HomeMy WebLinkAbout2017-09-21 Commissioner Minutes THURSDAY, SEPTEMBER 21, 2017
The Franklin County Commissioners met Thursday, September 21, 2017, with
the following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
Chairman Keller asked to amend the agenda to include an executive session to
discuss a personnel matter. On a motion by Robert L. Thomas, seconded by Robert G.
Ziobrowski; unanimously approved to adopt the amended agenda.
Mayor Dick Starliper from Waynesboro provided public comment. He wanted to
invite the Commissioners to the opening of the walking trail in Waynesboro. He thanked
the Commissioners for allowing the Borough of Waynesboro to use funds available to
put this into place and he is hoping that everyone in the community and surrounding
area will use the trail for better fitness. Chairman Keller responded that folks are already
using the trail and hats off to the Waynesboro Council for this project.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the September 12, 2017 and September 14, 2017
meetings.
The Board reviewed Emergency Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the grant
agreement between the County of Franklin and Pennsylvania Emergency Management
Agency in the amount of$38,488.00, for the Emergency Management Performance
Grant (EMPG), for the period of October 1, 2016 through September 30, 2018. This will
reimburse the county up to 50% of salary and benefits of the EMA Coordinator.
The Board reviewed Planning matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the amendment to the
Tourism and Quality of Life Enhancement Grant between the County of Franklin and
Mercersburg Area Council for Wellness, Inc. to extend the original contract end date to
December 31, 2018. All other terms and conditions of the original agreement will remain
in full force and effect.
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the quote from Diamond Automatic Sprinklers, Inc. to perform
annual inspections of the sprinkler systems located at the Commissioners Complex,
Administrative Annex and Department of Emergency Services in the amount of
$1,960.00.
The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the maintenance contract between the County of
Franklin and Knepper's Kleen Water for annual maintenance, replacement parts,
monthly operator's license fee and quarterly DEP sample fees at the Adult Probation
Building at a cost of$1,574.45, for the period of January 1, 2018 through December 31,
2018.
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The Board reviewed additional Property Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the maintenance contract between the County of
Franklin and Knepper's Kleen Water for annual maintenance, replacement parts,
monthly operator's license fee and quarterly DEP sample fees at the Greencastle Senior
Activity Center at a cost of$1,386.00, for the period of January 1, 2018 through
December 31, 2018.
The Board reviewed Risk Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the proposal from Intertech Ci, LLC to provide and install 9 indoor
and 4 outdoor video surveillance cameras at the new Mercersburg MDJ office, at a cost
of$10,296.00 to be covered by Worker's Comp Trust and contingency funds.
The Board reviewed additional Risk Management matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the quote from NAC Divisions for the purchase and
installation access control and duress systems at the new Mercersburg MDJ office
location including: 12 prox readers, 6 press to release buttons, and a wireless duress
system; at a cost of$25,785.00 to be covered by Worker's Comp Trust and contingency
funds.
The Board reviewed Tax Services matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and Fitzgerald Abstracting, LLC to perform current owner/bring down
searches at a cost of$75.00 per search. These searches are required to distribute
excess funds from tax sales to determine who has a lien on the property and where they
would fall in line for fund disbursement.
In accordance with PA Acts 14, 67, 68 and 127 notifications, BJC notified the
County of a Pennsylvania Department of Environmental Protection NPDES Renewal
Permit application being applied by Deerwood Community Homeowner Association for
properties located in Montgomery Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Russell E. Phenicie
notified the County of a Pennsylvania Department of Environmental Protection Water
Obstruction and Encroachment Permit application being applied for property located in
Warren Township.
The Board reviewed appointments to the Tuscarora Managed Care Alliance
Steering Committee. On a motion by Robert L. Thomas, seconded by Robert G.
Ziobrowski; unanimously approved to appoint Dave Keller, Sheldon Schwartz, Stacie
Horvath, Ashley Yinger, April Brown and Teresa Beckner to the Tuscarora Managed
Care Alliance Steering Committee for a term of September 2017 through September
2018.
Teresa Beckner, Fiscal Director, met with the Board to review the 2017 expense
and revenue budget performance through July 2017. She advised that most
departments are under budget except for a few where most variances relate to one-time
or large expenses at the beginning of the year and normally work themselves out as the
year progresses. She said staff will continue to monitor them. Ms. Beckner said that
this includes items such as employee benefit costs, maintenance agreements, seasonal
weather-related expenses and supplies. Expenses for Tax Collectors exceed 7/12ths of
the year as they are paid based on collections, and the majority of tax collections have
already occurred through July. Therefore, the remainder of payments for tax collectors
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in 2017 should fall within the overall budget for that area. Ms. Beckner explained that
spending for the Jail is tracking higher than expected due to a higher population of
inmates, personnel costs, supplies and increased medical payments. She met with Jail
management to review projected costs through the end of 2017. As a result, it was
decided to move $745,000 from contingency to cover the increased activity. She said
overall general fund expenses are at 55.6% of budgeted expenses compared to 52% in
July of 2016. Ms. Beckner said revenues are 85.1% collected of general fund revenue
budget compared to 83.1% in July of 2016. Property Tax collections for July were $37.4
million or 93.4% of what was billed. This compares to 93.5% collected in July of 2016
and a five-year average of 92.8%. For 2017, one mill generates $1,452,127 of tax
revenue, compared with $1,430,536 for 2016, an increase of$21,591 or 1.5%.
Ms. Beckner also reported that the 2018 budget preparation is underway as packets
were sent out to all departments and most have already been returned. Fiscal staff is
working with their departments to review their projections for 2017 and their 2018
requests. In addition, both Information Technology and Human Resources are or have
met with directors to help them plan for next year with their technology and personnel
needs. She will have more details in the next few weeks for discussion.
On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas;
unanimously approved to enter an executive session at 10:14 a.m. this date for the
purpose to review a personnel matter. The Board reconvened into regular session at
11:09 a.m. No action was required after the executive session.
The meeting was adjourned at 11:10 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
FRANKLIN COUNTY COMMISSIONERS