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HomeMy WebLinkAbout2018-01-25 Commissioner Minutes THURSDAY, JANUARY 25, 2018 The Franklin County Commissioners met Thursday, January 25, 2018, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. Chairman Keller announced that the agenda needs to be amended to include an additional agreement. Carrie Gray, County Administrator, requested the Board consider reinstatement of a KRONOS contract that she just received yesterday for the timeclock software. She also mentioned that there are five vouchers that require more documentation so she asked that they be held. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid with the exception of the following vouchers: 588143, 588198, 588199, 588200 and 588205 due to needing additional documentation. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the January 16, 2018 and January 18, 2018 meetings. The Board reviewed Human Resources matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the software maintenance agreement between the County of Franklin and KRONOS for the timekeeping system at a cost of$16,195.79 for the period of October 26, 2017 through October 25, 2018. The Board reviewed Planning matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the agreement between the County of Franklin and Conococheague Institute for the 2016 Franklin County Tourism and Quality of Life Enhancement Grant funding for the Accessible Pathways Project. This amendment is to extend the contract through May 31, 2018. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the addendum to the proposal approved on October 12, 2017 with VERTIV Services Inc. (formerly Emerson Network Power) to provide 2018 semi-annual preventative maintenance on the Emergency Services UPS and battery cabinets. This addendum is to include the Franklin County Courthouse for an additional cost of $4,403.58 for a total contract amount of$16,252.26. All other terms and conditions of the original proposal will remain in full force and effect. Continued on page 2 The Board reviewed Risk Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Letter of Agreement between the County of Franklin and Zhiping Mo, MD, of Summit Occupational Health to provide medical director services for prevention programs, ordering physician for various medical vaccines, tuberculosis screenings, chest x-rays and Hepatitis B immunizations at a cost of$500.00 for the period of January 1, 2018 through December 31, 2018. The Board reviewed Treasurer matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the contract between the County of Franklin and Clinton T. Barkdoll, Esquire to provide contract attorney services at a cost of$1,801.00, for the period of January 1, 2018 through December 31, 2018. In accordance with PA Acts 14, 67, 68 and 127 notifications, TeamAg Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES General Renewal Permit application being applied by Martin Farms for a Concentrated Animal Feeding Operation located in Guilford Township. In accordance with PA Acts 14, 67, 68 and 127 notifications, Dennis E. Black Engineering Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES General Permit application being applied by Keystone Rural Health Center for a proposed construction of a 60,000 SF 2-story administration, medical office building with parking located in the Borough of Chambersburg. In accordance with PA Acts 14, 67, 68 and 127 notifications, Gannett Fleming, Inc., notified the County of a Pennsylvania Department of Environmental Protection General Permit application being applied by PA Department of Transportation for a S.R. 0030, Section 117 Bridge Replacement Project located in St. Thomas Township. In accordance with PA Acts 14, 67, 68 and 127 notifications, Gannett Fleming, Inc., notified the County of a Pennsylvania Department of Environmental Protection General Permit application being applied by PA Department of Transportation for a S.R. 0030, Section 121 Culvert Replacement Project located in Hamilton Township. In accordance with PA Acts 14, 67, 68 and 127 notifications, Gannett Fleming, Inc., notified the County of a Pennsylvania Department of Environmental Protection General Permit application being applied by PA Department of Transportation for a S.R. 0030, Section 134 Culvert Replacement Project located in St. Thomas Township. In accordance with PA Acts 14, 67, 68 and 127 notifications, Gannett Fleming, Inc., notified the County of a Pennsylvania Department of Environmental Protection General Permit application being applied by PA Department of Transportation for a S.R. 0030, Section 116 Bridge Replacement Project located in St. Thomas Township. In accordance with PA Acts 14, 67, 68 and 127 notifications Martin and Martin Inc. notified the County of a Pennsylvania Department of Environmental Protection NPDES General Permit application being applied by Chambersburg Gateway Shopping Center for a proposed mixed use commercial shopping center located in the Borough of Chambersburg. In accordance with PA Acts 14, 67, 68 and 127 notifications, GHD notified the County of a Pennsylvania Department of Environmental Protection NPDES General Permit application being applied by Borough of Chambersburg for a proposed planned E-7 Sanitary Sewer Basin Pump Station project located in the Borough of Chambersburg. Continued on page 3 The Board held a general discussion to deliberate and decide on the Court Facility Improvement Project. Chairman Keller acknowledged the presence of President Judge Van Horn and Sheriff Brown