a little dot. She said as far as Property Management, she loves what she
does and loves working with everyone and all are her family. Chairman Keller
responded that it's a pleasure to work with her and her attitude on life is very infectious.
He said at one time she had a cast on her leg and a few years ago her daughter was in
a bad accident but she has always been a model employee and doesn't let anything
phase her. Commissioner Ziobrowski said that Dawn always has a smile on her face
and she is due this honor.
Mary Beth Shank, County Solicitor, asked the Board to consider the
Memorandum of Understanding (MOU) between Mercersburg, Montgomery, Peters &
Warren (MMP&W) Volunteer Fire and Ambulance, Co. for leased space forthe
Magisterial District Judge office in Mercersburg. Ms. Shank explained that in August of
last year, there was an invitation for proposals completed for construction of MDJ space
in Mercersburg. A responsive proposal came from MMP&W Volunteer Fire Company to
complete new construction or renovations for the County's occupancy for the MDJ office.
She explained further that the fire company requested an MOU to confirm the County's
desire to occupy the space. Ms. Shank said the lease is attached to the MOU and the
term is five years starting once the occupancy certificate is issued. The County will have
the right to renew for four additional five year periods. Ms. Shank explained the rental
details per term and that there is no security deposit. The Landlord is responsible for the
taxes except for future increases. On a motion by Robert G. Ziobrowski; seconded by
David S. Keller; unanimously approved to move forward with the MOU and lease
pending further Solicitor review.
Ms. Shank asked to go into an executive session today. On a motion by Robert
G. Ziobrowski, seconded by David S. Keller; unanimously approved to enter an
executive session at 10:07 a.m. this date for the purpose to review Tax Assessment
Appeal of Keystone Service Systems, Docket#2009-5700. Ms. Shank explained that
she will be making a recommendation today but it will be up to the Board if they want to
move forward today or wait till a later date. The Board reconvened into regular session
at 10:30 a.m.
Ms. Shank asked approval of her recommendation to exempt the five
properties that were the subject of the Keystone Service Systems, Docket#2009-
700 discussion during the executive session. Ms. Shank explained the
exemption is effective beginning in 2010 but refunds will only be for the years
2015 moving forward. On a motion by Robert G. Ziobrowski, seconded by David
S. Keller; unanimously approved the exemption for Keystone Service Systems.
The meeting was adjourned at 10:31 a.m. with a motion by Robert G. Ziobrowski;
seconded by David S. Keller.
FRANKLIN COUNTY COMMISSIONERS