who have joined the meeting, representatives from Noelker& Hull and Silling Architects, and Mark Singer, Court Administrator. He continued that the Board has on the agenda to discuss the proposed Court Facility Improvement Project. His feelings are that it's time to move forward due to the safety, security and efficiency concerns. This has been contemplated for several years now and the solution presented is comprehensive and appropriate. He continued that it's an ambitious project but it needs to be done. He mentioned that Commissioner Thomas pointed out the ADA accessibility improvements that will be made and he agrees that they are very much needed. He indicated that there is nothing to be gained by delaying; interest rates are at an all-time low and inflation is expected to be a concern. Both factors will only make the project more expensive if the project is delayed. Commissioner Keller noted that John Frey presented the interest rates and that it would increase the county's mill by only 1.5 mills. He added that several people have commented that they were impressed the project can be done for such a small amount per taxpayer. Commissioner Thomas said he has heard a lot of positive comments; it will serve our community very well. He continued that some people are thinking that we are hurrying this, but he said we are not hurrying this. This project goes back more than 10 years ago and he thinks even 20 years ago. The county has been doing bandaid approaches for 20 years. Commissioner Thomas said that today the stars are aligned, and referenced financing rates and the fact the county's debt load for projects is retiring. As those debts retire, the funding can be molded into that. Commissioner Thomas indicated we can't delay any longer and there is no denying that Franklin is one of the fastest growing counties in PA and this will continue. He continued that demands for judicial related services has grown dramatically and cases are more serious as President Judge Van Horn mentioned at the Open House. This project will serve the county well going into the future. This building will be safer and provide convenient flow for all citizens including citizens who need accommodations for a physical disability. He said everyone will benefit from this and he thinks the board needs to move forward. Commissioner Ziobrowski agrees with everything his fellow commissioners have said. He wanted to add that leadership support is important as routines will be interrupted. He recognized Carrie Gray, County Administrator, and President Judge Van Horn's leadership and support. With all the moving pieces to a project like this, he is pleased with John Hart's willingness to lead this project. Chairman Keller asked President Judge Van Horn for any comments. President Judge Van Horn said she appreciates the commissioners having this deliberation today. She is here to provide her support as well as her fellow judges to work with architects through the final design process. She said the concept will serve the future needs of the court and the public well. Chairman Keller requested a motion to approve the project as presented and move forward without delay to finalize the design, develop bid specs and drawings, and secure financing. Commissioner Thomas made a motion to proceed as soon as possible to line up the financing and procure proper agreements; Commissioner Ziobrowski seconded the motion with one comment: the one thing he has found in the last several weeks is the number of compliments from individuals so the true credit goes to the architects who have done an extraordinary job. The motion was unanimously approved. Continued on page 4 The Board reviewed Property Management matters. This was the advertised date to receive bids for the sale of interior doors. No bids were received. Ms. Gray stated that the next step will be to see if the doors can be utilized by nonprofits and if so, a resolution will be brought to the Commissioners to donate them. According to the County Code we do not have to re-advertise. Teresa Beckner, Fiscal Director, met with the Board to review the 2017 expense and revenue budget performance through November, 2017. Ms. Beckner advised there are five areas that have exceeded 11/12th or 91.7% of their expense budget through November. She said they are monitoring them and expect them to be in line with the budget for 2017 overall. She said general fund expenses are at 85.9% of budgeted expenses compared to 83.9% in November of 2016. She stated that although we've spent more of our budget than last year, we are still tracking to finish the year underspent, as projected. Ms. Beckner said revenues are 94.4% collected of general fund revenue budget, consistent with the same period last year. Ms. Beckner reported that the County has collected $38 million or about 94.9% of property taxes billed, compared to 95.2% collected through November 2016. The average collections through November for the past five years is 94.7%. Ms. Beckner reported that one mill generates $1,452,127 of tax revenue. Chairman Keller announced that the Board recessed at 10:25 a.m. and will reconvene when documentation is received regarding the five vouchers in question. The Board reconvened at 12:15 p.m. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the following vouchers where more documentation was needed in order to be approved: 588143, 588198, 588199, 588200 and 588205. The meeting was adjourned at 12:16 p.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. FRANKLIN COUNTY COMMISSIONERS